AppsTwo_SAP_O2C_RP
Status Groups:
Status Group is a grouping of different kinds of status. A group can consist of any combination of general, delivery, billing, and pricing status.
Using status groups, you can determine which status messages appear when you process different documents. The status group also provides the link, during sales order processing, between the incompletion log (where the system prompts you to enter data in required fields) and the header and item status screens in the sales document.
The fields that appear in the incompletion log are defined for each sales document by an incompletion procedure, where you assign a status group to each field
Then, during sales order processing, if you omit to fill a required field, the system
o prompts you for the relevant information in the incompletion log
o records the status messages in the sales document, according the assigned status group
AppsTwo_SAP_O2C_RP
An incompletion proc inspects the object, such as a sales doc line item & inspects specific fields in order to see if data has been maintained in these fields. Should data not be maintained in these specific fields, the system is told how to respond, i.e., does it or does it not give a warning message & to what extent does it allow further processing of the doc?
The incompletion log cannot register what data is maintained in the specific field & compare it to the data that should be in the specific field.
One can create incompletion logs for the following:
• Sales Doc Header Data: VBAK
• Sales Doc Item Data: VBAP
• Sales Doc Schedule Line Data: VBEP
• Business Data: VBKD
• Customer Data: KNA1 (general data: CMD)
• Sales Area Data: KNVV
• Delivery Header Data: LIKP
• Delivery Item Data: LIPS
Incompletion Procedure – Configuration: The following steps are involved in configuring Incompletion procedure.
SPRO- IMG- SD- Basic Functions- Log of Incomplete Items:
• Define Status Group: OVA0
• Define Incompletion Procedures: OVA2
• Assign Incompletion Procedures: VUA2
AppsTwo_SAP_O2C_RP
Define Incompletion Procedure:
In the next step in incompletion procedure definition, we assign the fields to the procedure which should be checked for incompleteness as also if any warning message is to be issued if there are no data in the fields.
Assign Incompletion Procedures:
AppsTwo_SAP_O2C_RP
Define Status Groups:
In the status group we define which functions may be carried out by an incomplete sales and distribution document or items
Define Status Groups:
First, one needs to define the status groups. This status groups are eventually assigned to the specific field in the incompletion log. Thus, it is possible to specify in a sales doc that field A may be incomplete, but not hinder the doc from being processed further, while field B may be incomplete and be the cause of the same doc being blocked for further processing. The status groups will be assigned to field ‘status’
in ‘define incompletion proc.
The statuses group settings are:
Status Group
General Delivery Billing Doc Price Goods Movement Picking Packing
AppsTwo_SAP_O2C_RP
Define Incompletion Procedure: OVA2
By selecting Group A: Sales Header, Select Procedures, (& then click on display button), you can see incompletion procedures. Then select incompletion group line item & go to fields
Procedures Fields
Incompletion Group
Group Description
A Sales header
B Sales item
C Sales schedule line
D Partner
F Sales activity
G Delivery header
H Delivery item.
Error Group A
In Proc Description 10 Inquiry / quotation
11 Sales header
12 Outline agreements
• Note that incompletion proc are assigned to various sales doc types & sales doc item categories
• It is not possible to create your own error group such as a copy of Group A: sales header
• You can create a copy of the assigned procedures to the error, such as a copy of the standard procedure: 11- sales order.
• To create your own incompletion proc, select the change display button. Then go to new entries.
One can see the table names with assigned field name & description of that field.
Table Name Field Name Descp Screen Status Warning
VBKD BSTKD P.O. No KDES 02 Flag on the Box
The assigned screen “KBES” is the screen that the system takes the user through in order to complete the missing data. Assigned to the P.O. No is an indicator saying the system must display a warning message in the sales order at the time that the system checks to see if the data is maintained for the purpose of incompletion log. Should no warning indicator, be assigned the system will merely indicate the sales doc is incomplete & offer an option.
Assign Incompletion Procedure to Sales Doc Types: VUA2
One can assign the procedure to each object that resembles an incompletion error group, such as Group A: sales header. You can assign the proc for e.g. IL to OR (sales doc type)
Sales Doc Type Procedure Incompletion Message
OR IL Flag It on
Should one not require the pop up box, but merely allow the doc to be automatically saved, even though it will still be blocked for further processing, if incomplete. One can select the indicator
“incompletion message”. If you mark this field & then try to save a sales doc in which info is missing, the system advises you that the doc is incomplete.
• For certain types of documents like rush orders, complaints; you can leave this field blank.
AppsTwo_SAP_O2C_RP
23. SHIPPING
Functions supported by the R/3 System in shipping processing include:
Monitoring of deadlines for reference documents due for shipping (for example, customer orders and purchase orders)
Creating and processing outbound deliveries Monitoring goods availability
Monitoring capacity situation in the warehouse
Support for picking (with link to the Warehouse Management System) Packing the delivery
Printing and transmitting shipping documents Processing goods issue
Controlling through overviews of: - deliveries currently in process - Activities still to be performed
- Possible bottlenecks
AppsTwo_SAP_O2C_RP
A shipping point is an independent organizational unit at a fixed location that processes and monitors outbound deliveries as well as goods issue. The shipping point is directly under the client level.
An outbound delivery is processed from a single shipping point.
The responsible shipping point is determined in the order at item level.
A shipping point can process the outbound deliveries of several plants. This is only useful if the plants are located in the same general vicinity.
Several shipping points can be assigned to one plant. They may, however, have different loading equipment or different processing times.
The allowed combinations of shipping point and plant are defined in the Customizing application of the enterprise structure.