Roles and Responsibilities of Stakeholders

The environmental management requires the involvement of several stakeholders with different roles and responsibilities to ensure that adverse impacts are minimized during the implementation of the project. Stakeholders mainly involve the Project Management Unit (PMU), the agency in charge of environmental management under the PMU, the Environmental Supervision Engineers under the Construction Supervision Consultant (CSC) and the External Monitoring Consultant (EMC) as well as the Construction Contractor. The relations among stakeholders related to the environmental management of the project are shown in the figure bellowed:

Consulting firm: Vietnam Investment and Development Consultancy Co., Ltd. 156 Figure 6-2: Environmental Management System during the Construction

Roles and responsibilities of stakeholders in the environmental monitoring system are presented in table below:

Table 6-3: Roles and Responsibilities of Stakeholders in Environmental Monitoring System

No. Agency/Unit Responsibilities

1 SCDP - PMU The PMU will be in charge of monitoring and managing daily, including finding, signing the Contract on behalf of the DOT.

The PMU will be responsible for financing environmental activities during the construction and operation.

PMU will coordinate with local authorities; promote the participation of community during the project preparation and implementation. The PMU will be responsible for reporting the environmental management to the DONRE. To achieve effectiveness during the implementation, the PMU will arrange an environmental management system that is presented in the diagram in name of Environmental management system - PMU.

2 Environmental established internally in the PMU and led by a director and some non-specialized staff of various departments. This department will be responsible for monitoring the compliance with WB’s environmental safeguard policies in all stages, processed and all project items such as procurement, entering into construction contract, consultancy contract, reviewing reports, extraordinary field check, governing departments and solving incidents related

PMU

Consulting firm: Vietnam Investment and Development Consultancy Co., Ltd. 157

No. Agency/Unit Responsibilities

to environmental management. This department will advise the leader of the PMU about environmental issues to ensure that the project meets requirements of WB’s environmental safeguard policy.

3 Construction supervision consultant (CSC)

CSC will be responsible for monitoring and observing the construction activities and ensure the Contractor’s compliance with contractual requirements and EMP. CSC will mobilize fully qualified staff (such as Environment Engineer), specializing in environmental protection and construction project management for conducting responsibilities and monitoring the Contractor’s activities.

Term of reference for CSC will be designated in the Contract signed between CSC and PMU.

4 Contractor On the basis of the approved EMP, the Contractor will be responsible for preparing EMP for each construction site, submitting and receiving opinions from stakeholders, completing for approval and implementing. In addition, the construction activities will be granted with permits (traffic control and divergence, road excavation, labor safety, permit for yard of waste soil) in accordance with current regulations.

The Contractor will appoint Safe and Environment Officers (SEO) who will be responsible for monitoring the contractor’s compliance with requirements in EMP and environmental technical parameters.

Local authorities in charge of local administrative management shall be responsible for appointing officers to manage/monitor project’s activities, ensure absolute safety during the construction.

Local authorities will organize, promote democracy, and monitor residents through arranging the community monitoring staff, establishing the mechanism of monitoring and reporting of mitigation measures of environmental impacts, labor safety, environmental sanitation and related issues. Representatives of community and local authorities will be supported by consulting firms of the PMU.

6 Independent Environmental monitoring consultant (EMC)

EMC is professional and experienced in environmental management. To extent of the Contract, EMC will support the PMU in establishing and operating the environmental management system, recommending adjustments and capacity building for stakeholders during the implementation and

Consulting firm: Vietnam Investment and Development Consultancy Co., Ltd. 158

No. Agency/Unit Responsibilities

monitoring of the Contractor’s compliance with the environmental management during the construction and commission, periodic monitoring in the construction phase. EMC will be responsible for supporting the PMU in preparing the EMP monitoring reports to submit the DONRE for approval.

With knowledge and experience in environmental monitoring and auditing, implementation periodical monitoring in the process of construction.. EMC will provide professional, objective and independent instructions in environmental activities of the project. To minimize conflicts in rights, EMC will not be agency in charge of implementing EMP and independent of DOT, PMU, EMD or CSC.

7 Department of participate directly in consideration and handling related issues, minimize damages during the project implementation.

8 Department of Transport (DOT)

DOT, in coordination with DONRE, will regularly inspect the contractor’s activities in accordance with current regulations.

Especially, focusing on issues such as fence and signs, cleaning-up outside fence, road excavation, movement of vehicles, etc.

9 Danang City

Environmental Police Department

Coordinating with the relevant Departments to investigate, control and resolve serious environmental violations. Especially, handling serious violations, monitoring and finding out responsibilities of stakeholders and resolving serious environmental incidents

10 Utility companies (electricity, water supply, water drainage,

telecommunication)

Coordinate with PMU and construction contractors to move submerged pipelines, temporarily connect utility services at proposed locations to ensure the continuity of basic service provision to ensure daily life of local people.

Resolve related accidents (electric cable fire or explosion, water pipeline break-through)