The Main Menu in PayWindow allows you to easily access all functions in the software. Use this section to become familiar with all of the options.
File Menu
The File selection from the main menu looks like this:
Logon - This will allow you to close the existing file that you are working on and take you to the "Calendar" sign in Window.
Logout - This will close the company file that you have open and are working with.
Passwords - This will allow you to set a password or change an existing password for access to PayWindow.
Hide - This will hide (minimize) PayWindow to the system tray.
Activate Screen Saver - It does just what it says.
New Company - This selection will allow you to create a new company database.
Open Company - This will allow you to open existing companies that you've created including our sample file paywin.dxi.
Close Company - This will close the company that you are working on.
Report Center - This will open the Report Center where all reports and check printing is done.
Backup Company - This will open the Backup tool. We suggest that you backup after every pay day.
Restore Company - The will open the Restore Tool and allow you to restore a previously created backup.
Directory - This opens this submenu:
These are tools that we have when we need to have you perform tasks for us during support. The selections are:
• Company Organizer - This Company Organizer tool will search your hard drive for all PayWindow data files in case you lost the pointer in PayWindow to the folder you were using.
• Copy Filepath to Clipboard - We would ask you to do this to paste into an email if we need.
• Open Container Folder in Explorer - This will open the folder currently selected as holding your data files.
• Shell to Command Prompt - Another tool to help us if we need.
Exit - Close PayWindow
Edit Menu
The Edit selection from the main menu looks like this:
The Edit Menu is active when you are in a Window that allows editing such as editing an employee's information. There are standard Windows selections.
Undo - Undo what you just changed.
Copy - Copy selected text.
Cut - Cut selected text.
Paste - Paste text that was previously copied.
Select All - Select all text in area where your cursor is.
View Menu
The View selection from the main menu looks like this:
The View Menu only has two selections. This will hide or display the Quick Launch / Open Windows section of the main Window that you see above. And you can use Full-Screen MDI Tabbed windows. See more on that under Options in this help file.
Payroll Menu
The Payroll selection from the main menu looks like this:
These are the Payroll related functions.
Company - Opens your Company Edit tools.
Employee - Opens the Employee List for Paying or Editing the employees.
Transaction - Opens the Payroll Transactions List. Here you can delete a Transaction if you had an error and then repay the employee properly.
Vacation, Sick Accrual - This opens the Accruals List where you can manually add accruals if needed.
Report Center - This will open the Report Center where you will print payroll reports, checks and reporting forms.
Custom Reports - This will open the Custom Reports tool where you can create simple lists from your payroll data.
Import Timesheets - This is a tool that allows you to import from a number of time clocks into PayWindow. If you use our time clock software TimeClockWindow, that software will automatically insert the time into PayWindow for you.
Export to TimeClockServer - This will allow you to export the Company,
Departments and Employees to a "Backup" file that is used to import the information into our new TimeClockServer Intranet and Internet time clock system.
Tools Menu
The Tools selection from the main menu looks like this:
The Tools Menu is for other tools related to payroll.
Federal Tax Table - This will open the Federal Tax Table where you can verify that you have the current data.
State Tax Table - This will open the list of State Tax records from our tax table databases.
Local Tax Table - This will open the tool where you can create a local tax record if you have a local tax.
End-of-Year - This will open the end of year tool that can remove all employees that have been terminated and marked as unemployed as well as delete all past year payroll transactions to make the current year database more compact. Always be sure that you have a backup before using this tool.
Calendar - Will open a Calendar for you to see if you need.
Change Date - This will open the tool that will allow you to change the date in PayWindow.
QuickBooks Export - This will open the tool to export today's payroll data to QuickBooks.
Capture Full Screen - This is a screen capture tool in case we need you to get us a screen shot during support.
Options - This will open a window to allow you to change some of the program options. As you see below, one is to turn off the "Are you sure you want to quit"
notice, you can have the program check for updates when it starts up and you can use full screen Tabbed MDI screens in PayWindow.
Under the Background Tab, you can change the background image in PayWindow.
Under the Themes Tab, you can change the look of PayWindow.
Under the Welcome Tab, you can clear the recently used file list. This is useful for accountants that use many company files.
Under the Idle time Tab, you can set the idle time before the company database is closed. Microsoft Data Access tools disconnects from the company database after inactivity. We have found that this can cause data corruption so added this option to close the database properly when there has been no activity in PayWindow for a number of minutes that are set in this option. We suggest that you set this not longer than two hours to be on the safe side. If you are done working in PayWindow, you should shut down the program.
Window Menu
The Window selection from the main menu looks like this:
This is the standard "Window" menu found in all Windows programs. If you find that you cannot see a window when you select to open one such as the Report Center or whatever, use the Windows, Cascade selection to see if it brings it in focus.
It will also list all open Windows in PayWindow at the bottom of this menu.
Help Menu
The Help selection from the main menu looks like this:
On-Line Help - Opens this help file.
Frequently Asked Questions - Opens the Frequently Asked Questions Forum at zpay.com.
Ordering Forms - Opens a page with an 800 phone number, the part numbers for the Checks, W2 Forms and 1099-MISC Forms and a code to give them for a 20%
off on first time orders.
Technical Support - Opens a page with information on how to get technical support.
ZPAY's Website - Opens our website at http://zpay.com.
Order Online - Opens the order page at zpay.com where you can purchase PayWindow and our other products.
More Order Information - Give you more options for ordering PayWindow.
Tutorials - Opens the web page with our Tutorials at zpay.com.
Support BBS - Opens the support forums on our website at zpay.com.
View Program Updates - Opens the page were we list the PayWindow program updates on zpay.com.
Updates - This is the Update Checker where you should check once a month to see if you are current and install the updates when they are released.
About - Opens the About Window with our information.
Employee List
The Employee List Quick Button will open the Employee List.
Transactions List
The Transactions List Quick Button will open the Transactions List.
Report Center
The Report Center Quick Button will open the Report Center.
Custom Reports
The Custom Reports Quick Button will open the Custom Reports.
Accruals
The Accruals List Quick Button will open the Accruals List.
Import
The Import Time Clock Data Quick Button will open the Time Clock Import Tool.
Change Date
The Change Date Quick Button will open the Change Date Tool.
Login
The Login Quick Button will open the Calendar Start Up Page.
Logout
The Logout Quick Button will close the current company file you have open.
Hide
The Hide Quick Button will minimize PayWindow to the system tray.