Policies, Procedures, & Guidelines
All Policies, procedures and guidelines should be updated to include the fundamentals of 21st Century Education and Information & Technology Essential Standards. Policies should be translated into predominant languages of students and parents. Policies, procedures and guidelines should be displayed along with the STP and other referenced LEA/Charter plans. Make sure links have navigations that are user friendly.
LEA Policy Code or Procedure LEA Adoption, Implementatio n or Revision Date Policies (Required)
A. Materials Selection Policy including internet resources (GS §115c-98(b)) 3200 12/17/2012
B. Disposal of Equipment / Replacement of Obsolete Equipment (GS §115c-518)
9400
9500 Rev. 6/19/2006 C. Hardware and Software Procurement (GS § 115c-522, 115c-522.1) 8675 Rev. 6/19/2006 D. Copyright and Plagiarism Policy (PL §94-553, 90 Stat. 2541), 3240 7/16/2001 E. Acceptable Use Policy (PL §106-554) (including existing 1:1, bring your own device) 3230/7370 Rev. 12/17/2012 F. Equipment/Materials Donation Policy (GS §115C-518) 8215 Rev. 6/21/2004
G. Data Privacy Policy (20 U.S.C. § 1232g; 34 CFR Part 99 (FERPA))
3470 4230 6120 7380 Rev. 12/17/2012 Rev. 6/04/2007 Rev. 6/19/2006 Adpt. 6/21/2004
H. Inventory Control Policy (GS §115c-539, 115c-102.6A-C(5))
9500(B) 6410
Rev. 6/19/2006 7/16/2001 I. Access to Services Policy (GS §115c-106.2) 3220 7/16/2001
J. Online Assessment and Instruction Policy 3102
8/29/2012 Rev. 9/13/13 K. Advertising and Commercialism Policy (GS §115c-98) (Procurement and gifts ethics) 8210 Rev. 12/17/2012 L. Internet Safety and Ethical Use including Cyberbullying and Harassment
(Protecting Children in the 21st Century Act, CIPA, FERPA, GS 115C-407) 3230/7370 Rev. 12/17/2012
M. (Locally identified policies)
Procedures
A. Hardware and Software Deployment 7/2005
B. Equipment maintenance and repairs 7/2005
C. Outdated Resources and Equipment Replacement 7/2005
D. Disaster Recovery of Data and Hardware 7/2005
E. Administration of Online Courses
7/2005
Rev. 3/06; 6/07; 7/08
F. Administration of Online Assessment In progress
G. Hardware, Software, and Infrastructure Procurement 6/2005
Guidelines
A. Policy Translation
Follow State Requirements
Page | 34
C. Instructional Use of Videos Included
D. Development of Online Resources 3280 7/05/2005
E. Staff Network and Internet Responsible Use Guidelines
6/04; Revised 7/06; 7/08 F. Student Network and Internet Responsible Use Guidelines 6/04; Revised 7/06; 7/08
G. Electronic Mail Guidelines and Procedures
6/04; Revised 6/05; 7/06; 7/07
H. Technology Donation Guidelines
7/05; Revised 7/06; 7/07; 7/08
I. Network Security Regulations, Standards, and Guidelines 7/05; Revised 7/06 J. PowerSchool ID, Password, and Workstation Guidelines 7/05; Revised 12/17/2012
Page | 35 Addendum
Home Base Rollout and Support
Gaston County began planning the roll-out of Home Base in February 2013 with implementation beginning in March 2013. Planning and implementation included training in Power School, training in Power Teacher, parent portal roll-out, Power School security and access settings, and training of SchoolNet (which wasn’t available at the time) and North Carolina Educator
Effectiveness System (NCEES). Funding Sources
No additional money was provided for the roll-out. Departments Involved
With the exception of Educator Effectiveness, Accountability (4 employees) was involved in all aspects of Home Base roll-out.
Eight Instructional Technology Facilitators (ITFs) from the Technology Support Services Department were heavily involved in roll-out of Power Teacher and they took the lead in Gradebook roll-out.
The Human Resources Department was the lead in the roll-out of the NCEES through the platform by Truenorthlogic.
Timeline
Power School – In March, a training server was created by Gaston County because the state requirement of a 2 week notice to use the state training server would not effectively
accommodate Gaston County’s vision of providing hands-on training to all stakeholders on all components. Power School training was provided by the Accountability staff, between March and August 2013, to every Central Office Department in the district, as well as all administrative and support staff. Using actual Power School accounts and not the training server, this type of training continues with Central Office staff and school level administrators. Concurrently, training was, and still is, being conducted with school-level data managers using actual Power School accounts.
Principals, assistant principals, and support staff were offered hands-on training using the training server at each level (elementary, middle, and high) throughout the end of the 2012-1013 school year and throughout the summer. Also, trainings were provided at principal meetings. Data managers were offered hands-on scheduling sessions using their actual accounts, at each level (elementary, middle, and high), every other week in July and August.
Gaston County has experienced some issues with Power School features and reports. In those instances, tickets are submitted to the state while also trying to figure out in-house fixes. Power Teacher – Using the training server, six demonstration sessions were held over two days at the Gaston County Teaching and Learning Conference on August 7th and 8th, 2013. On August 20th and 21st , 1800 teachers received hands-on training using the server over two days. Sessions were conducted at four high schools by three trainers per high school, for five sessions each day.
Page | 36 These sessions included training on logging in, taking attendance, creating a seating chart, and demographics. Teachers were then given their actual account information. Once school started, the ITFs provided hands-on training on Gradebook starting with High Schools, then Middle Schools, then Elementary. They completed the Gradebook training mid-September and continue to provide support when issues arise. New teachers (first year and new to the district) were trained during TIPS in August.
Parent Portal – Individual letters for parents were generated at the beginning of August for each school. A step-by-step one page document was created to accompany the parent letter. A principal or assistant principal picked up their letters at a Central Office location and signed that they had received them. They then had to create a sheet for parents to sign when the parent received the parent portal letter. Two Accountability staff handled the calls from parents who were unable to successfully launch their parent portal.
Security and access settings – Clean up of security settings for administrators and teachers occurred immediately following the June download from NCWise to Power School. Because district level administrator accounts have to be manually created, Accountability staff created those as required before trainings and as time allowed throughout the opening of schools. Schoolnet – Schoolnet is being phased in over the course of the 2013-2014 school year. Focus groups of expert teachers are currently being assembled. They will test the various components of Schoolnet and provide feedback to district leadership about the quality of content and ease of functionality.
NCEES – This component of Home Base is being rolled out by Human Resources. There are four employees administering training and managing the Truenorthlogic accounts.