Project System Turnaround Project Plan

Task: Project K.100##

Create a project called K.100## in the Project Builder. Familiarize yourself with the various ways of editing networks in the Project Builder.

1. In the Project Builder, use a template to create a project with the identification K.100## and description Shutdown/Turnaround -Power Boiler Gr.##. Use the standard project K.10000 as a template and Z000001 Shutdown/Turnaround as the project profile. Make sure that all assigned activities are also copied. The start date for your project is today. Save your project.

a) In the SAP menu, go to the Project System folder and open the Project Builder. Choose SAP Menu: Logistics → Project System → Project

→ Project Builder.

To create a project using a template, choose Create Copy Project . Enter the following data in the dialog box:

Field Name Values Template Std. proj. def. K.10000

Leave other fields as they are.

The With Activities indicator should be set. If you do not enter any start date, the system automatically suggests today´s date. Confirm your entries and any warnings that appear with Enter .

Save your project.

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2. Perform mass change for all network activities of the project. Replace work center PBPF-00 of the standard network with PF-## and PBTW-00 with TW-##

a) You are still in the Project Builder. The project you created earlier is displayed in the worklist under Last Projects Processed. To open your project, double-click on Shutdown/Turnaround - Power Boiler Gr.## K.100##.

Hint: If the system does not display all levels, fully expand the structure by choosing . To avoid having to carry out this step, you can enter a suitable value in the Project Builder options for the number of hierarchy levels to be displayed (Settings → Options).

Mark project definition and click Button Mass change and choose the Acitvities tab. Choose field Work center as selection criteria and replace the work center PBPF-00 as follows:

Field Value

New value PF-##

replace only PBPF-00

indicator (replace only) X Choose Execute.

Repeat the same procedure for work center PBTW-00 :

Field Value

3. You need to carry out a preliminary scheduling for your project to ensure that sufficient time is available. Schedule a project in the Project Planning Board A bottom-up schedule will schedule the network activities and adjust the WBS elements to match. A top-down schedule will schedule the WBS elements and fit the network activities within that schedule.

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a) Execute first a bottom-up schedule from the Project Planning Board b) Execute a top-down schedule from the Project Planning Board a) Open project K.100## in the project planning board. To do so,

choose SAP Menu → Logistics → Project System → Project

→ Project Planning Board → Change Project and then choose Shutdown/Turnaround - Power Boiler Gr.## K.100## in the worklist (under Last Projects Processed).

From the menu, choose Settings → Options or click the options…

button on the tool bar.

Set the scheduling scenario to Bottom-up scenario (pre-defined) and click Copy.

Caution: Make sure that all network activities will be displayed in the Project Planning Board. If necessary, choose Select All and Edit → Show/Hide → Show acitvity

Click the Select all button and then the Schedule button on the tool bar.

The message in the status bar says “Scheduling carried out”.

Save your project and click No to the question “Do you want to save user specific data?”. Your project will be saved.

b) Same procedure as in a), but choose Top-down scenario (pre-defined) rather than Bottom-up scenario (pre-defined)

4. Display Project Planning Board using planning board profile ZPS000000001 and show network activities.

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Use the capacity overview on the project planning board to check the situation with regard to capacity for the assigned work centers. Display the capacity load utilization in this overview in a histogram and then call up an explanatory legend. Save the project.

Hint: You might have to activate the capacities at first.

a) Open project K.100## in the project planning board. To do so, choose SAP Menu → Logistics → Project System → Project

→ Project Planning Board → Change Project and then choose Shutdown/Turnaround - Power Boiler Gr.## K.100## in the worklist (under Last Projects Processed).

To show the network activities on the planning board, chooseSelect All and then Edit → Show/Hide → Show activity.

Call up the capacity overview in the project planning board to analyze the situation with regard to capacities at the work centers. To do so, choose Capacity Overview . An overview window is displayed in the lower part of the screen.

Hint: The capacity overview shows the situation with regard to the capacities available in the work centers assigned to the project. Green bars show that the work center’s capacity is not used up, whereas red bars show that the work center’s capacity has been exceeded. You can also display a histogram showing the capacity requirements and the available capacity of individual work centers.

To display the capacity load utilization as a histogram, select a work center (if possible, one with a red bar) on the left of the capacity overview and choose Load as Histogram from the context menu (right-click). To display a legend for the capacity overview, choose Display Legend from the context menu.

Close the legend and save your changes by choosing Save. Exit the project planning board by choosing Back.