To reverse postings made in the general journal, use the Reverse Transaction function.
Reversing a transaction, in contrast to canceling a transaction, does not remove the entries from the FA ledger, but automatically creates the same entry with the opposite sign. Use this function with caution. To make sure that the program correctly calculates depreciation, we recommend that you use the Cancel Entries function for fixed asset entries.
To reverse a transaction posted from the general journal, follow these steps:
1. Open the relevant window (such as G/L registers or fixed asset ledger entries).
2. Select the entry that you want to reverse.
3. On the Actions FastTab, in the Functions group, click Reverse Transaction.
4. In the G/L Registers window, select the register that you want to reverse.
5. On the Actions FastTab, in the Functions group, click Reverse Register.
6. Change the description in the Description field if it is necessary.
7. On the Actions FastTab, in the Reversing group, click Reverse.
8. Click OK.
The program automatically creates the same entry with the opposite sign.
Lab 2.6: Cancel and Recalculate Depreciation
Cassie notices that the depreciation posted for the Lift of Furniture fixed asset for January 2014 has a missing posting description. Cassie decides to cancel the depreciation and post the depreciation again with the corrected information.
Note: Before you complete this lab, make sure that you completed the previous demonstration in this module where you posted depreciation for fixed asset FA000080 for January 2014 without a posting description.
Objectives
Cancel and recalculate depreciation.
Cancel and Recalculate Depreciation
Exercise Scenario
Cassie has to cancel the depreciation for fixed asset FA000080 for January 2014 by using the Cancel FA Ledger Entries batch job, recalculate the depreciation by running the Calculate Depreciation batch job, and then post the correct depreciation in the FA G/L journal.
In the corrected entry, change the document number to D2014010001 and add a posting description, "Depreciation January 2014."
Task 1: Cancel and Recalculate Depreciation High Level Steps
1. Open the fixed asset card for fixed asset FA000080 Lift for Furniture.
2. Open the FA Ledger Entries window from the fixed asset card.
3. Select the ledger entry with FA posting date 1/31/2014, and run the Cancel Entries function.
4. In the created journal entry, add a balancing line.
5. Post the canceled entries.
6. Review the FA error ledger entries.
7. Run the Calculate Depreciation batch job.
8. In the created journal entry, add a description and change the document number.
9. Post the correct depreciation in the FA G/L journal.
10. Review the corrected FA ledger entries.
Detailed Steps
1. Open the fixed asset card for fixed asset FA000080 Lift for Furniture.
a. In the navigation pane, click Departments > Financial Management > Fixed Assets > Fixed Assets.
b. Open the fixed asset card for fixed asset FA000080.
2. Open the FA Ledger Entries window from the fixed asset card.
a. On the Lines FastTab, click Depr. Book > Ledger Entries.
FIGURE 2.32: FA LEDGER ENTRIES FOR FA000080
3. Select the ledger entry with FA posting date 1/31/2014, and run the Cancel Entries function.
a. Select the line with the incorrect depreciation entry where the posting description is missing and the FA Posting Date field is set to 1/31/2014.
b. On the Home FastTab, click Cancel Entries.
c. In the Edit – Cancel FA Entries batch job request window, click OK to transfer the postings to the FA G/L journal.
d. When you receive the message “The ledger entries have been transferred to the journal.”, click OK.
a. In the navigation pane, click Departments > Financial Management > Fixed Assets > FA G/L Journals.
b. On the Home FastTab, click Insert FA Bal. Account No.
5. Post the canceled entries.
a. Click Post to post the canceled entries.
b. When you receive the message “Do you want to post the journal lines?”, click Yes.
c. When you receive the message “The journal lines were successfully posted.”, click OK.
6. Review the FA error ledger entries.
a. In the navigation pane, click Departments > Financial Management > Fixed Assets > Fixed Assets.
b. Open the fixed asset card number FA000080.
c. On the Lines FastTab, select the line with the COMPANY
depreciation book and then click Depr. Book > Ledger Entries.
d. The incorrect entry with posted depreciation for January 2014 is removed from the FA ledger entries.
e. Close the FA Ledger Entries window.
f. On the Lines FastTab, select the line with the COMPANY depreciation book and then click Depr. Book > Error Ledger Entries.
Error ledger entries now show the posted canceled entries.
FIGURE 2.33: FA ERROR LEDGER ENTRIES
7. Run the Calculate Depreciation batch job.
a. In the navigation pane, click Departments > Financial Management > Fixed Assets > Fixed Assets.
b. Open the fixed asset card for fixed asset FA000080.
c. On the Home FastTab, click Calculate Depreciation.
d. In the Calculate Depreciation batch job request window, make sure that the Depreciation Book field is set to COMPANY.
e. In the FA Posting Date field, type “1/31/2014”.
f. In the Posting Description field, type “Depreciation January 2014”.
g. Select the Insert Bal. Account check box.
h. Click OK to run the batch job.
8. In the created journal entry, add a description and change the document number.
a. In the navigation pane, click Departments > Financial Management > Fixed Assets > FA G/L Journals.
b. Make sure that the Description field is filled in with
Depreciation January 2014 on both depreciation and balancing lines.
9. Post the correct depreciation in the FA G/L journal.
a. Click Post to post the journal.
b. When you receive the message “Do you want to post the journal lines?”, click Yes.
c. When you receive the message “The journal lines were successfully posted.”, click OK.
10. Review the corrected FA ledger entries.
a. In the navigation pane, click Departments > Financial Management> Fixed Assets > Fixed Assets.
b. Open the fixed asset card number FA000080.
c. On the Lines FastTab, select the line with the COMPANY
depreciation book, and then click Depr. Book > Ledger Entries.
depreciation for January 2014 where a posting description is present. The error ledger is removed from the FA ledger entries.
FIGURE 2.34: FA LEDGER ENTRIES
Lab 2.7: Cancel Entries
Cassie looks through the FA ledger entries for fixed asset FA000020 and sees that the depreciation for November 2013 is posted two times. Cassie has to cancel one of the entries.
Note: Before you complete this lab, make sure that you completed the previous demonstration in this module where you posted depreciation for fixed asset FA000020 for November 2013 in the recurring journal.
Objectives
Cancel a ledger entry.