Weekly Checks Check Tenancies Ending and create new instructions
By checking this you can start re-advertising properties before they become vacant
Check Overdue Certificates Makes sure all your certificates are up to date
Carry Out Rent Chasing
Check what money is owed by tenants and quickly send rent chase texts and letters
Apply all Maintenance Invoices
Doing this once a week can keep better control of deductions
Doing the above once a week can save time when paying people and reduce the chance of accidentally double paying
Page | 188 Action Buttons, 15 Active Landlords List, 55 Active Tenants List, 55 Ad Hoc Letter, 40 Add a Certificate, 140 Add a Job, 136 Add a Property, 60
Add Appointment Allocations, 36 Add Facilities, 62
Add or Remove Tenants to Agreement, 68
Add Utilities to a Property, 61 Add Utilities to Instruction, 64 Adding an Appointment, 28 Adding Conditions to Instruction, 64 Adding Rooms to a Property, 60 Adding Tenants to agreement, 68 Advertising Let Agreed Properties.,
46
Advertising Signed Tenancies, 46 All People List, 55
Allocations, 36 Applicant Notes, 25 Applicant Source Types, 161 Applicant Status Types, 161 Applicants, 50
Applicants Matching Keywords, 53 Applicants Matching Property, 53 Appointment Types, 160 Areas, 56
Assigning Work Items, 18 Authorise Letters, 41
Auto Charging on service types, 158
Automatic Payment for Whole Tenancy (Default), 73 Bond/Deposit, 157
Book a Viewing with existing tenants, 35
Book Viewing, 31 Branch details, 155 Branches, 155 Brochure, 47
Carry out an Interim Inspection, 114
Certificate Responsibility, 141 Certificate Status Change, 142 Certificate Types, 160 Certificates, 140
Changing a fixed tenancy to periodic, 75
Changing a Key Bunch Number, 57 Checking Out / In Tenant Keys., 58 Checking Out Sets of Keys., 57 Clear Allocations, 37
Client Administrator Login, 192 Client Colleague Login, 183 Client Finance Login, 189 Client Manager Login, 186 Client Staff Login, 184 Client Suggestions, 9 Closing Inspection, 118 Closing the tenancy, 122 Compact View, 11 Company Settings, 151 Completed In Tray Tasks, 17 Confidential Notes, 61 Contractor Types, 160 Contractors, 134 Control Panel, 151 Create a Contractor, 134 Create a Landlord, 97
Create a Landlord Instruction, 63 Create a staff Member, 153
Create a Tenancy from an Instruction, 67
Create Applicant from Tenant, 52 Creating a Custom Letter
Template, 38
Creating a Custom letter using a template, 40
Creating a New Applicant, 31, 50 Creating the Custom Letter text, 39 Default Rent Payment Schedules,
73
Delete a Contractor, 136 Delete a Landlord, 108 Delete a Property, 62 Delete a Staff Member, 154 Delete an Instruction, 66, 88 Deleting reminders, 21 Deposit Registration, 63 Designating a Head Tenant, 89 Diary, 27
Editing Reminders, 22 E-Mail, 19
Email Rental List, 49
Email Tenancy Agreement, 71 Email to Tenancy, 19
End Date, 67
Ending a Periodic Tenancy, 75 Ending a Tenancy, 122 Ending a Tenancy early, 76 Energy Performance Certificate,
144
Facility Types, 159 First Recording of a Key
Number/Reference., 57 Forward Text Message, 24 Guaranteed Rent, 101 Head Tenant, 89 Help and Print Buttons, 15 Information Shown on the Rent
Book, 96
Instructions and Tenancies, 63 Interim Inspections, 114
Internet advertising and up-loaders, 156
Intray, 16
Inventories and Inspections, 111 Inventory Item Types, 159 Issuing a Section 21 at the start
of a Tenancy, 77 Job Sheets, 137 Jobs by Contractor, 139 Jobs by Property, 139 Keys, 56
Keywords, 53
Landlord Bank Details, 99 Landlord Management Fees, 65 Landlord Notes, 25
Landlord properties, 100 Landlord Quick View, 14 Landlord Statement, 109 Landlords, 55, 97 Let Agreed Properties, 46 Letter Writer, 38
Letters to Post, 42 Lettings, 56 Lettings Tools, 53
Linking a landlord to a property, 104
Login to LetMC.com, 10 Mail Merge Data, 55 Maintenance, 134 Maintenance Jobs, 136 Maintenance Preferences, 147 Manage All Certificates, 142
Manage All Jobs, 138 Manage All Keys., 59
Manage Appointment Allocations, 36
Manage Areas, 56
Manage Certificate by Property, 142
Manage Certificates by Property, 140
Manage Keys, 56
Manage Keys by Property, 56 Manage People Notes, 23 Manage Reminders, 21 Manage Text, 24 Management Report, 109 Managing Tenancy Notices, 74 Manual first collection and then
automatic, 73
Manual Payment for Whole Tenancy, 73
Marketing, 45
Marketing Statistics, 54 Meter Readings, 120 Modify a Property, 62 Modify a Staff Member, 153 Modify Applicant Card, 52 Modify Contractors Details, 135 Modify Instruction/Tenancy, 66 Modify Landlord Details, 103 Modify Tenants Details, 93 Multiple Landlord Property
Ownership, 103
Multiple Occupancy Tenancies With Head Tenant, 91 Multiple Occupancy Tenancies
Without Head Tenant, 90 Navigation of the Software, 11 New Applicant, 50
Non NRL Landlord, 98 Notify Applicants, 53 NRL Applies, 98
NRL Exemption Number, 98 Object Types, 157
Office, 16
Opening hours, 155 Opening InTray Tasks, 17 Opening Inventory, 111 Other help guides, 9 Payment schedule, 90 Payment Schedule, 70 People Notes, 23 Persons Appointments, 35 Post Bag, 38
Print Day Diary, 27
Print or Post Tenancy Agreement, 71
Printing, 45
Printing Job Sheets, 137 Properties to rent list, 45 Property Appointments, 35 Property Brochure, 47 Property Window display, 48 Public/Private status on landlord
contact telephone, 97 Quick Bar, 11
Recommended Daily Checks, 179 Recommended Tenant Contact
Details, 160
Recommended Weekly Checks, 180
Reminders, 21
Renew Existing Tenancy, 85 Rent Book (N.I.Only), 95 Rent Schedules, 157
Page | 189 Reply to Text, 24
Rescinding an issued Section 21, 77
Resending Letters, 44 Reset Staff Password, 154 Rules for Designating a Head
Tenant, 89 Sales Accounts, 152
Sample Closing Inspection Letters, 119
Sample Interim Inspection letters, 117
Sample Letters to Utilities, 121 Sample Opening Inventory Letters,
113
Section Tabs, 11
Self Assessment Tax Report, 110 Send Management Report, 109 Send Self Assessment Tax Report,
110
Set Next Action Date, 139 Set Tenancy Start, Fixed and End
Dates, 67
Set Up a reminder, 21 Set Up Property Owners., 104 Setting Interim Inspections, 65 Setting Management Fees, 100 Sign Tenancy, 72
SMS Text, 20 SMS to Tenancy., 20 SOAP Interface, 9
Software internet address:, 10 Software updates, 9
Staff, 153
Staff Job Details, 154 Staff Password, 154 Staff Signature, 154 Support and Help, 8
Supporting Documents to Send with the Tenancy Agreement., 71
Telephone numbers Shown on Rent Book, 96
Tenancies ending Report, 46 Tenancy Agreement Types, 158 Tenancy Cancel Types, 159 tenancy cannot be closed, 88 Tenancy Marketing Statistics, 54 Tenancy Quick View, 13 Tenancy Service Types, 157 Tenancy Special Requirements,
65, 159
Tenancy Specific Auto Charges, 66 Tenant Account Status Types, 161 Tenant Chase Methods, 161 Tenant Details, 92
Tenant Quick View, 13 Tenant statement, 94 Tenants, 92 Tenants List, 55 Tenants Notes, 25
Training Manuals to download from the website, 8
Upload a Staff Signature, 154 Upload an EPC Certificate, 145 Uploading Photos, 61
View a Landlord Statement, 109 View a Property, 62
View a Staff Member, 153 View All Notes (Notes, Letters
Texts and Emails), 23 View Allocations, 36 View Contractors Details, 135 View Diary, 27
View Landlord Details, 103 View Past Letters, 43
View Persons Appointments, 35 View Property Appointments, 35 View Tenancy Notes, 25 View Tenant Details, 92 View Tenant statement, 94 Website Help, 8
Window display, 48 Work Items, 16
Page | 190 Log In Levels