WR = ACASR Where:
4. Reporting Structure, Timeframes, and Requirements
June 17, 2021 Amendment 4 4-1
4. Reporting Structure, Timeframes, and
Requirements
FLNRORD—Provincial Logging Residue and Waste
Measurement Procedures Manual Reporting Structure,
Timeframes, and Requirements
June 17, 2021 Amendment 4 4-2
Reporting Structure
Waste assessments are reported in the Waste System using a reporting unit that is unique to a Forest District and the client number associated with a licence (or licences).
In the Waste System, reporting units are created for the following reporting options:
1. Cutblock option – used to report single waste assessment area populations.
2. Aggregate option – used to report waste assessment areas in a small population (aggregate) sample plan or in a large population sample plan.
Single Waste Assessment Area Population Reporting Units
Where the holder of an agreement uses the single waste assessment area option, each waste assessment area may be submitted:
1. In separate reporting units, or
2. In one reporting unit. Under this option, a new reporting unit must be created every calendar year.
Small Population (Aggregate) Reporting Units
Where the holder of an agreement uses the small population (aggregate) option, waste assessment areas form an aggregate reporting unit. Individual reporting units must be created for each sample plan.
Large Population Reporting Units
Where the holder of an agreement uses the large population option, individual reporting units must be created for each sample plan.
FLNRORD—Provincial Logging Residue and Waste
Measurement Procedures Manual Reporting Structure,
Timeframes, and Requirements
June 17, 2021 Amendment 4 4-3
Timeframes
The completion and submission of waste surveys are linked to the completion of harvesting activities and the seasonal ability to complete field measurements. Waste surveys cannot be completed when snow is present in sufficient quantities to prevent the accurate measurement and grading of waste pieces.
Submission Timelines
Survey data for waste assessment areas and the compilation of the waste survey results will be submitted as per the timelines below.
Table 4-1 Submission Timelines
Upon request Earliest of:
1. Section
FLNRORD—Provincial Logging Residue and Waste
Measurement Procedures Manual Reporting Structure,
Timeframes, and Requirements
June 17, 2021 Amendment 4 4-4
Waste surveys must be submitted to the District Manager using the earliest timeframe as laid out in section 4.2.1.1 or 4.2.1.2, depending on which occurs first.
In all cases, submissions must be completed prior to site treatments and hazard abatement requirements occurring.
When the access to a waste assessment area is restricted by snow, licensees may apply to the District Manager to extend the completion timeline by 30 days.
Survey reports submitted to the District Manager after November 15th may result in having invoices issued in the following year.
Submission Requirements for Waste Assessment Areas Requiring Site Treatments or Hazard Abatement
Waste assessment areas must be surveyed and submitted to the District Manager the earliest of:
1. A minimum of thirty (30) days prior to:
a. The commencement of any post-harvest site treatments that will alter the waste volumes or grades (i.e. stumping, burning, mounding), or
b. The reduction of the fuel hazard as required by the Wildfire Regulation section 12.1, or
2. No later than September 15.
a. Where a waste assessment area has a ready for survey date between August 15 and September 15, and site treatments or hazard abatement are to occur later in the fall, Licensees may apply to the District Manager to extend the completion timeline by 30 days.
Where a waste assessment area in an aggregate sample plan is planned for site treatments or hazard abatement, and the population is not ready to be submitted into the Waste System, the survey data in the form of the EFW file must be submitted to the District 30 days prior to any activities occurring.
In a large population, post-harvest treatments may commence at any time on completed waste assessment areas that have been included in a batch in HRC and are not selected to be surveyed.
Partial cutblock waste assessment areas may be submitted in order to complete waste assessment obligations prior to hazard abatement.
FLNRORD—Provincial Logging Residue and Waste
Measurement Procedures Manual Reporting Structure,
Timeframes, and Requirements
June 17, 2021 Amendment 4 4-5
Submission Requirements for Waste Assessment Areas Not Requiring Site Treatments or Hazard Abatement
Except as specified in section 4.2.1.1, waste assessment areas must be surveyed and submitted as outlined below.
Single Waste Assessment Area or Small Populations (Aggregate)
Where a waste assessment area within the population has a ready for survey date between:
1. January 1st and July 31st, the waste assessment must be submitted no later than September 15th of the same year, or
2. August 1st and December 31st, the waste assessment must be submitted no later than June 30th of the year following the ready for survey date.
In a small population (aggregate), the waste assessment area with the earliest ready for survey date is used to determine the submission timeframe as stated above.
Large Populations
Large populations must be submitted no later than one year, plus 30 days from the earliest ready for survey date in the population.
Submission of Waste Assessments Not Requiring a Field Survey
Waste assessment areas that will have the waste assessment volumes determined through alternate methods (i.e. cutblocks <2.0 ha in a large population) must be submitted no later than thirty (30) days after:
1. The ready for survey date when District Average rates are used, or
2. The data required for completion and compilation of the sample population to be used to generate the required information is available (i.e. compilation of the sample waste assessment area or population).
Overdue Waste Assessments and Reports
Where the holder of an agreement, other than an agreement entered into with the timber sales manager, does not complete the waste assessment and submit it to the District Manager as required under section 4.2, the District Manager may, in a notice given to the licensees, take actions to complete and submit a waste assessment for a block or blocks. The District Manager may require the holder to pay the costs incurred in carrying out the assessment.
Where the holder of an agreement entered into with the Timber Sales Manager that is required by that agreement to conduct a waste assessment, fails to conduct that waste assessment, the Timber Sales Manager may carry out the assessment, and in a notice given to the holder, may require the holder to pay the costs incurred by the Timber Sales Manager in carrying out the assessment.
FLNRORD—Provincial Logging Residue and Waste
Measurement Procedures Manual Reporting Structure,
Timeframes, and Requirements
June 17, 2021 Amendment 4 4-6
Reporting Requirements
Waste assessments must be surveyed and submitted to the Waste System and include the items outlined below:
1. Licensees must enter and submit the data into the Waste System for a waste assessment area as required in section 4.2.
2. A final survey map for each waste assessment area as required in Table 6-3 and area calculations must be included in the submission.
3. A document describing the post harvest condition of the waste assessment area (where applicable). This document will certify:
a. If the post harvest condition of the waste assessment area aligns with the initial appraisal submission, or
b. If the post harvest condition of the waste assessment area does not align with the initial appraisal submission, and
i. If a changed circumstance reappraisal has, or will be submitted, as per the Interior Appraisal Manual, and
ii. How leave trees, harvest areas, and reserve areas will be assessed in the waste survey.
4. If used, the following files must be uploaded into the Waste System:
a. The final version of the sample plan, b. The Aggregate Sample Plan,
c. The EFW file (for aggregate populations only), and d. The HRC file used for compilation.
Any files emailed to the District may be accepted at the District’s discretion.
5. If the person submitting the survey information into the Waste System is not a Registered Forest Professional, an endorsed cover letter from a Registered Forest Professional accepting responsibility for the submission information must be submitted. This letter must include the Registered Forest Professional’s designation and registration number.
6. The agreement between parties when a population contains waste assessment areas from different client codes.
HRC, EFW files, GPS shapefiles, PRP tables, traverse notes, and plot cards will be stored by the Licensee and made available to the Ministry upon request.
FLNRORD—Provincial Logging Residue and Waste
Measurement Procedures Manual Reporting Structure,
Timeframes, and Requirements
June 17, 2021 Amendment 4 4-7
Material Disposed of Prior to Waste Assessments
The procedures in this section do not supersede the requirement to complete a survey to the standard described in Chapter 8 of this manual.
If waste materials within any strata of a waste assessment area are disposed of prior to the completion and submission of a waste assessment as specified in section 4.2, the licensee must notify the Natural Resource District and submit waste volumes for the affected strata using the higher of:
1. The district or the licensee waste volume average experienced for the stratum type in the past year, or
2. The best information available to complete the assessment.
If the licensee does not account for this volume, the District Manager will bill the licensee and determine the volume for cut control purposes. The District Manager may bill the licensee for the administration and field costs incurred in preparing the estimates.
Cutblocks Less Than 2.0 ha Not Requiring Field Sampling
The waste volumes for cutblocks less than 2.0 hectares that do not require field sampling as per section 6.2.2 are reported:
1. In a large population, using the population average.
a. These waste assessment areas are not included in the sample plan as they are not eligible to be sampled, and
b. Are reported in the Waste System, not HRC.
2. In a cutting authority that does not require a silviculture prescription, or in an external road right of way, alternate waste data sources may be selected in the following order:
a. Closest waste assessment area owned by the licensee of the same benchmark, harvest system and stand type, or
b. Closest population average, or
c. District average volume/ha from the waste system and species and grade from HBS.
Note: all submissions using alternate waste data sources must be based on surveys completed on cutting authorities issued, or timber sales advertised, on or after April 1, 2019.
FLNRORD—Provincial Logging Residue and Waste
Measurement Procedures Manual Reporting Structure,
Timeframes, and Requirements
June 17, 2021 Amendment 4 4-8
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FLNRORD—Provincial Logging Residue and Waste
Measurement Procedures Manual Sample Populations and
Sampling Designs
June 17, 2021 Amendment 4 5-1