Click Scan Mode on the ribbon of the Registered SharePoint Sites interface to access the Scan Mode interface. To scan the SharePoint Online site collections, OneDrive for Business, or SharePoint on-premises site collections, complete the following steps:
1. Click Scan on the ribbon, or click the Scan link. A pop-up window appears.
2. Enter the Office 365 account information that will be used to scan all of the site collections in SharePoint Online and OneDrive for Business, or the SharePoint on-premises account
information that will be used to scan all of the site collections in the specified Web application.
Use an existing Office 365 account profile – Use an existing Office 365 account profile to scan the site collections or OneDrive for Business. This radio button is selected by default if there is an existing Office 365 account.
o Office 365 Account Profile – Select an existing Office 365 account profile from the drop-down list.
*Note: If selecting a Global Administrator account and this account is not a site collection administrator, DocAve automatically adds this account to the
Administrators groups of the site collection or OneDrive for Business.
o Scan Scope – Select to scan SharePoint Online site collections or scan OneDrive for Business.
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85 Enter new Office 365 account information – Configure the Office 365 account that will be used to scan the site collections or OneDrive for Business. This radio button is selected by default if there is no existing Office 365 account.
o Office 365 User ID – Enter the ID of the user that will be used to scan the SharePoint Online site collections or OneDrive for Business.
*Note: If entering a Global Administrator account and this account is not a site collection administrator, DocAve automatically adds this account to the Administrators groups of the site collection or OneDrive for Business.
o Password – Enter the corresponding password.
o SharePoint Admin Center URL – The URL of the SharePoint admin center site.
Select the Save as a new Office 365 account profile checkbox to save the entered information as a new Office 365 account profile. Once this checkbox is selected, you are required to enter the profile name in the Profile Name text box.
o Scan Scope – Select to scan SharePoint Online site collections or scan OneDrive for Business
Enter SharePoint account information – Enter the Web application where you are about to scan and the corresponding SharePoint on-premises credentials.
o SharePoint Account – Enter the SharePoint on-premises account that will be used to connect to the specified Web application. AvePoint recommends you enter a site administrator.
*Note: Only the site collections the specified SharePoint account has permission to will be scanned.
o Password – Enter the corresponding password.
o Web Application URL – Enter the URL of the Web application where you are about to scan.
3. Click Start to start to scan the OneDrive for Business, site collections in the specified SharePoint admin center or SharePoint on-premises Web application, or click Cancel to close the pop-up window without saving any configurations.
4. All of the scanned site collections/OneDrive for Business are displayed in the Site Collection column. Select the site collections/OneDrive for Business you are about to add to the specified SharePoint Sites Group/OneDrive for Business Group.
*Note: The displayed site collections/OneDrive for Business in the Site Collection table are categorized by farm.
*Note: When selecting SharePoint Sites Group/OneDrive for Business Group, select the
checkbox next to the group. One site collection/OneDrive for Business can be added to only one SharePoint Sites Group/OneDrive for Business Group. You can only select one SharePoint Sites
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Group/OneDrive for Business Group to add site collections/OneDrive for Business each time.You cannot select multiple SharePoint Sites Groups/OneDrive for Business Groups to add one or more site collections/OneDrive for Business to these groups.
5. For the site collections in the SharePoint Sites Group or the OneDrive for Business in the OneDrive for Business Group, you can perform the following actions:
Enter a keyword in the search text box, and then click the search ( ) button to search the desired site collections/OneDrive for Business.
*Note: The search ( ) button can only be used to search site collections/OneDrive for Business. It cannot be used to search SharePoint Sites Group/OneDrive for Business Group.
Click Add to add the selected site collections/OneDrive for Business to the SharePoint Sites Group/OneDrive for Business Group.
Click Remove to remove the selected site collections/OneDrive for Business from the SharePoint Sites Group/OneDrive for Business Group.
*Note: Click Remove to remove the selected site collections/OneDrive for Business from one SharePoint Sites Group/OneDrive for Business Group, select these site
collections/OneDrive for Business in the Site Collection table again, and then click Add to add these site collections/OneDrive for Business to another SharePoint Sites
Group/OneDrive for Business Group.
Three kinds of icons will be displayed on the right hand of the site collections or OneDrive for Business in the right pane to show the connection status between all of the Agents and the specific site collection/OneDrive for Business URL.
Green check ( ) button – All of the Agents can connect to the specific site collection/OneDrive for Business URL.
Yellow check ( ) button – Some of the Agents can connect to the specific site collection/OneDrive for Business URL.
Reconnect ( ) button – Appears after hovering your mouse over the site collection/
OneDrive for Business if none of the Agents can connect to the specific site collection/OneDrive for Business URL. Click this button to add the site
collection/OneDrive for Business to the specific SharePoint Sites Group/OneDrive for Business Group again.
If there are site collections/OneDrive for Business that failed to be added in the specific
SharePoint Sites Group/OneDrive for Business Group, select these site collections/OneDrive for Business, and then click Reconnect to add these site collections/OneDrive for Business to the specific SharePoint Sites Group/OneDrive for Business Group again.
6. Click Save to save your changes, or click Cancel to exit this page without saving any changes.