When an IC document is rejected from an IC partner, it is received in the current company's IC Inbox. If the document has no errors, it can be returned to the IC partner.
If the IC document contains errors, it must be canceled and then corrected using the standard functionality of correcting posted entries.
To return a rejected IC document that has been approved for processing, follow these steps:
1. On the Navigation Pane, click Departments, click Financial Management, click General Ledger, go to Intercompany Postings, and then select IC Inbox Transactions.
2. Select the IC transaction returned from the IC partner.
3. Click Actions, point to Functions, click Set Line Action, and then select Cancel.
4. Click Actions, point to Functions, and then select Complete Line Actions.
5. Click Yes to complete line actions.
6. Close the IC Outbox Transactions page.
7. In the Navigation Pane, click General Ledger, go to Intercompany Postings, and then click Handled IC Outbox Transactions.
8. Select the original posting of the rejected IC transaction.
9. Click Actions, point to Functions, and then select Re-create Outbox Transactions.
10. Click Yes to re-create the transaction.
11. Close the Handled IC Outbox Transactions page.
12. In the Navigation Pane, click General Ledger, go to Intercompany Postings, and then click Outbox Transactions.
13. Click the re-created IC transaction line.
14. Click Actions, point to Functions, click Set Line Action, and then select Send to IC Partner.
15. Click Actions, point to Functions, and then select Complete Line Actions.
16. Click Yes to complete line actions.
NOTE: The function of re-creating IC transactions is only used to re-create a previously sent, identical transaction
When a rejected IC document is incorrect, it must be canceled and removed from the IC Inbox.
To cancel a rejected IC document, follow these steps:
1. On the Navigation Pane, click Departments, click Financial Management, click General Ledger, go to Intercompany Postings, and then select IC Inbox Transactions.
2. Select the IC transaction returned from the IC partner.
3. Click Actions, point to Functions, click Set Line Action, and then select Cancel.
4. Click Actions, point to Functions, and then select Complete Line Actions.
5. Click Yes to complete line actions.
6. Close the IC Outbox Transactions page
After canceling the rejected IC transaction, correct the originating IC transaction using the standard functionality of correcting posted entries. Once corrected, a new IC transaction can be posted and then sent to the IC Partner.
Lab 2.10 - Cancel a Rejected IC Document
Scenario
In Lab 2.9, an IC document was rejected and sent back to CRONUS Consultancy Ltd. The accounts payable coordinator at CRONUS International Ltd. informed the accounts receivable administrator at CRONUS Consultancy Ltd. that the unit cost is 100.00, not 107.00.
As the accounts receivable administrator at CRONUS Consultancy Ltd., you cancel the IC transaction and ask Annie, the bookkeeper to post the credit memo for the original invoice. Annie confirms that the credit memo is posted and you post the new sales invoice to CRONUS International Ltd. using the following criteria:
• Sales invoice number 1003
• Accept any messages regarding overdue balance.
• Posting Date 01/15/09.
• G/L Account 6710, Consulting Fees - Dom.
• IC Partner Reference 8320, Consultant Services.
• 24 hours at the unit price of 100.00 per hour
Once the sales invoice is posted, send the IC transaction to the IC partner.
HINT: It is not necessary to set filters in the Complete IC Inbox Action batch job.
Challenge Yourself!
1. Cancel the IC transaction as specified in the scenario.
2. Create and post the new invoice using the criteria specified in the scenario.
3. Send the new IC transaction as specified in the scenario.
Need a Little Help?
1. Open the CRONUS Consultancy Ltd. company.
2. Open the IC Inbox Transactions page.
3. Cancel the IC transaction returned from the IC partner, posted 01/15/09.
4. Open the Sales Invoice.
5. Create and post the new invoice using the criteria specified in the scenario.
6. Open the IC Outbox Transactions page.
7. Send the IC transaction with the posting date of 01/15/09 to the IC partner.
Step by Step
1. Click the Microsoft Dynamics NAV Menu on the Command Bar.
2. Click Select Company, select CRONUS Consultancy Ltd., and click OK.
3. Click OK to the message regarding demonstration data.
4. In the Navigation Pane, click Departments, click Financial
Management, click General Ledger, go to Intercompany Postings and then select IC Inbox Transactions.
5. Select the IC transaction returned from the IC partner, posted 01/15/09.
6. Click Actions, point to Functions, click Set Line Action and then select Cancel.
7. Click Actions, point to Functions and the select Complete Line Actions.
8. In the Complete IC Inbox Action batch job, click OK.
9. In the Navigation Pane, click Receivables and then select Sales Invoices.
10. Click New.
11. In the No. field enter 1003.
12. In the Sell-to Customer No. field, enter IC1001.
13. Press TAB or ENTER.
14. Click Yes to the message stating there is an overdue balance.
15. In the Posting Date field, enter 01/15/09.
16. Click the lines.
17. In the Type field, click the drop-down list and select G/L Account.
18. In the No. field, enter 6710 and then press TAB or ENTER.
19. Ensure that the IC Partner Ref. Type is set to G/L Account.
20. In the IC Partner Reference field, enter 8320.
21. In the Quantity field, enter 24.
22. In the Unit of Measure Code field, click the drop-down list and select Hour.
23. In the Unit Price field, enter 100.00.
24. Click Post.
25. Click Yes to post the invoice.
26. In the Navigation Pane, click General Ledger, go to Intercompany Postings and then select IC Outbox Transactions.
27. Click the IC transaction with the posting date of 01/15/09.
28. Click Actions, point to Functions, click Set Line Action and then select Send to IC Partner.
29. Click Actions, point to Functions and then select Complete Line Actions.
30. Click Yes to complete line actions.