The Kentucky River District Health Department has the support from key stakeholders in the Wolfe County community. These organizations have a vested interest in reducing the rate of teen pregnancy, for further explanation please refer to the Community Advisory Group section. The Kentucky River District Health Department will also partner with the Kentucky Department for Public Health. The
Kentucky Department for Public Health (DPH) oversees programs designed to improve the lives of citizens through prevention of negative health outcomes. This group has a vested interest in preventing health outcomes that can contribute to adverse health effects, which includes teen pregnancy. The DPH actively works on 150 different programs geared towards preventative measures, and they want to support the Kentucky River District Health Department in their goal of preventing teen pregnancy within Wolfe County. Another partner that Kentucky River District Health Department will work with is
Operation UNITE. This organization’s mission is to create strategic partnerships, provide leadership, promote education, coordinate treatment, and support law enforcement. Operation UNITE strives to prevent the abuse of drugs, and help those in need recover. Operation UNITE will support the Kentucky River District Health Department because there is overlap with teen pregnancy adverse health effects, and abusing drugs (for further explanation please see the Target Population section).
With the help of their partners, the Kentucky River District Health Department will be able to advertise the BPBR program throughout the community. These partnerships will work on an institutional level together to promote the BPBR program within Wolfe County Schools, and garner interest in the program. With the help of partners, the Kentucky River District Health Department will be able to reach a much broader range of people, who might be impacted by the program. By creating more
advertisement locations, this allows the community to become familiar with the program and then allow the Kentucky River District Health Department to implement BPBR to scale. While the partners will not be implementing the programs themselves, they will have input on how the Kentucky River District Health Department plans for and implements the program. They will allow for the health department to have a much wider reach than acting alone.
Project Management
When the program officially begins, there will be work done in preparation of the beginning of the school year. There will be staff members from the Kentucky River District Health Department brought in on the project to help manage, implement, and monitor the program. The first position is the Program Director. This person will oversee the entirety of the program, while focusing on the major details. The Program Director will go over budgets, partners, materials, processes, etc. They will be who the Program Coordinator goes to when major issues arise. Below the Program Director is the Program Coordinator. This person will manage the day‐to‐day of the program. They will be responsible for ensuring that all deadlines are met, and that everyone is on track with what they are expected to do.
The Program Coordinator will prepare the materials and make sure that everything is accounted for.
This person will be in charge of monitoring the program’s implementation partners, and communicating with them. They will oversee the other workers and facilitators, and be the first point of contact for questions regarding the program. This person will also be the first point of contact for the Health Educator, Data Specialist, principals, and any other program partner for any concerns or issues they may face during the duration of program implementation. One of the Kentucky River District Health
Department’s health educators will be brought in to facilitate the program. In this role, they will handle administrative tasks associated with facilitating the program, and will work directly under the Program Coordinator.
The person in the Health Educator position will complete the Be Proud! Be Responsible! training program. The BPBR facilitator training is two days, and will educate facilitators on how to effectively administer the BPBR program. The training will take place during the summer before the start of the school year, to ensure that the health educator has been trained properly to facilitate. The health educator will not only be responsible for administering the program, but they will also need to ensure that they have received all materials related to each module. They will implement the program within
each school, and ensure all program materials are set up for each session. Lastly, there will be a Data Specialist. This person will monitor the program’s data collection, and run reports and analyses as needed. They will be responsible for maintaining the measures of the program, and compiling data on each program component. They will conduct the evaluation of the program at the end of every session, in both fall and spring semesters. After each position is filled, the team members will go through training to ensure they are ready to implement the BPBR program. ETR offers supplemental training for any program official who would like to learn more about how to better implement BPBR. These trainings are offered online, with phone, online, and in‐person technical support available (1). There will also be opportunities for professional development in the form of conferences. The Program Director will attend an annual Project Director’s meeting in Washington DC each year of the program. This meeting will provide learning opportunities on various techniques for overseeing program implementation programs. The Program Coordinator and the Health Educator will both attend a conference that focuses on the implementation of programs in school. This conference will provide new techniques and
approaches involving not only teaching the program, but creating connections with the target
population, and they key stakeholders in these populations. The Program Coordinator and the Health Educator will both attend this conference in year two and year three of the grant. All of the conferences attended will take place over the summer, before the start of each school year.
Once the team has been assembled, the preparation of materials will begin. For each module, there are specific activities that supplement the material. The Program Coordinator will ensure that the materials that coincide with each module are ready and administered at the appropriate time. There will be a check list of what each module requires; once a module begins, the checklist will be utilized to ensure everything ready for implementation. Questionnaires will be distributed at the beginning of each semester and at the conclusion of the semester by the health educator. These measures were created by the ETR team, and have been supplied with the cost of BPBR program materials. Once the facilitator
collects the questionnaires, they will be delivered to the Data Specialist to input the data into a compiled data set. These data sets will be used for data analysis, and will also serve to monitor the quality of the program and activities, and ensure that all objectives are being met. Throughout the program, the Program Director and the Program Coordinator will periodically visit the classrooms in which the program is being implemented. This will ensure that the facilitators are administering the program as they were trained to do, and that fidelity is being met. Health educators will also take attendance during each class session, to monitor which students are actively participating by showing up. Class attendance will be shared with the Program Coordinator, who will oversee who is coming to class and for which sessions. There will also be weekly meetings between the Program Coordinator and the health educator to discuss any concerns that have arisen, questions they have, and methods for most effectively
implementing the program. These meetings will work to monitor the program’s progress, and the schools that we are partnering with.
Because this is a relatively small population that will be served by this implementation, it will allow the Program Coordinator and Health Educator to work closely with each of the program’s partners. They will have an open line of communication for the principals and other partners to ensure that the program is administered as it was intended. To minimize the amount of staff turnover, there will be multiple staff bonding exercises done. Simple luncheons and retreats will serve as staff appreciation measures that will garner a sense of community within the program’s staff. At the
conclusion of data analysis, the results will be presented to the team, to show the staff that their efforts are making a positive impact in students’ lives and that they are making a difference. All partners, collaborators, and key stakeholders will also have the data presented to them at one of the group meetings. This will keep the everyone involved and engaged in their work, and want to continue on with the program to continue creating a positive impact in children’s lives.
Budget Narrative
Personnel and Fringe Benefits:
Program Director: This position’s annual salary beings at $74,000, increasing by 3% each year. This position requires someone with experience implementing public health programs within various populations. They must have a PhD in some related field, with 10+ years of experience. The Program Director must have managerial experience, as well as experience leading a team through a program. This position will oversee the major aspects of the program implementation, such as budget and staffing. The Program Coordinator reports directly to this position. Because this position also oversees other
programs outside of the grant, they will be working with this grant 15% of the time. The fringe benefits begin at $3,286 the first year, and increase 3% each following year. These benefits include their health insurance, FICA, life insurance, and retirement plan. This position will be working at a consistent pace, so there will be no change in effort throughout the duration of the grant.
Program Coordinator: Their annual salary begins at $50,000, increasing by 3% each year. This position will require a Master’s in Public Health or a related field. They will have experience overseeing groups of people, and leading a project, department, etc. This person will have at least five years of experience managing health education programs, and will preferably have experience working within schools. The Health Educator and the Data Specialist will report directly to the Program Coordinator. This position will work year‐round, managing the program implementation during the school year, and preparing for the next school year during the summer months. Because of the amount of time required to manage the entire program, the Program Coordinator will allot 50% of their time to the program. Their fringe
benefits being at $8,403, increasing by 3% for each following year. The fringe benefits include health insurance, FICA, life insurance, and a retirement plan.
Health Educator: The annual salary is for the Health Educator begins at $32,000, increasing by 3% in each following year. This position will work year‐round, aiding the Program Coordinator with
administrative tasks. They will help the Program Coordinator plan and prep for the school year during the summer months, and will facilitate the program during the school year. They will be responsible for administering the program materials, completing fidelity logs, and giving fidelity logs and surveys to the Data Specialist. This position will have BPH, or a bachelor’s in some related field. This person should have experience teaching health behavior programs, as well as experience in the Public Health field in general. This person will have experience working within a target population’s community, and will preferably have experience teaching within a classroom, or to school‐aged children. This person will be diligent, organized, and able to multi‐task. The Health Educator will allot 30% of their time to the program. Their fringe benefits will begin at $3,894, and increase by 3% for each following year. This will contribute to their health insurance, FICA, life insurance, and retirement plan.
Data Specialist: The annual salary of a Data Specialist starts at $45,000, increasing by 3% for each following year. This person will have at least a BA in a field such as Biostatistics, computer science, or information science. They will have experience compiling data into a database, and will be experienced in running data reports. They will be well versed in Excel, and will understand statistical processes. This position will not only understand how to run the data reports, but also how to interpret the findings.
This position will allot 30% of their time to the program, which will remain consistent throughout the duration of the grant. Their fringe benefits will begin at $4,723 the first year, increasing by 3% for each following year. The fringe benefits will contribute to their health insurance, FICA, life insurance, and retirement plan.
Travel:
There will be two different conferences that the program officials will attend. The first conference will be the Program Director’s Meeting which takes place in Washington DC. The Program Director will attend this conference every year of the grant. The conference will provide educational techniques, strategies, and networking opportunities to supplement the Program Director’s knowledge on overseeing program implementation. The Program Director will be given $3,000 per trip for all travel related costs such as flights, ground transportation while at the conference, lodging, etc.
The Program Coordinator and the Health Educator will also be attending a conference to better enable them to implement the BPBR program for maximum effectiveness. They will be attending the
Adolescent Pregnancy Prevention Annual Conference. The purpose of this conference is to provide training, technical assistance, and networking opportunities for people working in the same field. This conference will take place in Atlanta, GA. The Program Coordinator and the Health Educator will both attend this conference in the second and third year of the grant. They will each be given $2,500 per trip to cover all travel related expenses.
Equipment:
The only equipment that will be used during this program would be computers and projector screens.
Both of these will be provided by Wolfe County School System. Because the schools already have this equipment, they will allow the BPBR program to have access. There should not be any additional costs related to equipment.
Supplies:
Training Materials: The BPBR materials cost $3,241 for all three years. This cost includes all materials such as DVDs, student workbooks, cards, posters, and handouts. This also includes facilitator trainings as
well as shipping and handling costs related to delivery of the course materials. ETR provides the program materials at a base price of $499.99, but it only provides 30 student workbooks. They sell additional workbooks in sets of 30 for $90.00. The basic teacher materials set totals $499.99, plus $810.00 for the additional student workbooks, plus $131.00 for shipping and handling, equals $1,440.99 for the first year of implementation. Once the program materials have been ordered, they do not need to be
reordered for the consecutive years. Because only the workbooks will need to be ordered during years 2 and 3, the total will be $900 for both of these years. $1,440.99+$900+$900=$3240.99
Contractual:
There are no sub‐recipients/delegate agencies or contract providers that will be working on this
program and receiving OAH funds. The outside partners include the school system, and the members of the Community Advisory Board. Neither of these entities will receive OAH funds.
Other:
To incentivize the schools to allow the BPBR program to be taught in their schools, the program will offer a stipend to each school. All three schools will receive $5,000. The total amount of our budget that will be spent on stipends is $15,000 per year.
*Below charts represent one‐year; last chart shows all three years*
Table 1. Personnel
Position Title and Name Annual Salary Time Months Fringe Benefit
Amount Requested
Program Director Ron Swanson
$74,000 15% 36 $3,286 $14,386
Program Coordinator Leslie Knope
$50,000
50% 36 $8,403 $33,403
Health Educator Ann Perkins
$32,000 30% 36 $3,894 $13,494
Data Analyst Ben Wyatt
$45,000 30% 36 $4,723 $18,223
Total Personnel $79,506
Table 2. Supplies
Item Requested Number Needed Unit Cost Amount Requested
Base Teacher Sets 1 $499.99 $499.99
Additional Student Workbooks 300 $810.00 $810.00
Shipping & Handling $131.00 $131.00
Total Supplies $1,441.00
Table 3. Travel
Employee Year 1 Allotted Cost
Year 2 Allotted Cost Year 3 Allotted Cost Amount Requested
Program Director $3,000 $3,000 $3,000 $9,000
Program Coordinator
N/A $2,500 $2,500 $5,000
Health Educator N/A $2,500 $2,500 $5,000
Total Travel $3,000 $8,000 $8,000 $19,000
Table 4. Other
Table 5. Overall Budget
Item Requested Number of Months
Estimated Cost per Month
Number of Staff
Amount Requested
Stipend 3 N/A N/A $15,000
Total Other $ 15,000
Category for Budget Year 1 Year 2 Year 3 Total
Personnel $79,506 $81,890 $99,610 $261,006
Supplies $1,441 $900 $900 $3,241
Travel $3,000 $8,000 $8,000 $19,000
Other $15,000 $15,000 $15,000 $45,000
Total $98,947 $105,790 $ 123,509 $328,246
References
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Appendix A: Logic Model
Inputs Outputs Outcomes -- Impact
Inputs Outputs Outcomes -- Impact