Processing Work Order Charges

This section provides an overview of work order charges, lists prerequisites, and discusses how to:

■ Add charges to work orders.

■ Review charges by job or business unit.

■ Review charges by work order.

■ Set processing options for Work Order Cost (P48211).

Form Name FormID Navigation Usage

Work With Work Find and select the work order to print, and select Print WO from the Row menu.

Print a single work order.

Work With Work Orders

W48201F Work Order (G1316), Work Order Entry Find and select the work order to print, and select Print WO from the Row menu.

Print work orders for the Capital Asset Management system.

Work With Work Orders

W48201F Daily Work Order

Processing (G1712), Work Order Entry Find and select the work order to print, and select Print WO from the Row menu.

Print work orders for the Service

Management system.

5.6.1 Understanding Work Order Charges

This section discusses:

■ Work order charges.

■ Cross-system functionality.

■ Speed code entry.

5.6.1.1 Work Order Charges

You can charge costs to work orders by using any JD Edwards EnterpriseOne system that creates general ledger transaction records with a subledger type of W. For example, for a particular work order, you can use the Accounts Payable system to charge for travel time and expenses, the Inventory Management system to charge for material costs, and the Payroll or Time and Labor systems to charge for employee time.

You enter charges to a work order through a subledger. The subledger stores information in the Account Ledger table (F0911) and the Account Balances table (F0902). You can access the work order information in these tables for project management and cost accounting purposes.

For example, using subledger accounting, you can:

■ Review summaries of work order charges by job or business unit.

■ Maintain and track costs online from the Work Orders system.

■ Review posted and unposted cost transactions for individual work orders.

5.6.1.2 Cross-System Functionality

You can add charges to a work order using any JD Edwards EnterpriseOne system that creates general ledger transaction records with subledgers. Guidelines include:

5.6.1.3 Speed Code Entry

You can save time and reduce the possibility of data entry error by using speed codes when you add charges to work orders. Speed codes are a quick way of entering an account number that is already in the system so that you do not have to enter the information again. When you use speed code entry, the system:

■ Updates the account number with the business unit and the cost code (if available) from the work order.

■ Updates the Subledger field with the work order number.

■ Updates the Type field with a W (work order).

System Description

Time and Labor; Inventory Management; and Accounts Payable

You can access Inventory Management and Accounts Payable by using selections on the Work Order Processing menu. To access Time and Labor, you need to enter the menu number (G05BT1) in the fast path.

You must have installed these systems to use them with the Work Orders system.

Inventory Management You can use the Inventory Issues program (P4112) to enter charges for inventory and materials for a work order.

The code that you enter in the Account Number field for speed code entry depends on the system that you use to add charges to work orders, as follows:

5.6.1.4 Reviewing Charges by Work Order

You can review detailed charges for a work order. For example, for any charge for a work order, you can review this information:

■ Description of the transaction.

■ Account number that was charged.

■ Units that are charged, such as hours.

■ Amount of the transaction.

■ Batch number and the date.

■ Person responsible for the transaction.

■ Document number and document type.

■ Inventory item number or description.

When you access the cost detail information for a work order, the system displays all general ledger transaction records for the work order. You can view the costs within a range of dates or by a ledger type. If you do not limit the search criteria, the system displays all of the costs that are charged to the work order.

System Account Number Entry

Accounts Payable Enter a back slash, work order number, a period, and an object account number (\WO.object account)

Example: \1919.SHOP

Inventory Management Enter a back slash, work order number, a period, and an object account number (\WO.object account)

Example: \1919.SHOP

You must have installed these systems to use the Inventory Management system:

■ Inventory Base and Order Processing (system 40)

■ Inventory Management (system 41) Time and Labor Enter a back slash, work order number, and a

period (\WO.) Example: \1919.

You must have installed at least one of these systems:

■ Human Capital Management Foundation (system 05)

■ Stand-alone Time Accounting (system 05T)

■ Payroll (system 07)

■ Payroll (Canadian system 77)

In addition, you must set up accounting rules for work orders.

5.6.2 Forms Used to Work with Charges to Work Orders

5.6.3 Adding Charges to Work Orders

Access the Speed Voucher Entry form.

Enter the information for the accounts payable voucher. You can add charges to a work order whenever you issue parts to the work order. You can also add employee and equipment time to a work order. When you add charges to a work order, the system creates journal entries in the Account Ledger table (F0911). You can add work order charges to any valid account in the Account Master table (F0901).

You can add charges only to open work orders. You can identify a closed work order by the code in the Subledger Inactive field on the Enter Work Orders form. Any value in this field indicates that the work order is closed.

Account Number

Enter a value that identifies an account in the general ledger. Use one of these formats to enter account numbers:

■ Standard account number (business unit.object.subsidiary or flex format).

■ Third GL number (maximum of 25 digits).

■ Account ID number, which is an eight-digit number.

Note: In the general ledger, the system uses subledger accounting to handle cost accounting for work orders. The work order number is the subledger number, and the subledger type is always W (work order).

See Also:

■ "Working With Inventory Transactions" in the JD Edwards EnterpriseOne Applications Inventory Management Implementation Guide.

■ "Processing Accounts Payable Vouchers" in the JD Edwards EnterpriseOne Applications Accounts Payable Implementation Guide.

Form Name FormID Navigation Usage

Speed Voucher Entry W0411SVA Work Order Processing (G4811), Accounts Payable Entry

On the Batch Control form, complete any of the fields and click OK.

Add charges to work orders.

Work Order Cost by Job

W48210A Simple Project

Management (G4812), Work Order Cost by Job

■ Speed code, which is a two-character code that you concatenate to the AAI item SP.

You can then enter the code instead of an account number.

The first character of the account number indicates its format. You define the account format in the General Accounting constants.

Subledger

Enter a code that identifies a detailed, auxiliary account within a general ledger account. A subledger can be an equipment item number or an address book number. If you enter a subledger, you must also specify the subledger type.

Sub Type (subledger type)

Enter a user-defined code (00/ST) that is used with the Subledger field to identify the subledger type and how the system performs subledger editing. On the User Defined Codes form, the second line of the description controls how the system performs editing. This is either hard-coded or user-defined. Values include: