CHAPTER XV Inspection Tours
SCHOOL ASSESSMENT AND EVALUATION – FORMAT
Serial Name Designation whether From C.No. in emarks Number of received whom which
And official. Or or to dealt Date. Dispatched whom with.
(1) (2) (3) (4) (5) (6) (7) --- (G.O.Ms.No.1720 Public (Ser. - A) dated 13th October 1964)
Periodical -- To ensure that the personal files are made up to date at the prescribed intervals and are maintained in a complete and full form as possible, the Heads of Departments should open an annual periodical prescribing a report from the reporting officers to reach them before 15th February to the effect that the personal files of the officers under their control have been bought upto-date. The periodical should be in the form indicated below. So for as the Departments of Secretariat are concerned, the periodical should be maintained by respective O.P. section of the Department.
--- Serial Name of pdl. From whom Due date of
Number. . due. Submission to
The Heads of Departments.
(1) (2) (3) (4) --- (G.O.Ms.No.3015 Public (Ser. - P) dated 20th September 1975)
Time-Limit for preservation of personal file – Personal files of all the Government servants including non-gazetted Government servants should be retained for one year from the date of their retirement, resignation, removal or dismissal from service
The personal files of all deceased Government servants including non-gazetted Government Servants should be retained for one year form the date of their death.
Heads of Departments and offices should however, preserve such records for longer periods, if this is necessary. The personal files of all-India Service Officer are now treated as permanent records. This procedure will continue.
(G.O.Ms.No.2144 Public (Ser. - J) dated 29th August 1972)
Certificate for resume of carrier of a Retired Government servant – Any retired Government servant who wants to have a resume of his carrier or a certificate regarding his overall performance may, within a period of one year from the date of retirement, apply to the Head of Department concerned or if, he himself the Head of Department to the Secretary to Government concerned for the issue of such a document and that a certificate based on the reports in the personal file may be issued to the applicant by the competent authority.
(G.O.Ms.No.735 Personal and Administrative Reforms(Per.) dated 22nd June 1979)
SCHOOL ASSESSMENT AND EVALUATION – FORMAT
General Information: For High School / Higher Sec. School / Matric School Name of the school with postal
address and pincode : Date of last inspection Name & Designation of the Insp. Officer
Particulars Recognition Order No. & Date Date of Opening of School
Primary (Nursery) Upper Primary High School (Matric) Higher Sec School Higher Sec School
Groups offered in General Education (Medium wise) Subjects in Vocational Education
Subject Combination (General Education): 1 2 3 4
Subject Combination (Vocational Education) Related Subjects 1 2 If temporary Recognition date
upto which recognized : Class wise student strength :
Sections Class
T M E M
August – 1 September - 30 6
7 8 9 10 11 12 Total 7.
Teachers on Roll: August – 1 September– 30 Headmaster
P.G. Teachers Phy. Director Grade – I Phy. Director Grade – II School Assistant Tamil Pandits Sec. Grade Phy. Edn. Teacher Art teacher Craft Teachers 8. Date of present Inspection and Name and Designation of the
Inspecting Officer :
9. Particulars of Visits of Inspecting Officer during the period of previous Inspection and the present Inspection:
10. Location:
Parliament Constituency
Legislative Assembly Constituency Revenue District
Educational District Block
11. No. of Patrons for school : Amount and Nature of deposit as on date : a. No. of trees in school
b. No. of trees planted during the last one year
Date of election for P.T.A and the List the name of office bearers.
i. Land donated by P.T.A. or Individual
ii. Building donated by P.T.A named after individuals Date of remittance of P.T.A
Subscription Affiliation Magazine
i. Closing Balance in the P.T.A account as ii. On 31 of March : (Subscription)
iii.Other Receipts : iv. Balance as on date :
Particulars of deposits maintained in the school Founder or
Name of the Trust
Amount Deposied
purpose Date of Deposit
& Name of the bank
Utilization
(1) (2) (3) (4) (5)
No. of classes and sections
Aided :
Un Aided :
(for a specific period) Unaided forever : No. of teachers in unaided
Sections: Cadrewise ; PG BT Sec Grade
Basic Amenities
Total land area of the school and
the relevant documents :
Area in sq. m. :
(site plan to be enclosed) Out of the above area
Building Carpet (Area) :
Play ground Area :
Other Area :
(Sketch to be enclosed)
Showing dimensions of class room , etc.
Particulars of class rooms
Pucca :
Tiled :
Thatched :
Particulars of the number of rooms in School building (Location)
Class rooms :
H.M. room :
Office room :
Laboratory :
Toilet:- :
(Staff / Boys / Girls) Library : Teacher’s room :
Games room :
Computer room : Craft Stock room :
N.C.C. room :
N.S.S room :
Scout room :
JRC room :
Other facilities in School:
Whether Drinking water available :
Whether Electrified :
Telephone number if available :
Is there T.V – How it is used : Is there Radio – do the students
Listen to Radio lesson? :
No. of computer available : Whether computer course is offered : ( Name of the agency in charge of
computer Education.)
Library No. of Books :
23. a. Centrally sponsored year Name of the Scheme value
Schemes
Classrooms / Workshop Equipments supplied
b. Text book corporation year value classrooms
Equipments others:-
24. Projects under P.T.A Matching grant :
Class rooms :
Toilet :
Compound wall :
25. Improvement of constituency under 26.
MLA / MP scheme :
Building class rooms : Other items :
26. Furniture for students
Requirement :
Available :
27. Furniture for teachers
Need / Available :
Classrooms :
Staff room :
28. Are There blackboards in all classes :
29. Rake facilities for keeping the records
of the students and teachers :
30. Staff Particulars :
Teachers :
1. Scale Register :
S. No. Name of the Post Sanctioning Order Date from which the Post is vacant
1 2 3 4
2. Particulars of Teachers
1. List of teachers against whom changes are pending 2. List of Teachers having Audit objections
30. B. Ministerial Staff Scale Register
30 B(2) Particulars of Non teaching Staff S
6 7 8 Sub-Total 9 10 Sub-Total 11 12 Sub-Total Total
32. At the time of Present Inspection . . . Date:
SC ST MBC BC OC TOTAL
Class
M F M F M F M F M F M F 6
7 8 Sub-Total 9 10 Sub-Total 11 12 Sub-Total Total Any charges pending?
33. After the last inspection new admission yearwise / classwise
34. After the last inspection withdrawals
year wise / class wise : 35. After the last inspection Dropouts : 36. Admission from other states / other Nation : 37. Scholarship received after last inspection Give details separately for
SC/ST MBC/BC
Year Community SCi / ST / MBC / BC
Amount Recd.
& Date
Amount Distributed & Date
Amount Returned Date :
Details:
38.
Class Sex
6 7 8 9 10 Total Boys
Girls Total
39. Supply of Free uniform / Free books / Free note books
CLASS Note Books Uniform Books Total
M F M F M F M F
6 7 8 TOTAL 9 10
40. No. of SC/ST Girl students who received free bicycle :
No. of students enjoying free bus pass :
List of students studying a language other than :Tamil as First language:
Class Number of Students Language B G (other than tamil)
List of Students selected by the achievement test in VIII Std in the Rural area:
Class Number of Students Boys Girls 9
10 11 12 Total
Result particulars for the past 5 years (For 10 std and 12 std )
Class Year Appeared Passed Pass Percentage B G Tot B G Tot B G Tot 10
12
Result particulars in School exams
Class Appeared Passed Pass Percentage B G Tot B G Tot B G Tot 6
7
8
9 10
Maximum marks scored in Govt. Exams
Class Year Marks Name of the Student 10
12
Extra Curricular Activities:
Activities Teacher Incharge No. of Students
Scout / Guides N C C
N S S J R C Sanchayika Youth Parliament Science club Eco Club Lit. Association Any other specify :
Prominent persons who were students of this School : Name Qualification Class & Year
In which studied
Present Position 1 2 3 4
List of articles collected at the time of School Improvement Conference Date Particulars Value Donor
1 2 3 4
48. Date of Last Audit : Authority of Audit :
No. of pending objections : Amount of pending recovery : Action taken :
49. Fee collected from students : Class Spl. Fee Tuition
Fee
P. T. A Total 6
7 8 9 10 11 12 Total
49A Expenditure statement of special fees account:
49B Special Fees collection details. For the Year _____
Class No Of Students
Due Collection Arrear 6
7 8 9 10 11 12 Total
49C Detailed notes on audit of Special fees account:
50. Future Plans :
To improve basic amenities To improve result in Govt. exams To improve the quality of edu.
51. Medical Inspection for students Date of last inspection:
52. Whether the school is Centre School No. Centre No.
for 10th and 12th Exams
X Std.
XII Std.
Sufficiency of furniture for govt exams.
List of persons to retire in 2 years.
Name Designation Date of Birth Date of Retirement
54. List of Registers maintained : Reg. No. Heading Sports Activities - Representation State Level / Dist Level
NSS Activities - Spl. Camp / Regular work NCC Activities - Spl. Camp / R.D. Parade
Scout - Awards / Training camps attended
JRC - Activities
Functions and celebrations during the last year:
Remarks about teachers Teacher’s Assessment:
No. Name of The teacher
& Qualf.
Subject observed Std. -Proficienc y In the Subject
Adequacy Suitability Of the maintenance And technique
Class Control
& AV aids used
Supervision On Assignment Given
Assess ment
&
Grading
1 2 3 4 5 6 7
Remarks Result Performance.
Of pre. 3 Years
Avg.
Mark In his Sub.
Books or Artickles published By the teacher
8 9 10 11
56. General Remarks and final assessment of the School.(Strength & weakness)