Contract Administration Manager Robert Hess Program QC Manager Theresa Rojas Environmental Compliance Manager Nancy Ballantyne H&S Manager Rich Rathnow
NAVFAC SE
Remedial Project Manager
Bill Hill
CTO Project Manager
Greg Wilfley Subcontract Specialist Tom Broz Project QC Manager Phyllis Zerangue Waste T&D Coordinator Lisa Schwan
Site Health & Safety Specialist TBD Site Superintendent TBD Figure 6-1
TABLE 6-1
Roles, Responsibilities, and Authorities of Key Project Personnel
Role Responsibility Authority
Project Manager • Communication with NAVFAC SE RPM
• Management and Technical Direction of work
• Overview subcontractor performance • Select project staff
• Develop project Work Plan and supporting plans
• Meet Performance Objectives • Prepare status reports
• Approve subcontractor selection • Approve invoices to Southern
Division
• Approve CTO baseline schedule • Stop work at the site for any
reason
• Approve payment to vendors and suppliers
• Approve payment to subcontractors Site Superintendent • Responsible for all site activities
• Provide direction to subcontractors • Act for Project Manager
• Provide daily status reports • Prepare CTO Work Plan • Conduct daily safety meetings • Review subcontractor qualifications • Stop work for unsafe conditions or
practices
• Monitor and oversee subcontractor compliance with scope of work • Review requests for changes in scope
of work
• Review technical qualifications of subcontractors
• Prepare Field Change Requests
• Stop work for subcontractors • Approve corrective action for site
work-arounds
• Approve materials and labor costs for site operations • Resolve subcontractor interface
issues
• Approve daily and weekly status reports
• Approve Field Change Requests below ceiling amount
Transportation and Disposal Coordinator
• Develop site specific procedures for transport and disposal practices • Plan and coordinate the transport and
disposal of waste
• Review subcontractor qualifications • Audit Transportation and Disposal
(T&D) subcontractors compliance with contract requirements
• Approve subcontractors daily report of waste material removed from the site
• Approve corrective action plans from T&D subcontractor
Project Assistant • Maintain CTO files and correspondence
• Coordinate CTO schedule and monitor deliverables
• Maintain change management records • Maintain Action Tracking System log
• Submit Action Tracking System log
• Assign correspondence log numbers
Project QC Manager/ QC Inspector(s)
• Monitor and report on subcontractor quality and quantities
• Audit subcontractors offsite fabrication • Maintain Submittal Register
• Participate in Continuous Improvement Team
• Stop work for non-compliant operations
• Maintain Lessons Learned Log
• Stop work for non-compliant operations
• File daily quantities report • File Lessons Learned Log Sheet • Approve resumption of work for
TABLE 6-1
Roles, Responsibilities, and Authorities of Key Project Personnel
Role Responsibility Authority
Site Health and Safety Specialist
• Monitor and report on subcontractor safety and health performance • Record and report safety statistics • Conduct needed site safety and health
orientation
• Maintain Environmental Log • Stop work for unsafe practices or
conditions
• Stop work for unsafe practices or conditions
• Approve subcontractor site specific health and safety plan • Set weekly safety objectives • Approve resumption of work for
resolved safety issues Subcontract
Specialist
• Prepare bid packages • Purchase disposable materials • Maintain subcontract log
6.3 Submittal Procedures and Initial Submittal Register
CH2M HILL will implement a submittal process for submittals to the Navy. Each submittal will include a transmittal form, properly identifying each submittal. The Project QC
Manager is responsible for the completeness and accuracy of the submittals and will be assisted in this task by the Project Manager.
The Project QC Manager will review submittal packages in detail for completeness and compliance with contract requirements for documentation. Exceptions will be noted and expressly stated. This procedure will ensure that field data are adequate for their intended use and meet the contract requirements. Each member of the project QC team in the chain of command is responsible for preparation and review of pertinent QC material and field log documents.
For deliverables, the Project QC Manager will complete his/her review and submit the information to the Project Manager. Following a final review by the Project Manager, applicable data and information relating to the submittals will be forwarded to the Navy. The Project Manager has the authority to sign submittals and present them to the Navy or reject the documents and have them returned to the project team or Subcontractor for revision.
The Submittal Register included in Appendix H, documents submittals in accordance with the CH2M HILL/NAVFAC SE contract. CH2M HILL, the Navy, or others as appropriate will approve submittals as identified in the Submittal Register. All approved submittals will be distributed by CH2M HILL to the Navy representative, the project site, and the project file.
6.4 Testing Plan and Log
Site investigation field-testing will be performed in accordance with the CTO project work plan. The CTO QC Plan Addendum will include provisions to assure that all data collected is of known quality and meets project requirements. The PM and QCM will review this section of the CTO QC Plan Addendum.
Tests may be needed to verify conformance of an item to specified requirements and to demonstrate that the item will perform satisfactorily in service. Tests may also be required to verify techniques for waste minimization or disposal. Such tests will be planned and executed in accordance with the requirements and acceptance criteria of applicable design or other pertinent technical documents.
A Testing Plan and Log, included in Appendix H, will be used to record results of field testing. The Testing Plan and Log will be updated as testing is performed and new testing is identified and scheduled.
6.5 Procedures to Complete Rework Items
A rework item list will be developed and maintained at the site by the Project QC Manager. The list is intended to identify and record the status of those items of work that have been deemed as not satisfying contract requirements. The Contractor QC Report includes provisions for reporting rework items identified during initial and follow-up phases of QC inspections. Rework items identified as a consequence of testing and inspections will be discussed during meetings, at which time, resolution of the nonconformance will be planned and agreed upon.
6.6 Documentation Procedures
As an element to the project quality system, CH2M HILL will deliver the following documentation during this project at a minimum:
• Contractor Quality Control Report • Contractor Production Report • Preparatory Phase Checklist • Initial Phase Checklist • Field Test Reports
• Monthly Summary Report of Field Tests • Testing Plan and Log
• Rework Item List • QC Meeting Minutes • QC Certifications • Waste Tracking Log
The documentation will typically be submitted as attachments to the Contractor Quality Control Report.
6.7 Construction Inspections
The Project QC Manager will perform inspections of the materials/equipment and overall work activities. The inspections are performed to ensure safe, efficient, high quality work is performed, while meeting the objectives and requirements of the plans and specifications.
6.8 Definable Features of Work
The project tasks for this CTO are grouped into definable features of work, which are work activities that are significant enough to warrant distinct plans and specifications. The definable features of work for this project are:
• Mobilization and Site Preparation
• Treatment Well and Monitoring Well Installation • Field Piping/Trenching
• System Installation • Surveying
• Sampling (aqueous, solid, air, waste) • System Startup and O&M
• Waste Management
• Cleanup and Site Restoration
• Decontamination and Demobilization
The definable features of work will be inspected in accordance with the three phases of control. The three phases include Preparatory, Initial, and Follow-up. An overview of the inspection provisions is outlined in the subsections that follow.
6.8.1 Mobilization and Site Preparation
As part of the mobilization activity, a pre-construction meeting will be held to review project scope, schedule, communications, and field documentation and reporting. The meeting will verify that site preparation provisions, such as permitting/approvals; utility clearances; demarcation of the work zones; staging of equipment and material; stormwater runoff and erosion controls; as well as other devices to be used at the site, are in place to begin the field activities. Additionally, equipment and materials will be verified functional and in good operational condition prior to starting the field work.