Executing Process Group
•
Project Integration Management Direct and Manage Project Execution
Project Process - Executing
Direct and Manage Project Execution
- is the process of performing the work defined in the project management plan to achieve the project’s objective.
Project Process - Executing
Direct and Manage Project Execution Input, Tools, and Output
Input Tools Output
1. Project management plan 2. Approved change request 3. Enterprise environmental
factors
4. Organizational process assets
1. Expert judgement 2. Project management
information system
1. Deliverables 2. Work performance
information 3. Change request
4. Project management plan update
5. Project document updates
Project Process - Executing
Executing Process Group
•
Project Quality Management Perform Quality Assurance
Project Process - Executing
Perform Quality Assurance
- is the process of auditing the quality
requirements and the results from quality
control measurements to ensure appropriate quality standards and operational definitions are used.
Project Process - Executing
Perform Quality Assurance Input, Tools, and Output
Input Tools Output
1. Project management plan 2. Quality metrics
3. Work performance information
4. Quality control measurements
1. Plan quality & perform quality control tools and techniques
2. Quality audits 3. Process analysis
1. Organizational process assets updates
2. Change requests
3. Project management plan updates
4. Project document updates
Project Process - Executing
Executing Process Group
•
Project Human Resource Management Acquire Project Team
Develop Project Team
Manage Project Team
Project Process - Executing
Acquire Project Team
- is the process of confirming human resource availability and obtaining the team necessary to complete project assignments.
Project Process - Executing
Acquire Project Team Input, Tools, and Output
Input Tools Output
1. Project management plan 2. Enterprise environmental
factors
3. Organizational process assets
1. Pre-assignment 2. Negotiation 3. Acquisition 4. Virtual teams
1. Project staff assignments 2. Resource calendar
3. Project management plan updates
Project Process - Executing
Develop Project Team
- is the process of improving the competencies, team interaction, and the overall team
environment to enhance project performance.
Project Process - Executing
Develop Project Team Input, Tools, and Output
Input Tools Output
1. Project staff assignments 2. Project management plan 3. Resource calendar
1. Interpersonal skills 2. Training
3. Team-building activities 4. Ground rules
5. Co-location
6. Recognition and Rewards
1. Team performance assessments
2. Enterprise environmental factors update
Project Process - Executing
Stages of developing a teams:
1. Forming - where the team members meets and learns about the project and what their formal roles and responsibilities are.
2. Storming - where the team begins to address the project work, technical decisions, and the project management approach.
3. Norming - where team members begin to work together and adjust work habits and behaviors that support the team.
4. Performing - team that reach this stage are functioning as a well-organized unit.
5. Adjourning - team completes the work and moves on from the project.
Project Process - Executing
Motivational Theories
•
Maslow’s Hierarchy of Needs•
Hygiene Theory•
Expectancy Theory•
Achievement TheoryLeadership and Management Theories
•
Theory X•
Theory Y•
Theory Z•
Contingency Theory•
Tannenbaum and Schmidt Continuum Management Theory•
Situational Leadership Theory•
Parkinson's lawProject Process - Executing
Motivational Theories
❖ Maslow’s Hierarchy of Needs
➢ suggest that needs must be satisfied in a hierarchical order of:
1. Basic Physical needs food, clothing, and shelter 2. Safety & Security needs
physical welfare and the security of your belongings 3. Social needs
sense of belonging, love, acceptance, friendship
4. Self-esteem needs
accomplishment, respect for self, capability
5. Self-Actualization
performing at your peak potential
Project Process - Executing
Motivational Theories
❖ Hygiene Theory by Frederick Herzberg
➢ suggest that work environment prevents dissatisfaction.
Project Process - Executing
Motivational Theories
❖ Expectancy Theory by Victor Vroom
➢ suggest that expectation of positive outcomes drives motivation.
Project Process - Executing
Motivational Theories
❖ Achievement Theory by David McClelland
➢ suggest that people are motivated by achievement, affiliation, and power.
Project Process - Executing
Leadership and Management Theories
• Leaders motivate, inspire, and create buy-in for the organization’s
strategic vision. Leaders use power and politics to accomplish the vision.
• Managers are task-oriented and concerned with satisfying stakeholder needs.
Project Process - Executing
Leadership and Management Theories
❖ Theory X by Douglas McGregor
➢ suggest most people don’t like to work.
Project Process - Executing
Leadership and Management Theories
❖ Theory Y by Douglas McGregor
➢ suggest people are motivated to perform their best given proper expectations and motivation.
Project Process - Executing
Leadership and Management Theories
❖ Theory Z by Dr. William Ouchi
➢ suggest that the implementation of this theory increases employee loyalty and leads to high satisfaction and morale.
➢ "Japanese Management" - focused on increasing employee loyalty to the company by providing a job for life with a strong focus on the well-being of the employee, both on and off the job
Project Process - Executing
Leadership and Management Theories
❖ Contingency Theory
➢ built on a combination of Theory Y behaviors and the Hygiene Theory.
➢ suggest that people are motivated to achieve levels of competency and will continue to be motivated after competency is reached.
Project Process - Executing
Leadership and Management Theories
❖ Tannenbaum and Schmidt Continuum Management Theory
➢ suggest using seven levels of delegated freedom when working with the team.
1. The Manager decides and announces the decision.
2. The manager decides and then 'sells' the decision to the group.
3. The manager presents the decision with background ideas and invites questions.
4. The manager suggests a provisional decision and invites discussion about it.
5. The manager presents the situation or problem, gets suggestions, then decides.
6. The manager explains the situation, defines the parameters and asks the team to decide.
7. The manager allows the team to identify the problem, develop the options, and decide on the action, within the manager's received limits.
Project Process - Executing
Leadership and Management Theories
❖ Situational Leadership Theory by Paul Hersey and Ken Blanchard
➢ suggest that different situations call for different leadership
styles. Blanchard describes the styles as : directive, coaching, supportive, and delegating
Project Process - Executing
Leadership and Management Theories
❖ Parkinson's law by Cyril Northcote Parkinson
➢ suggest that work expands so as to fill the time available for its completion.
Project Process - Executing
Manage Project Team
- is the process of tracking team member
performance, providing feedback resolving issues, and managing changes to optimize project performance.
Project Process - Executing
Manage Project Team Input, Tools, and Output
Input Tools Output
1. Project staff assignments 2. Project management plan 3. Team performance
assessments
4. Performance reports 5. Organizational process
assets
1. Observation and conversation
2. Project performance appraisals
3. Conflict management 4. Issue log
5. Interpersonal skills
1. Enterprise environmental factors updates
2. Organizational process assets updates
3. Change request
4. Project management plan updates
Project Process - Executing
Six general techniques for resolving conflict:
• Withdrawing/Avoiding - retreating from an actual or potential conflict situation.
• Smoothing/Accommodating - emphasizing areas of agreement rather than areas of difference.
• Compromising - searching for solutions that bring some degree of satisfaction to all parties.
• Forcing - pushing one’s viewpoint at the expense of others; offers only win-lose solutions
• Collaborating - incorporating multiple viewpoints and insights from differing perspectives; leads to consensus and commitment.
• Confronting/Problem Solving - treating conflict as a problem to be solved by examining alternatives; requires a give-and-take attitude and open dialogue.
Project Process - Executing
Executing Process Group
•
Project Communication Management Distribute Information
Manage Stakeholder Expectations
Project Process - Executing
Distribute Information
- is the process of making relevant information available to project stakeholders as planned.
Project Process - Executing
Distribute Information
Input, Tools, and Output
Input Tools Output
1. Project management plan 2. Performance reports 3. Organizational process
assets
1. Communication methods 2. Information distribution
tools
1. Organizational process assets updates
Project Process - Executing
Manage Stakeholder Expectations
- is the process of communicating and working with stakeholders to meet their needs and
addressing issues as they occur.
Project Process - Executing
Manage Stakeholder Expectations Input, Tools, and Output
Input Tools Output
1. Stakeholder register 2. Stakeholder management
strategy
3. Project management Plan 4. Issue log
1. Communication methods 2. Interpersonal skills 3. Management skills
1. Organizational process assets updates
2. Change requests
3. Project management plan updates
Project Process - Executing
Executing Process Group
•
Project Procurement Management Conduct Procurement
Project Process - Executing
Conduct Procurement
- is the process of obtaining seller responses, selecting a seller, and awarding a contract.
Project Process - Executing
Conduct Procurement Input, Tools, and Output
Input Tools Output
1. Project management plan 2. Procurement document 3. Source selection criteria 4. Qualified seller list 5. Seller proposals 6. Project documents 7. Make-or-buy decisions 8. Teaming agreements 9. Organizational process
assets
1. Bidder conferences 2. Proposal evaluation
techniques
3. Independent estimates 4. Expert judgement 5. Advertising
6. Internet Search
7. Procurement negotiations
1. Selected sellers 2. Procurement contract
award
3. Resource calendar 4. Change request
5. Project management plan updates
6. Project document updates
Project Process - Monitoring & Controlling
Monitoring & Controlling Process Group
•
Project Integration Management Monitor and Control Project Work
Perform Integrated Change Control
Project Process - Monitoring & Controlling
Monitor & Control Project Work
- is the process of tracking, reviewing, and
regulating the progress to meet the performance objectives defined in the project management
plan.
Monitoring includes collecting, measuring, and distributing performance information, and assessing measurements and trends to effect process improvements.
Control includes determining corrective or preventive actions or replanning and following up on action to determine if the actions taken resolved the performance issue.
Project Process - Monitoring & Controlling
Monitor & Control Project Work Input, Tools, and Output
Input Tools Output
1. Project management plan 2. Performance reports 3. Enterprise environmental
factors
4. Organizational process assets
1. Expert judgement 1. Change request
2. Project management plan updates
3. Project document updates
Project Process - Monitoring & Controlling
Perform Integrated Change Control
- is the process of reviewing all change request, approving changes, and managing changes to the deliverables, organizational process assets, project documents, and the project management plan.
Project Process - Monitoring & Controlling
Perform Integrated Change Control Input, Tools, and Output
Input Tools Output
1. Project management plan 2. Work performance
information 3. Change requests
4. Enterprise environmental factors
5. Organizational process assets
1. Expert judgement
2. Change control meetings
1. Change request status updates
2. Project management plan updates
3. Project document updates
Project Process - Monitoring & Controlling
Monitoring & Controlling Process Group
•
Project Scope Management Verify Scope
Control Scope
Project Process - Monitoring & Controlling
Verify Scope
- is the process of formalizing acceptance of the completed project deliverables.
Project Process - Monitoring & Controlling
Verify Scope
Input, Tools, and Output
Input Tools Output
1. Project management plan 2. Requirements
documentation
3. Requirements traceability matrix
4. Validated deliverables
1. Inspection 1. Accepted deliverables 2. Change requests
3. Project document updates
Project Process - Monitoring & Controlling
Control Scope
- is the process of monitoring the status of the project and product scope and managing changes to the scope baseline.
Project Process - Monitoring & Controlling
Control Scope
Input, Tools, and Output
Input Tools Output
1. Project management plan 2. Work performance
information 3. Requirements
documentation
4. Requirements traceability matrix
5. Organizational process assets
1. Variance analysis 1. Work performance measurements
2. Organizational process assets updates
3. Change request
4. Project management plan updates
5. Project document updates
Project Process - Monitoring & Controlling
Monitoring & Controlling Process Group
•
Project Time Management Control Schedule
Project Process - Monitoring & Controlling
Control Schedule
- is the process of monitoring the status of the
project to update project progress and managing changes to the schedule baseline.
Project Process - Monitoring & Controlling
Control Schedule
Input, Tools, and Output
Input Tools Output
1. Project management plan 2. Project schedule
3. Work performance information
4. Organizational process assets
1. Performance reviews 2. Variance analysis 3. Project management
software
4. Resource leveling
5. What-if scenario analysis 6. Adjusting leads and lags 7. Schedule compression 8. Scheduling tool
1. Work performance measurements
2. Organizational process assets updates
3. Change request
4. Project management plan updates
5. Project document updates
Project Process - Monitoring & Controlling
Monitoring & Controlling Process Group
•
Project Cost Management Control Cost
Project Process - Monitoring & Controlling
Control Cost
- is the process of monitoring the status of the project to update the project budget and
managing changes to the cost baseline.
Project Process - Monitoring & Controlling
Control Cost
Input, Tools, and Output
Input Tools Output
1. Project management plan 2. Project funding
requirements 3. Work performance
information
4. Organizational process assets
1. Earned value management 2. Forecasting
3. To-complete performance index
4. Performance reviews 5. Variance analysis 6. Project management
software
1. Work performance measurements 2. Budget forecast
3. Organizational process assets updates
4. Change request
5. Project management plan updates
6. Project document updates
Project Process - Monitoring & Controlling
Monitoring & Controlling Process Group
•
Project Quality Management Perform Quality Control
Project Process - Monitoring & Controlling
Perform Quality Control
- is the process of monitoring the status of the project to update the project budget and
managing changes to the cost baseline.
Project Process - Monitoring & Controlling
Perform Quality Control Input, Tools, and Output
Input Tools Output
1. Project management plan 2. Quality matrix
3. Quality checklist 4. Work performance
measurements
5. Approved change request 6. Deliverables
7. Organizational process assets
1. Cause & effect diagram 2. Control charts
3. Flowcharting 4. Histogram 5. Pareto chart 6. Run chart 7. Scatter diagram 8. Statistical sampling 9. Inspection
10. Approved change request review
1. Quality control measurements 2. Validated changes 3. Validated deliverables 4. Organizational process
assets updates 5. Change request
6. Project management plan updates
7. Project document updates
Project Process - Monitoring & Controlling
Monitoring & Controlling Process Group
•
Project Communication Management Report Performance
Project Process - Monitoring & Controlling
Report Performance
- is the process of collecting and distributing performance information including status
reports, progress measurements, and forecasts.
Project Process - Monitoring & Controlling
Report Performance
Input, Tools, and Output
Input Tools Output
1. Project management plan 2. Work performance
information
3. Work performance measurements 4. Budget forecast
5. Organizational process assets
1. Variance analysis 2. Forecasting methods 3. Communication methods 4. Reporting systems
1. Performance reports 2. Organizational process
assets updates 3. Change requests
Project Process - Monitoring & Controlling
Monitoring & Controlling Process Group
•
Project Risk Management Monitor and Control Risk
Project Process - Monitoring & Controlling
Monitor and Control Risks
- is the process of implementing risk response plans, tracking identified risks, monitoring residual risks, identifying new risks, and
evaluating risk process effectiveness throughout the project.
Project Process - Monitoring & Controlling
Monitor and Control Risks Input, Tools, and Output
Input Tools Output
1. Risk register
2. Project management plan 3. Work performance
information
4. Performance reports
1. Risk reassessment 2. Risk audits
3. Variance and trend analysis
4. Technical performance measurement
5. Reserve analysis 6. Status meetings
1. Risk register updates 2. Organizational process
assets update 3. Change requests
4. Project management plan updates
5. Project document updates
Project Process - Monitoring & Controlling
Monitoring & Controlling Process Group
•
Project Procurement Management Administer Procurement
Project Process - Monitoring & Controlling
Administer Procurements
- is the process of managing procurement
relationships, monitoring contract performance, and making changes and corrections as needed.
Project Process - Monitoring & Controlling
Administer Procurements Input, Tools, and Output
Input Tools Output
1. Procurement documents 2. Project management plan 3. Contract
4. Performance reports 5. Approved change
requests
6. Work performance information
1. Contract change control system
2. Procurement performance review
3. Inspections and audits 4. Performance reporting 5. Payment systems 6. Claims administration 7. Records management
system
1. Procurement documentation
2. Organizational process assets updates
3. Change requests
4. Project management plan updates
Project Process - Closing
Closing Process Group
•
Project Integration Management Close Project or Phase
Project Process - Closing
Close Project or Phase
- is the process of finalizing all activities across all the management process groups to formally
complete the project or phase.
Project Process - Closing
Close Project or Phase Input, Tools, and Output
Input Tools Output
1. Project management plan 2. Accepted deliverables 3. Organizational process
assets
1. Expert judgement 1. Final product, service, or result transition
2. Organizational process assets updates
Project Process - Closing
Closing Process Group
•
Project Procurement Management Close Procurement
Project Process - Closing
Close Procurements
- is the process of completing each project procurement.
Project Process - Closing
Close Procurements
Input, Tools, and Output
Input Tools Output
1. Project management plan 2. Procurement
documentation
1. Procurement audits 2. Negotiated settlements 3. Records management
system
1. Closed procurements 2. Organizational process
assets updates