1.1.5.2.1.2 Collaborative Liability
1.1.5.5 SAP for Media
1.1.5.5.1 Media, Provider Contract
As of SAP enhancement package 8 for SAP ERP 6.0, SP01, you can use the provider contract in SAP Convergent Invoicing in the SAP for Media area.
Technical Details
Technical Name of Product Feature MED_INV_PP_1
Product Feature Is New
Country Dependency Valid for all countries Software Component Version IS-M 6.18
Application Component IS-M ( Contract Accounts Receivable and Payable ) Available As Of SAP Enhancement Package 8 for SAP ERP 6.0, SP 01 Required Business Function MED_INV_PP
Activities
You make the system settings for provider contracts in Customizing for Contract Accounts Receivable and Payable under Basic Functions Provider Contract in the following activities:
Activate Provider Contract
In this step you activate the usage of provider contracts.
If you are already using a different contract object and are therefore activating the provider contract as a second contract, the system uses subapplication P for the provider contract. In this case, activate subapplication P under Basic Functions Activate Subapplication .
Derivation of Standard Account Assignment
You record specifications here for deriving the account assignments required.
Define Number Range
You must maintain number ranges here to ensure that replication of provider contracts is successful. You require number range 01 with internal number assignment and number range 02 with external number assignment.
Check that the number ranges have been synchronized with those used in SAP CRM.
Enter Field Attributes per Activity
You define here according to the activity which fields in the master record maintenance require an entry, are ready for input, are displayed or hidden.
Specify Authorization Types
You define new authorization types here, which are to be controlled using a maintenance authorization.
Define Field Groups for Authorization Check
You can define whether the authorizations are checked for every field group in the provider contract.
Define Counters on Provider Contract Items
Record the types of ID you want to use in Customizing for Contract Accounts Receivable and Payable under Basic Functions Provider Contract Define the Type of ID . You also specify what types are relevant when searching for partner agreements or prepaid accounts.
Define Counter on Provider Contract
In Customizing for Contract Accounts Receivable and Payable under Basic Functions Provider Contract Counter on Provider Contract Record the counters you require for display in the ERP system
Counters from the rating and charging system and their assignment to counters in the ERP system Counter groups for restricting the display
Define Product Storage Control
Record the product storage you want to use in Customizing for Contract Accounts Receivable and Payable under Basic Functions Provider Contract Make Central Settings for Products .
You make the settings for the Common Object Layer Framework in Customizing for Contract Accounts Receivable and Payable under Integration Convergent Charging Set Up Replication of Provider Contracts .
More Information
Provider Contract
Media: Master Data Objects Provider Contract, Product Media, Billing in Contract Accounts Payable and Receivable 1
1.1.5.5.2 Media: Master Data Objects Provider Contract, Product
You can use the new master data objects Media, Provider Contract and product in an integrated scenario with SAP Customer Relationship Management (SAP CRM), Contract Accounts Receivable and Payable in SAP ERP, and SAP Convergent Charging (SAP CC). In the individual components, the product and provider contract are used as follows:
SAP Customer Relationship Management (SAP CRM)
In the CRM system, you configure and manage your products. You also manage customer and contract data. You transfer the parts of this data needed in conjunction with SAP Convergent Invoicing to the affected systems.
SAP Convergent Charging (SAP CC)
SAP Convergent Charging generates billable items for the services used and transfers them for subsequent processing to billing in Contract Accounts Receivable and Payable in the ERP system. The basis for the creation of billable items are sets of rules stored in SAP CC for pricing and account determination in combination with customer data, contract data and product data that was replicated from SAP CRM. The billable items contain the price that is due for the use of the service, and information about the account to which the receivables or payables are to be posted.
SAP ERP
Billing in Contract Accounts Receivable and Payable accepts the billable items from SAP Convergent Charging. It creates invoices and credit memos from them, posts the corresponding receivables or payables, and manages them until they are paid.
The following describes the processes in billing in Contract Accounts Receivable and Payable. Reference is made to SAP CRM and SAP CC only where it is necessary for creating a clear picture of the processes.
Overview
In the case of integrated use of Contract Accounts Receivable and Payable, SAP CC and SAP CRM, SAP CRM is the leading system as regards master data. That means that you enter and change provider contracts and products in SAP CRM and then replicate these to SAP ERP and SAP CC. SAP ERP keeps only the information for the provider contract and product that you need directly for the business transactions that take place in SAP ERP.
In SAP ERP you normally just display provider contracts and products. Change transactions are available for exceptional cases. However, these changes are purely local and are not distributed to the connected systems. During the next replication of master data from SAP CRM, the system overwrites any manual changes.
Provider Contract
A provider contract relates to one business partner. Each contract item relates to a contract account and/or a prepaid account.
The following data is saved in the provider contract header:
Number of the business partner who signed the provider contract.
Contract start and contract end
Authorization group and company code for authorization checks
The header of every provider contract references the contract items that contain the following data:
Contract account and/or prepaid account
Number of the product to which the provider contract refers.
Standard account assignment used for the billable item, such as company code, business area, standard division, profit center and segment.
You can display (transaction FP_VT3) and change (transaction FP_VT2) provider contracts from the SAP menu under Master Data For Integration with Rating and Charging Provider Contract . You can change provider contracts in Contract Accounts Receivable and Payable, but should only do so in justified exceptional cases, for example if errors occur when replicating the data from the CRM system, but current data is urgently required in Contract Accounts Receivable and Payable.
When the billable item is generated in SAP CC, the system determines which contract account, business partner and provider contract (specifically which contract item) are affected. This information is found in the billable item and is transferred to SAP ERP.
Product
The product information in Contract Accounts Receivable and Payable consists of the following parts:
Language-dependent texts Sales-area-dependent data
You can display products from the SAP menu under Master Data For Integration with Rating and Charging Product . You can change products (transaction FPPRD2) in Contract Accounts Receivable and Payable or create them (transaction FPPRD1), but this should be limited to exceptional cases (for example, to temporarily correct errors during replication).
During the replication of products from SAP CRM, Contract Accounts Receivable and Payable stores the sending system and the product type as part of the product. The information is used to ensure that when products are transferred, an existing product in Contract Accounts Receivable and Payable is not overwritten by a product with the same name or another product type. If you create a new product in Contract Accounts Receivable and Payable, or set the technical settings (logical system and product type) to their initial values, the system overwrites the changed data with the currently valid values during the next replication from the CRM system.
Common Object Layer Framework (COL Framework)
The Common Object Layer Framework (COL Framework) is available for integration and data distribution for the provider contract in SAP ERP and SAP CC.
The COL Framework is not restricted to the provider contract here, but can be extended to additional replication objects by making program enhancements and additional settings in Customizing.
You can use the authorization object X_COL_OBJ to perform general authorization checks in the COL Framework.
The Business Object Layer (BOL) model (BOL component ISXCTR), which has been integrated in the COL Framework, is also available for the provider contract. This means that specific Web services can be generated for the provider contract on the basis of the BOL Web service framework.
Technical Details
Technical Name of Product Feature MED_INV_PP_2_PF1
Product Feature Is New
Country Dependency Valid for all countries Software Component Version IS-M 618
Application Component IS-M-CA ( Contract Accounts Receivable and Payable Convergent Invoicing ) Available As Of SAP Enhancement Package 8 for SAP ERP 6.0, SP 01
Required Business Function MED_INV_PP_1
Activities
You make the system settings for provider contracts in Customizing for Contract Accounts Receivable and Payable under Basic Functions Provider Contract in the following activities:
Activate Provider Contract
In this step you activate the usage of provider contracts.
If you are already using a different contract object and are therefore activating the provider contract as a second contract, the system uses subapplication P for the provider contract. In this case, activate subapplication P under Basic Functions Activate Subapplication .
Derivation of Standard Account Assignment
You record specifications here for deriving the account assignments required.
Define Number Range
You must maintain number ranges here to ensure that replication of provider contracts is successful. You require number range 01 with internal number assignment and number range 02 with external number assignment.
Check that the number ranges have been synchronized with those used in SAP CRM.
Enter Field Attributes per Activity
You define here according to the activity which fields in the master record maintenance require an entry, are ready for input, are displayed or hidden.
Specify Authorization Types
You define new authorization types here, which are to be controlled using a maintenance authorization.
Define Field Groups for Authorization Check
You can define whether the authorizations are checked for every field group in the provider contract.
You make the settings for theCommon Object Layer Framework in Customizing for Contract Accounts Receivable and Payable under Integration Convergent Charging Set Up Replication of Provider Contracts .
1.1.5.5.3 Integration with Revenue Accounting
You can integrate SAP Convergent Invoicing with Revenue Accounting if you:
Use provider contracts
Use the SAP ERP add-on SAP Revenue Accounting and Reporting
If you have integrated SAP Customer Relationship Management (SAP CRM), SAP Convergent Invoicing (in SAP ERP) and SAP Convergent Charging (SAP CC) in the Offer-to-Cash end-to-end process, the integration with Revenue Accounting takes place solely by means of the ERP system. The ERP system transfers all necessary data to Revenue Accounting.
Technical Details
Technical Name of Product Feature FICA_REVENUE_ACCOUNTING_INTEGR
Product Feature Is New
Country Dependency Valid for all countries Software Component Version FI-CA 617 Application Component FI-CA-IN (Integration)
Available As Of SAP enhancement package 7 (SP09) for SAP ERP 6.0 Required Business Functions None
Additional Details
In Revenue Accounting, data is updated using revenue accounting items. The following types of revenue accounting items exist in Revenue Accounting:
Order items Fulfilment items Invoice items
SAP Convergent Invoicing generates:
Order items from provider contract maintenance, and from one-off charges that are transferred to the system as billable items Fulfillment items during the transfer of billable items to rated consumption
The interface component Integration with Revenue Accounting (REVENUE_ACC) provides the fields in the interface for transferring billable items that you use for transferring data that is needed for Revenue Accounting to billing and invoicing.
Invoice items from invoicing
You control the type of revenue accounting items the system creates using the service types assigned to provider contract items and billable items.
Creation of Order Items from the Provider Contract
If the system is configured for it, the ERP system generates order items (for Revenue Accounting) for contract items, when you create and change provider contracts.
For each contract item affected by a change, the system generates at least one order item for Revenue Accounting. Each order item consists of a main item and dependent conditions. The conditions consist of a condition for the total transaction price, and, if a standalone selling price is entered in the item, a condition for the total standalone selling price. The system determines the values for the service type for recurring charges, as well as the condition types, from Customizing.
For each service type of a contract item, the ERP system generates a separate revenue accounting item, consisting of a main item and a condition (if the system is configured for this). The system determines the condition type from Customizing.
There could be additional service types entered on the contract item. These service types reflect the consumption affecting the contract item, without an amount or quantity being entered. The system, therefore, identifies the main item as an estimated quantity, and does not show an amount in the condition. In
SAP Revenue Accounting and Reporting , you can use a BRFplus function to add the quantity and amount.
If you create or change contracts, the system processes event 8205 before saving the revenue accounting items. You can use this event to enrich the items with additional information.
Example
You can use event 8205 to change customer fields or other allowed fields in main items. Or you can use it to adjust existing conditions or to add new conditions.
Note
When you change amount fields or add conditions, the system marks the revenue accounting items to reflect this.
If you change a provider contract in SAP CRM, you can enter a change reason. The system updates this change reason in the provider contract item in the ERP system and it is copied to the revenue accounting item. You can use this entry in reporting in Revenue Accounting.
Example
In the case of a contract renewal, you create a new revenue accounting contract in Revenue Accounting for the new performance obligations to be created.
You do this based on the change reason.
Creating Order Items from Billable Items for One-Off Charges
When billable items for one-off charges are transferred, the system generates order items for Revenue Accounting.
The system uses the service type you assign to billable items to determine if a billable item is a one-off charge that is relevant for Revenue Accounting.
In posting area 8172, you define the derivation of the service type for one-off charges reported from SAP CRM.
Creating Fulfillment Items
When billable items for rated consumption are transferred, the system generates fulfillment items for Revenue Accounting.
The system determines if a billable item leads to the creation of a fulfillment item based on the service type that you assign to the billable item using posting area 8122.
The treatment of fulfillment items is different from all of the other types of revenue accounting items mentioned here. The system does not create fulfillment items individually for each billable item. Instead it creates a fulfillment item for an aggregate of billable items, in order to reduce the volume of data transferred to Revenue Accounting.
Creation of Invoice Items
If your system is configured for it, invoicing generates revenue accounting items for line items that are relevant for Revenue Accounting. These revenue accounting items are used for reporting invoicing results to Revenue Accounting.
You specify by how you configure the service type assigned to the invoicing document item, if the invoicing document item is relevant for creating invoice items for Revenue Accounting.
Transferring Data to Revenue Accounting
You use a mass activity to forward the revenue accounting items created by SAP Convergent Invoicing to Revenue Accounting. On the SAP Easy Access screen, choose Periodic Processing Forward Postings Execution Revenue Accounting Transfer (transaction FP_RAI_TRANSF).
You can use the following as selection criteria:
Source Document Item Type
You can enter one or more source document item types: order item (contract item), order item (one-off charges), fulfillment item, invoice item.
Company Code
You can select data from several company codes.
Business Partner
You can select several business partners.
Selection To
You can restrict the data selected to a specific time period.
The mass activity creates revenue accounting items in the following order:
Order items from provider contracts
During the generation, the system uses the time stamp to check if an older version of the revenue accounting item exists that was not yet transferred. If there is an older version, the system takes only the newest version into account.
Order items from one-off charges Fulfilment items
To reduce the volume of data transferred to Revenue Accounting, the system aggregates billable items into fulfillment items during a preliminary step.
In the standard system, the mass activity aggregates the billable items into fulfillment items and forwards the fulfillment items in one step. However, you can change this by choosing a different processing level. Then the mass activity aggregates billable items into fulfillment items in one run, and transfers the data to Revenue Accounting in a later run.
Invoice items
The revenue accounting items forwarded to Revenue Accounting receive the date and time they were sent.
Reconciliation of Data
You can display and analyze revenue accounting items in Contract Accounts Receivable and Payable. On the SAP Easy Access screen, choose Periodic Processing Forward Postings Reconciliation Display Revenue Accounting Items (transaction FP_RAI_MON).
In Revenue Accounting, you can find discrepancies between the data sent and the the data stored in Revenue Accounting in transaction FARR_CHECK_CONS, which checks data consistency.
Archiving
The system makes use of the new table of service types for the provider contract (DFKK_VT_ST) when archiving provider contracts (archiving object FI_MKKCAVT). See Archiving of Provider Contracts (FI_MKKCAVT)).