PLANNED COST
PLANNED WORK EXECUTED
5.3.6 Planner Productivity
A. DEFINITION
This metric measures the average amount of planned work a maintenance planner prepares per month. This metric can be calculated as the number of planned labor hours or the number of job plans created per month.
B. OBJECTIVES
The objective of this metric is to quantify the amount of work planned by the maintenance planner.
C. FORMULA
Planner Productivity (Labor Hours) = Total of Planned Labor Hours ÷ Number of Months Planner Productivity (Job Plans) = Number of Job Plans ÷ Number of Months
These formulas are listed in rank order of accuracy.
D. COMPONENT DEFINITIONS
Planned Labor Hours
The planner’s estimate of labor hours required to complete a work order.
Maintenance Job Plan
Also known as a job plan package, it is the assembly of written and other information that provides guidelines for completing the job safely and efficiently with high quality. Elements to include are as follows: labor estimate, material requirements, asset documents, drawings, bills of material, tool list, applicable procedures and safety related items. Job plan packages should contain enough information to enable the craftsperson to complete the job without having to spend additional time searching for the information, tools, equipment or material. A minimum job plan includes the work order, labor estimate, material requirements and work order feedback form.
Planned Work
Work that has gone through a formal planning process to identify labor, materials, tools, safety and quality
requirements. This information is assembled into a job plan package and communicated to craft workers prior to the start of the work.
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Planner
A maintenance professional who specifies the labor, materials, tools, safety and quality requirements for maintenance work orders. The planner assembles this information into a job plan package and communicates it to the maintenance supervisor and/or craft workers prior to the start of the work.
E. QUALIFICATIONS
1. Time basis: Monthly, quarterly and/or annually
2. Used by maintenance managers to measure and compare maintenance planner productivity.
3. This metric does not take into consideration the quality of the planner’s output. This metric is best used in conjunction with other metrics (e.g. SMRP Metric 5.3.4 Actual Hours to Planning Estimate).
4. The ratio of planner to craft (SMRP Metric 5.5.2 Planner to Craft Ratio) is another useful metric when measuring and comparing planner productivity.
5. The number of planned labor hours or job plans must coincide with the number of months being reported.
6. Although this metric is typically measured and reported monthly, it is best used for trending productivity over time.
7. Measuring planned labor hours is typically a more accurate measure of planner productivity than measuring the number of planned jobs since the size of planned jobs can vary significantly.
8. The scope of maintenance job plans varies naturally; consequently, this metric is not normalized when measuring either labor hours or number of job plans.
9. This metric can be used to trend an individual maintenance planner or to compare a number of maintenance planners.
10. It should be recognized that planning maintenance work from scratch will take considerably more time than updating or modifying job plans from a library.
11. Seasoned maintenance planners should produce more job plans or plan more labor hours than a new or inexperienced planner by virtue of their experience and familiarity with personnel and assets.
12. Maintenance job plans can be created from any type of maintenance work order (e.g. corrective, condition based, etc.).
13. When comparing maintenance planners using this metric, the type of work should be similar (e.g. mechanical planner versus mechanical planner and instrument/electrical planner versus instrument/electrical planner).
14. When comparing planner productivity across multiple organizations, caution should be used to ensure that the job plans created by each organization are comparable.
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© 2011 by SMRP PUBLICATION DATE: September 15, 2011
15. The ability of a maintenance planner to plan work is directly related to the systems available to support
maintenance planning (e.g. maintenance management system (MMS), bills of material, repair instructions, etc.).
The availability of these systems should be a factor when comparing maintenance planner productivity.
16. Maintenance planners are often used as expediters in a reactive maintenance work environment. Expediting is not a maintenance function. Time spent expediting should not be included when measuring planner productivity.
17. Maintenance job plans are also known as a job plan packages.
F. SAMPLE CALCULATION
Sample #1 using Planned Labor Hours
In a given year, a maintenance planner prepared job plans with total labor hours as illustrated in the table below.
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2,754 3,133 2,908 3,410 2,564 3,309 2,819 2,656 3,098 2,888 2,647 3,215 Planner Productivity (Labor Hours) = Total of Planned Labor Hours ÷ Number of Months
Planner Productivity = (2,754+3,133+2,908+3,410+2,564+3,309+2,819+2,656+3,098+2,888+2,647+3,215) ÷ 12 Planner Productivity = 35,401 ÷ 12
Planner Productivity = 2,950 labor hours on maintenance job plans per month.
Sample #2 using Job Plans
In a given year, a maintenance planner prepares job plans as illustrated in the table below.
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 104 72 94 90 110 120 86 102 100 92 104 90 Planner Productivity (Job Plans) = Number of Job Plans ÷ Number of Months
Planner Productivity = (104+72+94+90+110+120+86+102+100+92+104+90) ÷ 12 Planner Productivity = 1,164 ÷ 12
Planner Productivity = 97 job plans per month
G. HARMONIZATION
This metric has not been harmonized with European standard EN 15341: Maintenance Indicators.
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© 2011 by SMRP PUBLICATION DATE: September 15, 2011
H. REFERENCES
1. Palmer, R (1999), Maintenance Planning and Scheduling Handbook, McGraw Hill
2. Life Cycle Engineering, (2005), Maintenance Planning/Scheduling Workshop, Publication 700ZB102, Life Cycle Engineering Inc., Charleston, South Carolina.
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© 2009 by SMRP PUBLICATION DATE: June 26, 2009