Project ID Project Title Federal
Approval Date (MM/DD/YYYY)
Total Eligible Expenditures of the Project ($)
Canada's Maximum Contribution ($)
Percentage of Federal Support (%)
Ontario’s Maximum Contribution ($)
Percentage of Provincial Support (%)
2020-11-1-1464932684
Erosion Protection and Repair to North Shore Trail
04/12/2021 $223,689.00 $178,951.20 80% $44,737.80 20%
Staf f Report - North Shore Road and T rail Construction A ward
(b) Project Description
(i) Project - Erosion Protection and Repair to North Shore Trail, case # 2020-11-1-1464932684.
This project will rehabilitate the severely damaged 3m wide multi-use trail system connecting two communities and provide protection for the trail and road infrastructure against high water levels as climate change continues to impact Lake Huron. It will ensure safety of trail users with adjacent road traffic and encourage physical activity and healthy lifestyle choices.
The project will rehabilitate +/-100m of the shoreline slope and trail. This includes reconstruction of the slope and toe in accordance with an engineered design and will see placement of large stones, grading, and replacement of the asphalt trail and pedestrian safety systems.
The project outcome will ensure 100m (10% of the North Shore Trail) of safe opened trail for use by the 60,000 (15,000 in July alone) annual users of the system (residents and visitors). It will provide a premier destination in the region and as a result, returning it to a useable state will have an impact on the visitation and the local economy.
[SCHEDULE “D” – REPORTS FOLLOWS]
Town of Saugeen Shores and Ontario ICIP COVID TPA Page 38 of 57
SCHEDULE “D”
REPORTS
D.1.0 REPORTING REQUIREMENTS
D.1.1 Reports. The Recipient, with respect to each Project, will submit all Reports to the Province in a manner, format, at such dates and with such content, as may be prescribed by the Province from time to time, at its sole discretion, prior to its required submission by the Province. Without limitation and at the sole discretion of the Province, Reports will include the following:
(a) Progress Reports. The Recipient will submit Progress Reports to the Province in a format and on the dates to be prescribed by the Province. Progress Reports will be submitted by the Recipient no less frequently than twice a year;
(b) Claim Reports. The Recipient, with respect to each Project, will submit one (1) request for payment for Eligible Expenditures in a format to be prescribed by the Province within 60 Business Days of reaching Substantial Completion. The request for payment must be submitted by an authorized representative of the Recipient and, subject to any other information the Province, at its sole discretion, may require from time to time, shall include:
(i) a detailed breakdown of invoices that are being claimed for reimbursement; and
(ii) copies of invoices.
Subject to the prior written consent of the Province, which shall be at the
Province’s sole and absolute discretion, the Recipient may request in writing the submission of a request for payment on a more frequent basis. Notwithstanding anything to the contrary, such request shall in no circumstance be more frequent than once per quarter.
(c) Reporting Requirements at Project Substantial Completion. Within 60 Business Days of reaching Substantial Completion, the Recipient shall submit:
(i) a declaration of project Substantial Completion;
(ii) a final Progress Report in a manner, format, and with such content as may be prescribed by the Province;
(iii) a copy of the report for the compliance audit carried out pursuant to Article D.4.0 (Compliance Audit(s));
(iv) a summary of any Communications Activities made for the Project; and,
(v) a photograph of the Project.
(d) Other Reports. Any other reports that the Province so directs on or before such date and with such content as the Province directs.
D.2.0 ABORIGINAL CONSULTATION RECORD
D.2.1 Inclusion of Aboriginal Consultation Record. The Recipient will include an updated Aboriginal Consultation Record, if consultation with any Aboriginal Community is required, in its Progress Report.
D.3.0 RISK ASSESSMENT
D.3.1 Further Details on Risk Assessment. Upon the Province’s written request and within the timelines set out by the Province, the Recipient will provide further details on the risk assessment in respect of each Project.
D.4.0 COMPLIANCE AUDIT(S)
D.4.1 Compliance Audit(s). Without limiting the generality of section A.7.4 (Records Review), if requested by the Province from time to time, which request shall be at the Province’s sole discretion, the Recipient, at its own expense, will forthwith retain an independent third party auditor to conduct one or more compliance audits of the Recipient or any Project. The audit will be conducted in accordance with Canadian Generally Accepted Auditing Standards, as adopted by the Canadian Institute of Chartered Accountants, applicable as of the date on which a record is kept or required to be kept under such standards. In addition, the audit will assess the Recipient’s compliance with the terms of the Agreement and will address, with respect to each Project, without limitation, the following:
(a) whether the Funds were spent in accordance with the Agreement and with due regard to economy, efficiency, and effectiveness;
(b) the Project’s progress or state of completion;
(c) whether the financial information the Recipient provided is complete, accurate, and timely, and in accordance with the Agreement;
(d) whether the Recipient’s information and monitoring processes and systems are adequate to identify, capture, validate, and monitor the achievement of intended benefits of the Project;
Town of Saugeen Shores and Ontario ICIP COVID TPA Page 40 of 57
(e) the overall management and administration of the Project;
(f) recommendations for improvement or redress; and
(g) whether prompt and timely corrective action is taken on prior audit findings.
[SCHEDULE “E” - ELIGIBLE EXPENDITURES AND INELIGIBLE EXPENDITURES FOLLOWS]
SCHEDULE “E”
ELIGIBLE EXPENDITURES AND INELIGIBLE EXPENDITURES