(proposed customized TOMRMS) - 2014-09-15
A ADMINISTRATION
A00 Administration – General A01 Associations and Organizations A02 Staff Committees and Meetings A03 Unassigned
A04 Conferences and Seminars A05 Consultants
A06 Unassigned
A07 Office Equipment and Furniture A08 Office Supplies and Services A09 Policies and Procedures A10 Records Management
A11 Records Storage and Disposal A12 Unassigned
A13 Travel and Accommodation A14 Uniforms and Clothing
A15 Vendors, Suppliers and Contractors A16 Intergovernmental Relations
A17 Information Access and Privacy/Accessibility of Records (F.O.I.) A18 Physical Security
A19 Unassigned
A20 Building Construction, Renovation and Property Maintenance A21 Facilities Bookings
A22 Department / Division Planning A23 Unassigned
A24 Unassigned
A25 Forms Management C COUNCIL AND BY-LAWS
C00 Council, Boards and Committees – General
C01 By-Laws
C02 By-Laws – Other Municipalities
C03 Council Agendas, Minutes and Resolutions C04 By-laws – Housing Corporations
C05 Department Records for Committee Agendas, Minutes and Resolutions C06 Committee and Housing Board Agendas, Minutes and Resolutions C07 Elections
C08 Corporate Planning C09 Unassigned
C10 Motions and Resolutions – Other Municipalities C11 Unassigned
C12 Appointments C13 Petitions
C14 Councillor Correspondence C15 Conflict of Interest
C16 Heritage/History Preservation D DEVELOPMENT AND PLANNING D00 Development and Planning – General D01 Demographics and Employment
D02 Economic Planning and Development (District of Muskoka) D03 Environmental Planning
D04 Residential Planning and Development
Section C - TOMRMS Samples
RECORDS CLASSIFICATION SYSTEM - 2014
(proposed customized TOMRMS) - 2014-09-15
D05 Unassigned
D06 Tourism Development D07 Condominium Plans
D08 Area Municipalities Official Plan Review D09 Area Municipalities Official Plan Amendments D10 Severances (Consents)
D11 Site Plan Control D12 Subdivision Plans D13 Part Lot Control
D14 Comprehensive Zoning By-laws
D15 Unassigned
D16 Propane Hazard Planning D17 Municipal Restructuring
D18 Unassigned
D19 Neighbouring Municipalities Planning Documents and Applications D20 Muskoka Official Plan Reviews and Amendments
D21 Unassigned
D22 Unassigned
D23 Planning Shared Services D24 Reference Plans
D25 Area Municipalities Building Permit Statistics D26 Economic Development (Area Municipalities) D27 Land Development (Area Files)
D28 Development Inquiries and Complaints D29 Heritage Areas
E ENVIRONMENTAL SERVICES E00 Environmental Services – General
E01 Ministry of Environment Certificates of Approval E02 Stormwater Management
E03 Unassigned
E04 Forest Health
E05 Environmental Monitoring E06 Utilities
E07 Municipal Holding Tank Applications
E08 Unassigned
E09 Unassigned
E10 Pits and Quarries
E11 Salt (Road) Contamination
E12 Unassigned
E13 Lake Water Quality Monitoring
E14 Water Sampling
E15 Chemical Sampling of Water
E16 Backflow Prevention and Cross Connection Control F FINANCE AND ACCOUNTING
F00 Finance and Accounting – General F01 Accounts Payable
F02 Accounts Receivable
F03 Audits/Year End Working Papers
F04 Banking
F05 Budgets and Estimates – Working Papers F06 Capital Assets
F07 Inventory
F08 Debt, Debentures, Bonds and Mortgages
Section C - TOMRMS Samples
RECORDS CLASSIFICATION SYSTEM - 2014
(proposed customized TOMRMS) - 2014-09-15 F09 Mandatory Connection (MC) Loan Administration
F10 Financial Statements and Reports and Final Budgets F11 Grants and Loans Incoming
F12 Investments
F13 Affordable Housing/Development Charge Deferral/Rebate Applications F14 Upload Files General and Recurring Journal Entry Backup
F15 General Ledgers and Journals
F16 Payroll
F17 Procurement Authorization
F18 Competitive Bid Documents: Invitations to Tender, Requests for Proposals, Requests for Quotations, Requests for Information, Expressions of Interest
F19 Receipts
F20 Reserve Funds
F21 Revenue Analysis
F22 Tax Policy and Levy Calculations
F23 Write-Offs
F24 Trust Funds
F25 Assessment Related Records
F26 Unassigned
F27 Local Improvements
F28 Home Ownership and Retrofit Loan F29 Corporate Taxation
F30 Grants and Loans Outgoing
F31 Working Notes for Financial Statements and Reports
H HUMAN RESOURCES
H00 Human Resources – General H01 Attendance and Scheduling H02 Benefits and Services H03 Employee Records H04 Health and Safety
H05 Human Resource Planning H06 Job Descriptions
H07 Labour Relations H08 Organization
H09 Salary Planning, Administration and Remuneration H10 Pension Records
H11 Recruitment
H12 Training and Development
H13 Employee Medical Records and Claims
H14 Employee Awards and Honours, Ceremonies and Events H15 Harassment and Violence
H16 Criminal Background Checks
H17 Employee Medical Records – Hazardous Materials I INFORMATION TECHNOLOGY
I00 Information Technology Services - General I01 Telecommunications Systems
I02 Information Systems and Applications
I03 Unassigned
I04 Systems Development
I05 Projects – Implementation / Post Implementation I06 Network Systems
I07 Computer Hardware I08 Data Centre
Section C - TOMRMS Samples
RECORDS CLASSIFICATION SYSTEM - 2014
(proposed customized TOMRMS) - 2014-09-15
I09 Unassigned
I10 Data Sharing Agreements (Administration)
I11 Unassigned
I12 Layers
I13 Unassigned
I14 GIS Services (User Groups)
I15 Unassigned
I16 Unassigned
I17 9-1-1
J JUSTICE
J00 Justice – General
J01 Certificates of Offence (Part 1) J02 Informations (Part 3)
J03 Control Lists J04 Court Dockets
J05 Transcripts and Records of Court Proceedings J06 Enforcement and Suspension
J07 Appeals – Provincial Offences and Transfers J08 Statistics
J09 Certificates of Conviction (Part 2) L LEGAL AFFAIRS
L00 Legal Affairs – General L01 Appeals and Hearings
L02 Unassigned
L03 Unassigned
L04 Contracts and Agreements – Under Seal L05 Insurance Appraisals
L06 Insurance Policies
L07 Land and Property Acquisition L08 Opinions and Briefs
L09 Precedents
L10 Federal Legislation L11 Provincial Legislation
L12 Registered and Discharged Liens and Charges/Mortgages L13 Prosecutions
L14 Contracts and Agreements – Simple L15 Prosecution Disclosure
L16 Corporate Interests / Intellectual Property
L17 Deeds
L18 Licences
L19 Litigation / Claims L20 Land and Property Sale L21 Legal Compliance
L22 Lease and Rental Agreements by the District L23 Lease and Rental Agreements for the District
M MEDIA, CUSTOMER AND PUBLIC RELATIONS M00 Media, Customer and Public Relations – General M01 Advertising
M02 Ceremonies and Events
M03 Charitable Campaigns / Fund Raising M04 Complaints, Commendations and Inquiries M05 News Clippings
Section C - TOMRMS Samples
RECORDS CLASSIFICATION SYSTEM - 2014
(proposed customized TOMRMS) - 2014-09-15 M06 Media Releases and Media Relations
M07 Internal and External Publications M08 Speeches and Presentations M09 Visual Identity and Insignia
M10 Unassigned
M11 Public Relations and Public Awareness Programs
M12 Unassigned
M13 Filming on District Properties/Roads
P PROTECTION AND ENFORCEMENT SERVICES P00 Protection and Enforcement Services – General P01 By-law Enforcement
P02 Business Continuity Planning
P03 Emergency Planning
P04 Hazardous Materials P05 Incident / Accident Reports
P06 Muskoka Emergency Response Plan and Program P07 Emergency Response Sub Plans - District
P08 Emergency Response Plans – Area Municipalities P09 Emergency Response Plans - Other Regions
P10 Unassigned
P11 Fire Regulatory Requirements
P12 Unassigned
P13 Unassigned
P14 Unassigned
P15 Community Protection Programs
P16 Unassigned
P17 Fire Protection Services and Fire First Response P18 Police Services
P19 Unassigned
P20 Ambulance Services
P21 Declared Emergencies
S SOCIAL AND HEALTH CARE SERVICES S00 Social and Health Care Services – General S01 Children’s Day Care Programs
S02 Elderly Assistance
S03 Long Term Care
S04 Social Assistance Programs S05 Ontario Works Case Records S06 Medical Case Records
S07 Children’s Services and Administration of District Child Care Programs S08 Public Health
S09 Community Engagement Improvement Projects S10 Children’s Day Care Client Records
S11 Children’s Services Case Records S12 Employment Services Case Records
S13 Social Housing
S14 Access for the Disabled and the Elderly S15 Social Services Agencies
S16 Homelessness
S17 Housing Tenant Files S18 Affordable Housing
Section C - TOMRMS Samples
RECORDS CLASSIFICATION SYSTEM - 2014
(proposed customized TOMRMS) - 2014-09-15
T TRANSPORTATION SERVICES T00 Transportation - General
T01 Roads – General
T02 Roads Design and Planning T03 Road Construction and Projects T04 Road Maintenance Projects T05 Signs and Traffic Signals T06 Public Transportation Services T07 Snowmobile Crossings
T08 Assumed Roads - General T09 Road and Lane Closures T10 Overload Annual Permits
T11 Parking
T12 Railway Crossings
T13 Bridges
T14 Illumination
T15 Locks
T16 All-Terrain Vehicles T17 Active Transportation T18 Muskoka Airport General
T19 Muskoka Airport Development Options T20 Muskoka Airport Property Files
T21 Muskoka Airport Tenant Files T22 Muskoka Airport Fuel Operations
T23 Muskoka Airport Safety Management System T24 Muskoka Airport - Operations
T25 Muskoka Airport Water System V VEHICLES AND MISC. EQUIPMENT V00 Vehicles and Misc. Equipment – General
V01 Fleet Management
V02 Equipment – Transportable and Mobile
V03 Unassigned
V04 Protective Equipment V05 Ancillary Equipment
V06 Unassigned
V07 Medical and Technical Equipment
W WATER, SEWER AND WASTE MANAGEMENT
W00 Unassigned
W01 Unassigned
W02 Unassigned
W03 Mandatory Connections W04 Lagoons - Operations W05 Lagoons - Projects
W06 Water Operations
W07 Sanitary Sewage Operations
W08 Water Projects
W09 Sanitary Sewer Projects
W10 Water and Sewer Administration W11 Water and Sewer Combined Projects W12 Waste Management Administration W13 Waste Management Operations W14 Waste Management Projects
Section C - TOMRMS Samples
Legend: ** = Subject to Archival Selection; E = Event; C = Current Fiscal Year;
P = Permanent; S = Superseded; O = Obsolete;