Select a payment method, which determines the additional attributes that you specify on the page. Also, the links available on this page change depending on the selection.
For most of the payment methods, you must specify a form ID and last reference number in the Payment Form group box. Values are:
Direct Debit
Draft-Customer EFT
Draft-Customer Initiated: (Bill of Order) You must also specify a form ID and last reference number. Draft-Supplier Initiated: (Bill of Exchange)
Electronic Funds Transfer
Giro - EFT (giro - electronic funds transfer Giro - Manual
Letter of Credit Manual Check System Check Wire Transfer
Important! If you are establishing a payment method of ACH, EFT, or IAT (International ACH
Transactions) for U.S. federal payment formats for an employee, or a supplier , or both an employee and supplier, you must select specific ACH, EFT, or IAT layouts, depending on the specified payment method.
Format Layout Name
CTX (Corporate Trade Exchange) flat file payment order CTX CTX ASC X12 820 payment order CTX820FED SPS vendor check payment SPSCHK SPS vendor ACH payment (CCD+) SPSVNDR SPS travel ACH payment (PPD+) SPSTRVL SPS Same Day Payment Request (SDPR) SDPR SPS Miscellaneous payment SPSMISC SPS IAT Travel SPSIATTRVL SPS IAT Vendor SPSIATVNDR SPS IAT Miscallaneous SPSIATMISC SPS Same day payment request SPSSDPR Bulk vendor check payment SF1166SCHK Bulk vendor ACH payment (CCD+) SF1166VNDR
Format Layout Name
Bulk travel ACH payment (PPD+) SF1166TRVL IPAC (Intra-Governmental Payment and Collections) IPAC
Refer to the following section for a discussion of delivered federal ACH, EFT, and IAT layouts and their uses.
Note: When defining multiple payment methods for one bank account, you cannot define multiple Electronic Funds Transfer payment methods with different EFT layouts.
Note: The ETEBAC and ITAPYMT EFT layouts must be associated with the Electronic Funds Transfer payment method, not the Giro - EFT method.
Value Date
A value date is a virtual date for a banking operation, generally not the real date for the operation. The practice of value date consists of recording a banking operation:
• One or several days (two to five) before the operation date for a debit. • One or several days (two to five) after the operation date for a credit.
Value Date Select to enable value dating for the bank account.
Value Date Days Enter a value date (expressed as a positive or negative number) for the selected payment method.
Payment Cutoff Time Enter the cutoff time, using AM or PM, or use the timestamp button to enter the current system time.
Holiday Processing Options
Holiday Options Select the rules for the bank that the system uses to calculate the estimated settlement date for drafts and direct debits. Treasury uses this date for cash forecasting. It defines how to change the date when it falls on a bank holiday. You define holidays on the Business Calendar page, and then you assign a calendar to a bank account on the External Accounts - Account Information page. Options are:
Not Applicable: Does not change the estimated settlement date. Pay After Holiday: Changes the estimated settlement date to a day after the holiday. If you select this option, select Allow due date in next month to allow the new estimated settlement date to be in the next month. If you do not select this option, the system adjusts the date to the last business day prior to the original date.
Pay Before Holiday: Changes the estimated settlement date to a day before the holiday.
Days Enter the number of days that you want the date moved to
accommodate the holiday.
Payment Options
Select check boxes in the Payment Options group box, if you selected Manual Check or System Check as the payment method.
Confirm Numbers Select to activate the Confirm Payment Reference capability in the Pay Cycle Manager. This feature enables you to use prenumbered payment forms and to ensure that the check numbers and the system payment reference numbers agree. If they do not agree, you can renumber the system references to accurately mirror the printed forms.
Payment Schedule For reconciliation of Federal Schedule ID payments, select this check box to generate the correct federal payment schedules for submission to the U.S. Treasury for payment.
Positive Payment Select to enable the system to create a payment file for every pay cycle using this bank account. The system formats the file to the specifications of the positive payment form that you select. This file format is defined in the APY2055 Application Engine. We provide a default positive pay report called POS1. The Application Engine generates a positive payment form depending on whether a form is associated with the bank. Modifications to the form can be introduced to modifications of the Application Engine. The positive payment file provided is a text (.txt) document with no spacing between lines.
If you select this check box, you also must specify a value in the Positive Payment Form field in the Payment Form group box.
File Copy Select to enable the Pay Cycle Manager to generate a duplicate set of checks for your files. Like Checks, this method uses a report form that must match the form ID. For instance, you can specify report Copy 1 as a file copy form.
If you select this check box, you also must specify a value in the File Copy Form field in the Payment Form group box.
Document Sequencing This link is available if this bank belongs to a GL business unit that is set up for document sequencing. Click to access the Document Sequence page to assign the default document types for each payment method.
Prenote Click to access the Prenotification page, and indicate that the system must generate Federal Schedule ID prenotification files.
Draft Status Click to access the Bank Account Draft ChartFields page and define Draft ChartFields.