MAXIMUM TIME FRAME (MTF)
All full-time and part-time students must meet all other required eligibility requirements while enrolled at Anthem. To maintain SAP, students must complete the total credit hours of their program within 150% of the normal duration of the program.
EXTENDED ENROLLMENT STATUS
Students not achieving the minimum standards of Satisfactory Academic Progress, or who fail to meet the minimum standards at the end of the probationary period, may be dismissed from Anthem, unless the student wishes to continue without being eligible for Federal Financial Aid. However, students may request Extended Enrollment Status for one quarter to attempt to regain eligibility for Federal Financial Aid. Students on Extended Enrollment Status will be charged the appropriate tuition and fees, but will not be eligible for any Federal Financial Aid, and will be required to pay cash for all tuition and fees at the beginning of the module. While on Extended Enrollment Status, students should strive to improve their academic performance and meet the SAP requirements. The Extended Enrollment Status term counts towards the Maximum Time Frame to complete the program. The student and Anthem’s Education Department must agree upon the conditions for Extended Enrollment Status in writing.
ACADEMIC PROBATION / WARNING
Academic probation occurs when a student is not making satisfactory academic progress at one of the measurement points established in our SAP policy. Students may be required to retake coursed they failed or upgrade skills that lowered their GPA or completion percentage until they have met the standards of Satisfactory Academic Progress. When a student is placed on Academic Probation they must meet with the Director of Education, who will evaluate the student's ability and desire to achieve Satisfactory Academic Progress. Students will receive an academic improvement plan to follow while on Academic Probation.
Students can be removed from Academic Probation one module after they are found to be in compliance with the standards of Satisfactory Academic Progress. Students may remain on Academic Probation as long as the student is successfully following an established academic plan and Anthem has determined that the student can meet the SAP required for graduation within the Maximum Time Frame of their program. If students cannot improve their GPA while on Academic Probation, they will be dismissed from Anthem. Students may appeal probation or withdrawal. This will allow students to explain any mitigating or special
circumstances that contributed to their SAP probation. The student must petition Anthem in writing, outlining the reasons for not being able to maintain SAP. The petition must also include the steps that will be taken by the student to improve their academic standing with Anthem. The letter must be addressed and delivered to the Director of Education. All petitions will be reviewed by Anthem committee and responded to in writing within thirty days.
If an appeal for exceeding the Maximum Time Frame is approved the student will not be eligible for Federal Student Aid for the remainder of that program.
The Director of Education may determine that a student is in jeopardy of falling below SAP and may place that student on Academic Warning. A meeting will be held with the Director of Education and the student to determine the cause and potential remedies to help the student maintain SAP.
satisfactory academic progress
, continuedGRADING SCALE AND THE EFFECT OF GRADES ON SAP
Grades that carry quality points are calculated in a student’s Grade Point Average (GPA) and Cumulative Grade Point Average (CGPA). Grades that are included in credits attempted and/or credits earned are calculated in a student’s Incremental Completion Rate (ICR).
A ^ may be used for scheduled courses that are not attempted or attended.
Prior grade information:
• D grade was used at Anthem College Phoenix for a 60 – 69%. It carried 1.0 quality points but was not considered passing in con-centration courses.
• E grade was used for transfer credits.
• L grade was used for students who left a course to take a Leave of Absence. It counted as credits attempted but did not carry quality points.
• P – P/F, F – P/F, W – P/F, N – P/F grades were used for Pass/Fail courses to indicate a Pass, Fail, Withdrawal, or Not Attempted, respectively.
Course Repeats
A student who receives a letter grade lower than a C in a concentration course or lower than a D in a general education or core course must successfully retake the course to meet graduation requirements. A student may repeat the same course a maximum of 2 times.
A student who unsuccessfully attempts the same course 3 times is dismissed from the school. In addition, a student who
unsuccessfully attempts 3 consecutive courses is dismissed from school.
Failed grades (D or F in a concentration course or an F in a general education or core course) negatively impact a student’s completion rate (ICR) and cumulative grade point average (CGPA) in accordance with the Grading Scale and Effect of Grades on SAP.
When a failed course is successfully retaken, the original grade is changed to an FR. The FR grade counts as credits attempted and negatively impacts a student’s completion rate (ICR) but does not affect the CGPA.
Students will be charged for each course repeat on a prorated basis in accordance with the tuition and fees outlined in the enrollment agreement.
Withdrawals
The W grade is given when a student stops attending or withdraws from a course for any reason after they are officially confirmed in their registered course, typically beyond three (3) days after the course is started.
The W grade is counted as credits attempted but do not carry any quality points. It is included in the calculation of ICR and MAT but not included in the calculation of CGPA.
satisfactory academic progress
, continuedIncompletes
The I grade can be given for an externship or practicum course only. The I grade is only to be given if a student is unable to continue at a site for reasons that can be remedied (e.g. site cannot maintain an extern, student goes on an Leave of Absence (LOA), or student has to be pulled from site for issues that can be corrected).
The I grade is not counted as credits attempted or credits earned and does not carry any quality points. It is not included in the calculation of ICR, MAT, or CGPA.
The I grade is changed to a W grade if the student does not fulfill the conditions of the Incomplete within 30 calendar days (not counting approved school holidays). On a case-by-case basis, if mitigating circumstances exist, the Director of Education and Executive Director may approve additional 30 day extensions to allow the student to return and complete the externship or practicum course.
Pass
The P grade is given for satisfactory work in courses of which the final grade is designated as Pass or Fail.
The P grade is counted as credits attempted and credits earned but does not carry any quality points. It is included in the calculation of ICR and MAT but not included in the calculation of CGPA.
Transfer Credits
Transfer credits granted in accordance with our Transfer Credit Policy as detailed in the Credit for Prior Education section of the catalog count toward meeting overall program credit
requirements.
Approved transfer credits are given a grade of TR.
The TR grade is counted as credits attempted and credits earned but does not carry any quality points. It is included in the calculation of ICR and MAT but not included in the calculation of CGPA.
Not Attempted
When a student drops a class within the first three (3) calendar*
days of the registered course, the student is assigned a grade of N for the course.
The N grade is not counted as credits attempted or credits earned and does not carry any quality points. It is not included in the calculation of ICR, MAT, or CGPA.
*three (3) scheduled class days for externship courses.
Audit
The AU grade is given for courses audited in accordance with the Audit Course Policy section of the catalog.
The AU grade is not calculated as credits attempted or credits earned and does not carry any quality points. It is not included in the calculation of ICR, MAT, or CGPA.
CLARIFICATION OF OTHER RELATED TOPICS Program Transfers
If a student changes programs or enrolls into a new program, only those courses that apply to the new program in accordance with the Credit for Prior Education section of the catalog will be counted in calculating the number of credits attempted and in calculating the CGPA. Any unsuccessful attempts at applicable courses will also be counted in the calculation.
A student must be making satisfactory academic progress in order to be eligible to transfer programs. See the Program Transfer Policy for additional information on program transfers.
School to School Transfers
A student must be making satisfactory academic progress in order to be eligible to transfer from one AE school to another AE school. A student who has been academically dismissed and wishes to transfer to another AE school must appeal the dismissal at the originating school and receive reinstatement prior to the transfer.
Leave of Absence
A Leave of Absence is not included in the calculation of MAT since no credits are attempted during that time. However, if a student begins a Leave of Absence beyond three (3) days after the start of a class, the student will receive a W grade for that class.
The W is included in credits attempted for the purposes of calculating the ICR and MAT.
Grade Corrections
After any grade correction is made or a failed course is retaken, a SAP evaluation will be completed to determine whether the student’s status at the most recent evaluation point requires correction.
satisfactory academic progress
, continuedMAKE-UP GRADED ASSESSMENTS (TESTS, EXAMS, AND QUIZZES)
Students are permitted to make up one (1) assessment per course within two (2) days of return to class. The student will have ten (10) points deducted from the earned assessment score. If a student does not make up the assessment within the two (2) days he will receive a zero (0) for the assessment.
It is the responsibility of the student to make arrangements for the make-up assessment. Arrangement for the make-up should be coordinated with the Faculty, Team Lead, or Director of Education.
There will be no make-up of final exams for courses except under extreme extenuating circumstances. Permission to make up a final examination must be obtained from the Team Lead or Director of Education.
If a student arrives late for class, and an assessment is still in progress, the student may take the assessment without penalty.
However, if a student is present on assessment day and doesn’t take the assessment, the student receives a zero (0).
Permission to take an assessment in advance must have the approval of the Team Lead or the Director of Education and may only be granted in situations where there are extenuating circumstances.
MAKE-UP ASSIGNMENTS
If a student misses an assignment due to absences or tardiness the assignment will have ten (10) points deducted from the score.
If a student does not make-up the assignment within two (2) days of his return to class, the student will receive a zero (0) for the assignment.
If the assignment is worth 10 points or less the student receives a zero, but not a negative score.
If a student is present on the day an assignment is due and fails to turn in an assignment, he receives a zero (0).
Technology Programs ONLY: all labs must be turned in no later than two (2) days before the final exam.
Permission to make up any additional assignments may be granted by the Team Lead or Director of Education in situations where there are extenuating circumstances
THE ROLE OF THE FINANCIAL AID DEPARTMENT The Financial Aid Department confirms the academic progress of students before any disbursement is made. This is to ensure that only those students who are making Satisfactory Academic Progress (SAP), as defined by the policies, are considered to be in good standing and eligible to receive Federal Financial Aid.