T
ransaction settlement procedures vary according to the selection you made on the Settlement tab under the Credit Cards Setup Category during the X-Charge Server setup process: Merchant Initiated Settlement or Host/Time Initiated Settlement.
Use one of the following three (3) methods to balance the batch file:
Method 1 - Settle Process
1 In the Batch Information area, enter the Merchant ID, or click on the down arrow button to select it from the drop-down list.
2 Enter the grand total of the purchase count and return count in the Total Items in Batch field.
3 In the Credit Card Information area, enter the total num-ber of credit purchases (including forced purchases) in the Total Credit Purchase Count field and the total credit purchase dollar amount in the Total Credit Purchase $ field.
4 Enter the total number of credit returns in the Total Credit Return Count field and the total returned credit dollar amount in the Total Credit Return $ field.
5 Enter the total number of debit purchases in the Total Debit Purchase Count field and the total debit purchase dollar amount in the Total Debit Purchase $ field.
6 Enter the total number of debit returns in the Total Debit Return Count field and the total returned debit dollar amount in the Total Debit Return $ field.
7 Click on the Settle button on the toolbar. The following prompt will display:
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7c Press <Enter> or click on the OK button to complete the process.
If the batch file detail does not agree:
7a An Invalid Balance/Settlement message displays.
Press <Enter> or click on the OK button, then use Meth-od 2 - Review Process below to determine the variances.
Then use Method 1 - Settle Process or Method 3 - Force Process to settle the batch file.
Prior to accepting the settlement, you have the option to save the detail to a file or print a copy of the screen.
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To save the detail to a file, click on the Save As button.A dialog box displays for you to name the file, select the file type, and specify the location to save the file. Once the file is saved, continue with Step 7b.
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To print a copy of the screen, click on the Print button.Once the copy prints, continue with Step 7b.
7b Press <Enter> or click on the OK button on the Settle-ment Totals screen to continue. The Transaction History is backed up, the file is closed, the transaction detail is cleared, and the next sequential batch number is assigned at NDC. The following message displays:
SECTION 3
Method 2 - Review Process
The review process can be used to view and/or print a Settlement Totals Review from NDC. The review detail can be compared with the Transaction Totals Report and Transaction Detail Report to determine variances be-tween your batch file and the NDC batch file.
1 Print the Transaction Totals Report and Transaction Detail Report (refer to Section 4 - Reporting in this man-ual for instructions).
2 On the Settlement screen, click on the Review button on the toolbar. While the system communicates with NDC, a screen similar to the following displays:
When the review process is finished, a Settlement Totals Review screen similar to the following displays:
The system communicates with NDC, and the batch file detail on your system is compared with the batch file detail at NDC.
If the batch file detail agrees:
7a The Settlement Totals screen displays.
Press <Enter> or click on the Yes button to continue.
While the settlement process is taking place, a screen similar to the following will display:
Method 3 - Force Process
When the balance transaction totals do not match, an er-ror message (INV BAL/SETL) is returned. You should use Method 2 - Review Process to identify and correct any problems. If you cannot identify the problem, then use the force process to override the out-of-balance condi-tion.
To force the settlement of a batch file:
1 Click on the Force button on the toolbar on the Settle-ment screen. The following prompt will be displayed:
3 Compare your report detail with the Settlement Totals Review screen detail.
Note: The CC Purchases detail on the Review screen includes regular purchases and forced purchases.
Prior to closing the Settlement Totals Review screen, you have the option to save the detail to a file or print a copy of the screen.
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To save the detail to a file, click on the Save As button.A dialog box displays for you to name the file, select the file type, and specify the location to save the file. Once the file is saved, continue with Step 4.
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To print a copy of the screen, click on the Print button.Once the copy prints, continue with Step 4.
4 When you have finished the review process, click on the OK button on the Settlement Totals Review screen, then settle the batch file using Method 1 - Settle Process or Method 3 - Force Process.
Press <Enter> or click on the Yes button to continue.
While the system communicates with NDC, a screen similar to the following displays:
When the process is finished, a Force Settlement Totals screen similar to the following displays:
Prior to accepting the force settlement, you have the option to save the detail to a file or print a copy of the screen.
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To save the detail to a file, click on the Save As button.A dialog box displays for you to name the file, select the file type, and specify the location to save the file. Once the file is saved, continue with Step 2.
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To print a copy of the screen, click on the Print button.Once the copy prints, continue with Step 2.
2 Press <Enter> or click on the OK button.
3 The Transaction History is backed up and the follow-ing message displays:
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When the process is finished, the settlement detail dis-plays.