This chapter provides detailed instructions for preparing Mediasite presentations. The following topics are covered:
• How to prepare a scheduled presentation
• How to quickly prepare a scheduled presentation
• How to add a presentation experience
• How to add a new poll to a presentation
• How to add a poll to a presentation using a poll template
• How to use a Q & A forum in a presentation
• How to add closed captions to an on-demand presentation
• How to add slide text to an on-demand presentation
• How to backup presentations
• How to physically delete a presentation
3.1 How to Prepare a Scheduled Presentation
You can use System Manager or Presentation Manager to prepare a scheduled presentation.
3.1.1 Prepare a Scheduled Presentation Using System Manager
To prepare a scheduled presentation using System Manager:
Launch the New Presentation Wizard
Right-click Presentation Management and select Add New Presentation. The New Presentation Wizard appears in the workspace.
Figure 3-1: System Manager—New Presentation Wizard (Information Page) Specify the presentation information details
1. Specify the presentation information details on the Information page of the Wizard.
2. Enter the title and description of the new presentation.
Sonic Foundry, Inc. 3-2 3. Enter the URL for a web page you want your users to link to from the presentation
in the Collateral Material URL field.
4. Select the Set Status to Draft check box. When the check box is not selected, the presentation’s status is set to “Record”. When a presentation has a “Draft” status, it is not available for recording.
5. Specify the date and time the presentation will be recorded, the duration of the presentation and the time zone.
Select the presentation’s interactive features
Select the presentation’s interactive features on the Information page of the Wizard.
All of the interactive features are selected by default. Clear the check box for any feature you do not want in the presentation and click Next.
• When the Allow Poll Submissions check box is selected you can use polls in the presentation.
• When the Display Poll Results check box is selected, the audience can see the results of the polls.
• When the Use Q & A Forum check box is selected users can ask questions during the presentation.
Assign presenters
1. Assign presenters to the presentation on the Presenters page of the Wizard.
2. Select a presenter (or multiple presenters) from the Available Presenters list and move it to Assigned Presenters list.
3. Use the arrows next to the Assigned Presenters list to move the primary presenter (if there are multiple presenters) to the top of the list.
4. Click Next.
Figure 3-2: System Manager—New Presentation Wizard (Presenters Page) Select streaming profile and server group template
1. Select the streaming profile and server group template on the Configuration page of the Wizard.
2. Select a streaming profile for the presentation.
3. Select a server group template. Verify in the Server Group Template Information area that the Image Server, On-Demand Server and Live Media Server displayed are the ones that you want to use for this presentation.
Sonic Foundry, Inc. 3-3 Figure 3-3: System Manager—New Presentation Wizard (Configuration Page)
Note: Only the server group templates associated with the primary presenter are listed in the Server Group Template drop-down list. Select the Show all Server Group Templates check box to show every server group template in your Mediasite system.
Specify if presentation will be a live broadcast
1. Specify if presentation will be a Live Broadcast on the Configuration page of the Wizard.
2. The Live Broadcast check box is selected by default. Clear the check box if this presentation will not be a live broadcast.
3. Click Next.
Select Viewer skin and category
1. Select the Viewer skin and category for the presentation on the Publishing page of the Wizard.
2. Select a Viewer skin for the primary presenter in the new presentation.
3. Select a category (or multiple categories) in the Available Categories list and move it to the Assigned Categories list.
Figure 3-4: System Manager—New Presentation Wizard (Publishing Page)
Note: Only the Viewer skins associated with the selected primary presenter are listed in the Viewer Skin drop-down list. Select the Show all Viewer Skins check box to show every Viewer skin in your Mediasite system.
Sonic Foundry, Inc. 3-4 Select the automatic publishing features
Select the presentation’s automatic publishing features on the Publishing page of the Wizard. The automatic publishing features are selected by default. Clear the check box if you would like to use other publishing options and click Next.
When Automatic Upload check box is selected, a presentation is automatically published to the connected Mediasite Server once recording has completed. When the Automatic Viewable Status check box is selected the presentation is available for viewing after it is published to the connected Mediasite Server.
Add the presentation
A summary of the presentation’s details will appear on the Finish page of the Wizard.
Click Finish to add the new presentation.
Schedule the presentation
Right-click the presentation and select Presentation Status → Record. The presentation’s status updates to “Record”.
3.1.2 Prepare a Scheduled Presentation Using Presentation Manager
To prepare a scheduled presentation using Presentation Manager:
Launch Presentation Manager 1. Launch Presentation Manager.
2. Click Add New Presentation. The Add New Presentation page appears.
Specify the presentation information details
1. Enter the title and description of the new presentation.
2. Enter the URL for a web page to link to from the presentation in the Collateral Material URL field.
Specify the presentation as a live broadcast
The Live Broadcast check box is selected by default. If this check box is cleared, this presentation will not be available as a live broadcast when you begin recording.
Specify the presentation’s publishing details
1. Select a category (or multiple) categories from the Available Categories list and move it to the Selected Categories list.
2. Select the Automatic Upload check box to have the presentation automatically published to a Mediasite Server once recording has completed. This option is selected by default.
3. Select the Automatic Viewable Status check box to automatically make the presentation available for viewing after it is published to the Mediasite Server.
Specify the recording date, time and duration
Specify the date and time the presentation will be recorded, the duration of the presentation, and the time zone using the available calendar and drop-down lists.
Sonic Foundry, Inc. 3-5 Select the presentation’s primary presenter, Viewer skin, streaming profile and server group
Select the presentation’s primary presenter, Viewer skin, streaming profile and server group. Only the Viewer skins and server groups associated with the selected primary presenter are available in the drop-down lists.
Select presentation’s interactive features
All of the interactive features are selected by default. Clear the check box for any feature you do not want in the presentation.
Figure 3-5: Presentation Manager—Add New Presentation Page Related Topics
4.2: How to Record a Live Presentation
4.3: How to Record a Scheduled On-Demand Presentation 4.4: How to use Multicast for a Live Presentation
3.2 How to Quickly Prepare a Scheduled Presentation
You can use System Manager or Presentation Manager to quickly prepare a scheduled presentation.
3.2.1 Quickly Prepare a Presentation Using System Manager
To quickly prepare a presentation using System Manager:
Launch the Add Like Presentation Wizard 1. Navigate to the Presentations page.
2. Right-click the presentation that you want to create a presentation similar to and select Add Like. The Add Like Presentation Wizard appears in the workspace.
Sonic Foundry, Inc. 3-6 Specify the presentation information details
1. Specify the presentation information details on the Information page of the Wizard.
2. Enter the title and description of the new presentation.
3. Enter the URL for a web page to link to from the presentation in the Collateral Material URL field.
4. Select the Set Status to Draft check box. When the check box is not selected, the presentation’s status is set to “Record”.
5. Specify the date and time the presentation will be recorded, the duration of the presentation, and the time zone.
Figure 3-6: System Manager—Add Like Presentation Wizard (Information Page) Add the presentation
A summary of the presentation’s details will appear on the Finish page of the Wizard.
Click Finish to add the new presentation.
3.2.2 Quickly Prepare a Presentation Using Presentation Manager
To quickly prepare a presentation using Presentation Manager:
Select a presentation
1. Launch Presentation Manager.
2. Select the presentation that you want to create a presentation similar to in the Presentation List.
3. Click the Create Like Presentation button on the same row as the presentation to display a Create Like: page for the selected presentation.
Specify the new presentation information details
1. Enter the title and description of the new presentation.
2. Enter the URL for a web page to link to from the presentation in the Collateral Material URL field.
3. Specify the date, time and time zone the presentation will be recorded.
4. Click Save Presentation.
Sonic Foundry, Inc. 3-7 Figure 3-7: Presentation Manager—Create Like: Page
Related Topics
4.2: How to Record a Live Presentation
4.3: How to Record a Scheduled On-Demand Presentation 4.4: How to use Multicast for a Live Presentation
3.3 How to Add a Presentation Experience
You can use System Manager to make multiple presentation experiences available for a presentation on the Mediasite Server. Presentation experiences allow users to view presentations using any of the predefined default Mediasite Viewer skins or customized Viewer skins. To add a presentation experience for a presentation:
1. Navigate to the Presentations page.
2. Click a presentation to view its Presentation Properties page.
3. Click the Publishing tab.
4. Select the ‘+’ button in the Presentation Experience area to use the Presentation Experience Editor.
5. Enter a name for the presentation experience.
6. Filter the Viewer skins displayed using the Show by drop-down list.
7. Select a Viewer skin from the Skin Name drop-down list.
8. Click Preview to see a preview of the Viewer skin.
9. Click OK.
Figure 3-8: System Manager—Presentation Experience Editor Related Topics
1.5: How to Add a Viewer Skin
3.7: How to Add Closed Captions to an On-Demand Presentation 3.8: How to Add Slide Text to an On-Demand Presentation 5.4: How to Publish a Portable Presentation for Downloading 5.6: How to Send an E-mail Invitation for a Presentation
Sonic Foundry, Inc. 3-8
3.4 How to Add a New Poll to a Presentation
Using polls in your presentation allows you to interact with your audience during a presentation and receive direct feedback.
The Allow Poll Submission check box must be selected when the presentation is prepared to use polls in your presentation. This feature is selected by default. To add a new poll:
Add poll to presentation using Presentation Manager 1. Click the presentation’s name in the Presentation List.
2. Click the Polls tab.
3. Click Add New Poll. “New Question” will appear in the Polls for this presentation list and its information will appear in the Poll Details area.
4. Enter the question, question type and poll choices for the new poll.
5. Click Add Choice to add a new poll choice.
6. Click Save. Once the poll is saved, it is available to the audience and is visible in Mediasite Viewer.
Figure 3-9: Presentation Manager—Presentation Properties Page (Polls)
Note: During a live presentation the presenter should mention that a poll is being sent out to ensure that the audience does not miss a poll.
View the presentation’s polls in Mediasite Viewer
It is a good idea to monitor the presentation to see what your audience is viewing. This Includes viewing the polls to ensure the information is being presented as desired.
1. Launch Mediasite Viewer using the URL for the presentation.
2. Click Polls. The polls will appear in a separate pop-up window.
3. Click the Take the Poll link. The Take Poll pop-up window for the poll appears.
4. Answer the poll question.
5. Once the poll is completed, click the View Results link to see the poll results.
Sonic Foundry, Inc. 3-9 Figure 3-10: Mediasite Viewer—Take Poll Window
3.5 How to Add a Poll to a Presentation Using a Poll Template
You can use System Manager to add poll templates. Poll templates allow you to prepare a poll in advance and add it to a presentation as needed. It is useful to create poll templates for polls that are used frequently in presentations such as evaluation polls.
To add a poll using a poll template:
The Allow Poll Submission check box must be selected when the presentation is prepared to use polls in your presentation. This feature is selected by default. To add poll using template:
Add poll template using System Manager
Poll templates allow you to prepare a poll in advance and add it to a presentation as needed. It is useful to create poll templates for polls that are used frequently in presentations e.g. evaluation polls.
1. Right-click Poll Template Management and select Add New Poll Template. A new Poll Template Properties page appears in the workspace.
2. Enter the poll question as you would like it to be presented to your audience.
3. Select the question type—single choice or multiple choice.
4. In the Choices area, add the possible answers to the poll questions.
5. Click Apply.
Figure 3-11: System Manager—Poll Template Properties Page
Sonic Foundry, Inc. 3-10 Add poll to presentation using Presentation Manager
1. Click the presentation’s title in the Presentation List.
2. Select the Polls tab.
3. Click Add using Template. The Poll Template drop-down list appears.
4. Select a poll template and click Use. The poll will be added to the Polls for this presentation list and its information will appear in the Poll Details area.
5. Click Save. Once the poll is saved, it is available to the audience i.e. it is visible in Mediasite Viewer.
Figure 3-12: Presentation Manager—Presentation Properties Page (Polls)
Note: During a live presentation the presenter should mention that a poll is being sent out to ensure that the audience does not miss a poll.
Related Topic
3.1: How to Prepare a Scheduled Presentation
3.6 How to Use a Q & A Forum in a Presentation
Using a Q & A forum for a presentation allows audience members to ask the presenter questions by clicking Ask in Mediasite Viewer. The Use Q & A Forum check box must be selected when preparing the scheduled presentation to use a Q & A forum in your presentation. To use a Q & A forum in your presentation:
Send a test question using Mediasite Viewer
It is a good idea to send a test question during a presentation to ensure that the Q & A forum is working correctly.
1. Click on the presentation experience located on the Summary page. The Mediasite Viewer launches with the presentation loaded.
2. Click Ask. The Ask the Presenter pop-up window appears.
Sonic Foundry, Inc. 3-11 Figure 3-13: Mediasite Viewer—Ask the Presenter Window
View questions from the audience using Presentation Manager
1. Click the presentation’s name in the Presentation List. A summary of the presentation appears.
2. Click the Q & A Forum tab to view questions from the audience.
Figure 3-14: Presentation Manager—Presentation Properties Page (Q&A Forum) 3. Click Refresh Now to update the list of question. Select the Automatic Refresh
check box to update the list automatically.
Manage questions from the audience using Presentation Manager
1. Click the Accept Question button on the same row as a question to move the question from the New Questions list to the Accepted Questions list.
2. Click the Delete button on the same row as a question to delete a question.
3. Select a question’s check box individually or click the Check All button to select the check boxes next to all of the questions in the list.
4. Click the Print this Post button to print a single question. Click the Print Checked button to print all selected questions.
Respond to question via e-mail using Presentation Manager
Click the Reply to Submitter button to respond via e-mail to a submitter. The submitter must have provided an e-mail address when submitting their question.
Related Topic
3.1: How to Prepare a Scheduled Presentation
Sonic Foundry, Inc. 3-12
3.7 How to Add Closed Captions to an On-Demand Presentation (Mediasite EX Server Only)
You can use System Manager or Presentation Manager to add closed captioning to an on-demand presentation. This is done by creating a Synchronized Accessible Media
Interchange (SAMI) file and associating it with your presentation.
Note: Sonic Foundry does not provide SAMI files or tools for authoring them. Refer to the following Microsoft articles for more information on SAMI files:
“Understanding SAMI 1.0”
“Adding Closed Captions to Digital Media”
Sonic Foundry provides a Viewer skin that supports presentations with closed captions added. When this skin is used, a toggle on Mediasite Viewer allows a presentation’s closed captions to be displayed or concealed. This Viewer skin also supports
presentations with slide text added and provides alternate text for Viewer controls.
Figure 3-15: Mediasite Viewer—Large Video Display and Closed-Captioning (Closed Captioning Displayed)
3.7.1 Add Close Captions to a Presentation Using System Manager
To add closed captions to an on-demand presentation using System Manager:
Associate SAMI file with the presentation
To provide closed captions for an on-demand presentation, you must associate the presentation with the appropriate SAMI (.smi) file:
1. Click a presentation to view its Presentation Properties page.
2. Click the Accessibility tab.
3. Click the Browse button adjacent to the Closed Caption File field. The Open Closed Caption File dialog box appears.
4. Select the SAMI file and click Open.
5. Click Upload.
Sonic Foundry, Inc. 3-13 Figure 3-16: System Manager—Presentation Properties Page (Accessibility Tab)
Choose a Viewer skin that supports closed-captioning
Not all Viewer skins support closed captioning, so you will need to add a new
presentation experience that uses a Viewer skin that does. Select the closed captioning compatible Viewer skin (Default Mediasite Skin, Large Video with Captioning) provided with Mediasite or create a new one.
When adding a new presentation experience, it is useful to indicate that closed captions are available for the presentation in the title such as “Chemistry Lecture #1 (Closed Captioning Available).”
Preview presentation in Mediasite Viewer
1. Select the updated presentation experience in the Presentation Experience list 2. Click Playback to launch the presentation in Mediasite Viewer.
3. Click the Show closed captions toggle ^ to display the closed caption text.
3.7.2 Add Close Captions to a Presentation Using Presentation Manager
To add close captions to a presentation using Presentation Manager:
Associate SAMI file with the presentation
To provide closed captioning for an on-demand presentation, you must associate the presentation with the appropriate SAMI (.smi) file:
1. Launch Presentation Manager.
2. Click the presentation’s name in the Presentation List. A summary of the presentation appears.
3. Click the Accessibility tab.
4. Click Browse adjacent to the File field (Closed Captioning section of page). The Choose File dialog box appears.
5. Select the SAMI file and click Open.
6. Click Upload.
Sonic Foundry, Inc. 3-14 Figure 3-17: Presentation Manager—Presentation Properties (Accessibility Tab)
Choose a Viewer skin that supports closed-captioning
Select the closed captioning compatible Viewer skin (Default Mediasite Skin, Large Video with Captioning) provided with Mediasite or create a new one.
1. Click the Edit tab.
2. Choose a Viewer skin that supports closed captions from the Viewer Skin drop-down list.
3. Click Save Presentation.
Preview presentation in Mediasite Viewer 1. Click the Summary tab.
2. Click the presentation experience link to launch the presentation in Mediasite Viewer.
3. Click the closed caption toggle ^ to display the closed caption text.
Related Topics
1.5: How to Add a Viewer Skin
3.3: How to Add a Presentation Experience
3.8 How to Add Slide Text to an On-Demand Presentation (Mediasite EX Server only)
You can use System Manager or Presentation Manager to add slide text to a
presentation. The slide text, which can be read by text readers like GW Micro Window-Eyes®, includes the slide’s title and a detailed description of the slide’s content. This
presentation. The slide text, which can be read by text readers like GW Micro Window-Eyes®, includes the slide’s title and a detailed description of the slide’s content. This