When the process completes, click Finish

NOTE

The duration of the process depends on the amount of emails to extract.

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9.1.4 Microsoft^®Exchange mailbox access permissions – Revoke Permissions Importing mailboxes on the Microsoft^®Exchange Server

There are no permissions to be revoked when running the GFI MailArchiver Import Export Tool directly on the Microsoft^®Exchange Server machine.

If the Import from Microsoft^®Exchange Mailbox Wizard was run on a machine that is not the Microsoft^®Exchange Server 2003/2007/2010 server, ‘Send As’ and ‘Receive As’ permissions are granted automatically to user credentials . It is recommended to revoke these permissions after running the GFI MailArchiver Import Export Tool.

Importing mailboxes remotely from Microsoft Exchange 2003 server:

a. Open Exchange System Manager.

b. Navigate to Servers > <Server Name> > <Storage Group>, right click Mailbox Store and select Properties.

c. Select Security tab.

d. From Group or user names box, select Administrator.

e. From the Permissions list, select Deny for Receive As and Send As.

f. Repeat steps 4 and 5 to deny Receive As and Send As permissions for:

Domain Admins Enterprise Admins

Exchange Domain Servers.

g. Click Advanced button, select Allow inheritable permissions… option, and click OK.

h. Click OK to exit the Mailbox Store Properties dialog.

i. Restart the Information Store:

a. Navigate to Start > Run, type services.msc, and click OK.

b. In the Results pane, right-click Microsoft Exchange Information Store service and click Restart.

Importing mailboxes remotely from Microsoft^®Exchange Server 2007/2010 server:

1. Open the Microsoft Exchange Management Shell.

2. Run the following Windows^®PowerShell commandlet:

RemoveADPermission identity "Mailbox Store" User "Trusted User" -AccessRights GenericAll

NOTE

Replace ‘Mailbox Store’ with the name of the mailbox store that contains the mailboxes of the users and ‘Trusted User’ with the user that was previously granted full mailbox access.

Example:

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Remove-ADPermission -identity "Mailbox Database" -User "master-domain/JohnSmith" -AccessRights GenericAll

9.2 Import emails from PST files locally

The GFI MailArchiver Import Export Tool enables you to extract emails from PST files. Emails can then be imported into the GFI MailArchiver archive stores.

IMPORTANT

If Microsoft Outlook^®is not detected on the machine where the tool is running, the following import options are disabled:

Import from .pst files

Download to PST option when selecting Export data from GFI MailArchiver.

GFI MailArchiver supports only Microsoft Outlook^®2003/2007/2010 32bit.

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The process of adding emails from PST files to GFI MailArchiver involves the following procedure:

1. The GFI MailArchiver Import Export Tool extracts emails from one or more PST files.

2. The GFI MailArchiver Import Export Tool converts the emails to MIME format.

3. The GFI MailArchiver Import Service processes the extracted emails based on the date of each email.

4. GFI MailArchiver stores emails in the appropriate archive store.

NOTE

Microsoft Outlook^®2003 (32 bit) or later must be installed on the machine running the GFI MailArchiver Import Export Tool.

NOTE

During extraction, emails in PST files are copied and the PST file is left in its original state.

9.2.1 Step 1: Importing emails from a remote computer

IMPORTANT

This section only applies when extracting emails from a remote machine. If importing emails from the same machine where GFI MailArchiver is installed, skip toRun the GFI MailArchiver Import Export Toolin this manual.

GFI MailArchiver lets you extract email mailboxes located on remote machines. To do this:

1. From the GFI MailArchiver machine, navigate to <GFI MailArchiver installation path>\MAIS\

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2. Share Pickup folder to give full read and write permissions to the remote machine from where the GFI MailArchiver Import Export Tool is to run. To share a folder:

In Windows^®Server 2003:

a. Right-click the Pickup folder and select Sharing and Security…

b. Select Share this folder and click Permissions button to enter the Permissions dialog.

c. Click Add.

d. Enter the username of the user where the tool is going to be run and click Check Names to confirm the user.

e. Click OK to add the user in the Permissions dialog.

f. In the Permissions dialog select the username added and select the Allow checkbox for Full Control.

g. Click OK to save and exit the Permissions dialog.

h. Click OK to save and exit the folder properties sharing dialog.

In Windows^®Server 2008:

a. Right-click Pickup folder and select Share…

b. Specify the credentials under which the GFI MailArchiver Import Export Tool will run and click Add.

c. From the Permission Level drop-down list next to the added user, select Co-owner.

d. Select Share and click Done.

3. Return to where GFI MailArchiver is installed and copy the MarcImportExport folder.

4. Paste the folder on remote machine.

5. Open an instance of CMD

6. Browse to the MarcImportExport Folder on the local machine 7. Run the following command: <regsvr32 redemption.dll>

8. Run MArcImportExport.exe.

9.2.2 Step 2: Run the GFI MailArchiver Import Export Tool to Import from PST Files Run GFI MailArchiver Import Export Tool to extract emails from PST file.

1. Navigate to Start > Programs > GFI MailArchiver > GFI MailArchiver Import Export Tool.