4.1 The Drug and Alcohol Policy applies to all employees of Shawmut Design and Construction and subcontractors and vendors of Shawmut Design and Construction. The non-prescriptive use, sale, possession, distribution, dispensation, manufacture, or transfer of a controlled substance, drug related paraphernalia, or the use of or being under the influence of controlled substances or alcohol shall not be tolerated and is prohibited on project sites.
5.0 Procedures
5.1 Shawmut Design and Construction will not tolerate abuse of controlled substances and alcohol.
Shawmut Design and Construction retains the right to discipline and terminate as necessary in order to maintain employee compliance with this Drug and Alcohol Policy.
5.2 No employee shall use, possess, purchase, sell, transfer or be under the influence of alcohol, drugs or other controlled substances while working for Shawmut Design and Construction, or while operating equipment. Additionally, substance abuse which affects an employee’s work performance or results in the contractor being under the influence or impaired while working is also prohibited.
5.3 Substance abuse includes the misuse of alcohol, drugs or other substances that have known mind or function altering effects on a person. Prohibited substances include any psychoactive or controlled substances, except as legally prescribed by a licensed physician and used in
accordance with the prescription.
5.4 Alcoholic beverages are prohibited on all work sites during and after working hours. The use of alcoholic beverages on any work site will result in immediate removal from the project.
Shawmut Design and Construction Environmental, Health & Safety Manual
MODULE 19 – Emergency Preparedness and Crisis Management
1.0 INTRODUCTION ... 2 2.0 PROCEDURES... 2 3.0 CONCLUSION ... 4
Emergency Preparedness and Crisis Management
1.0 Introduction
Shawmut Design and Construction has incorporated this Crisis Management Program to prepare for the possibility of an unplanned, unwanted crisis or catastrophe. While we do everything we can to avoid a crisis or catastrophe, we want our staff and subcontractors to be as prepared as possible to control the situation should one occur.
2.0 Procedures
2.1 In the Event of an Emergency Notification
2.1.1 This plan should be enacted in the unlikely event that an emergency occurs onsite, such as a serious accident requiring emergency medical response.
2.1.2 Serious accidents or incidents that require the enactment of the Emergency Procedures Plan are defined as follows:
2.1.2.1 Fatalities - Serious Injuries - Multiple Injuries 2.1.2.2 Major Accidents/ Incidents Involving Equipment
2.1.2.3 Major Oil/ Chemical Spill - Utility Disruption - Fire or Explosion 2.1.2.4 Workplace Violence, etc.
2.1.3 Note: The severity of the accident / incident will determine the action taken.
2.2 The Emergency Notification Plan Shall be Implemented as Follows:
2.2.1 If the emergency is a serious injury, DO NOT move that individual, unless there is a risk of further injury.
2.2.2 Notify a supervisor via cell phone or other means in order to immediately contact emergency services. State that you have a 911 emergency and request that the air-way remains free, or if that supervisor has a cell phone they may contact 911 directly.
2.2.3 Provide the following information clearly and concisely to the office, or directly to 911:
2.2.3.1 Nature of incident:
2.2.3.1.1 Injury, Fire, or other as described above 2.2.3.2 Location of incident:
2.2.3.2.1 Give the exact location/description of the area 2.2.3.3 Number of injured:
2.2.3.3.1 Give the number of injured person(s)
2.2.3.4 Note: Be prepared to answer questions from the 911 operators.
Answer them in a clear, short and concise manner. If an answer to any question posed to you is uncertain, state “I do not know at this time.”
2.2.4 After the emergency services have been contacted, contact all Shawmut Design and Construction supervisory personnel to respond to the scene. Insist that all non-essential cell phone traffic cease until the emergency is under control.
2.2.5 If an incident has occurred, instruct a Shawmut Design and Construction staff member to go to a pre-designated point (the site entrance), to meet emergency personnel and direct them to the area of the incident.
Emergency Preparedness and Crisis Management
2.2.6 Ensure that the Shawmut Design and Construction Safety Director
(Ph. # 617-622-7000 or 1 800-263-ROCK) is promptly notified so that senior management can be informed and a thorough investigation may be conducted.
2.2.7 Shawmut Design and Construction management will remain in control of the scene until relieved by a superior authority, such as police or the fire department.
2.2.8 Shawmut Design and Construction personnel will maintain control of the site with respect to the media, the public, and non-personnel access. All questions from the media will be referred to the Crisis Management Team at the main office.
2.2.9 Efforts to preserve the scene and to gather information will be made by Shawmut Design and Construction management, as well as those designated to assist, until they are relieved of that responsibility by law enforcement or other agencies having jurisdiction.
2.3 In The Event of an Emergency Evacuation 2.3.1 One should determine if it should be:
2.3.1.1 Project wide OR
2.3.1.2 Local (pertaining to an area within the project) 2.3.2 Project - Wide Evacuation Procedures (Whole)
2.3.2.1 The Project Manager, General Superintendent, Safety Manager or appointed designee will be authorized to give the evacuation signal. The evacuation signal may be given via cell phone and/or intercom, and/or three blasts of an air horn, all emergency action plans will be posted on site and reviewed with with all subcontractor foreman at the site safety/foreman’s meeting . Gate designation signage should be in place to eliminate confusion by responding medical personnel.
2.3.2.2 Note: The warning method should be determined prior to starting the project or as the project progresses. Whenever the method is chosen, it must immediately be communicated to the project employees and be posted in a convenient location.
2.3.2.3 “Attention, all personnel, this is an emergency. All employees must evacuate their work areas and proceed to their designated muster points.”
2.3.2.4 All other personnel must maintain silence and monitor for any other emergency instructions.
2.3.2.5 All field personnel must make a quick sweep of their work area.
2.3.2.6 All supervisory personnel notified shall then inform all workers including subcontractors, visitors and vendors, etc. of the order to evacuate and direct them to the appropriate muster points. (Ensure that a visitor log is signed) 2.3.2.7 Shawmut Design and Construction Supervisory Personnel shall make all efforts
to ensure that prior to entering the site all people are aware of the evacuation procedures and their orientation towards their designated muster points.
2.3.2.8 All equipment must be secured at this time, all cranes must lower their loads and all equipment ignitions are shut off.
2.3.2.9 Personnel should not attempt rescue, as emergency services are already on their way to the site.
Emergency Preparedness and Crisis Management
2.3.2.10 Shawmut Design and Construction supervisory personnel will act as the captain/co-captains.
2.3.2.11 At the muster point all supervisors are responsible for the accountability of their crews.
2.3.2.12 Every supervisor, including subcontractors, should use their time cards and visitor logs to check-off crew as they are accounted for.
2.3.2.13 Supervisors must verify crew accountability with their foremen.
2.3.2.14 All must then report to the muster point captains with the headcount results.
Foremen and supervisors shall give their time cards to the muster point captains.
This will also act as documentation for total accountability.
2.3.2.15 Employees are not permitted to return to work until the “All Clear” has being given by emergency services. Only then will the Shawmut Design and
Construction Project Management permit work to resume.
2.3.3 Localized Evacuation Procedure (Small Jobs)
2.3.3.1 Supervisors have the authority to evacuate personnel from a specific work area.
The Emergency Response Procedures should be followed to ensure that the appropriate emergency services have been notified.
2.3.3.2 Evacuation of a localized area should be to an area secure enough to be “out of harms way.”
2.3.3.3 The key to a proper evacuation is the ability to account for all personnel. The individual giving the evacuation signal must inform all personnel in that area, tell them where to go, and keep them together so that a proper headcount can be conducted.
2.3.3.4 Personnel not accounted for must be reported to the emergency responder’s immediately upon arrival.
3.0 Conclusion
3.1 Emergency evacuation procedures shall be adjusted accordingly as more assembly points are established and subcontractors proceed to work on the project.
3.2 In the event of an emergency such as:
3.2.1 Building collapse 3.2.2 Crane collapse 3.2.3 Fatality
3.2.4 Crime
3.2.5 Or any other event worthy of media coverage 3.2.5.1 Call 9-1-1
3.2.5.2 Enact Emergency Action Plan
3.2.5.3 Note: The Jobsite Superintendent is the Incident Commander from this point up until relieved by the appropriate authorities (Fire, Police).
Emergency Preparedness and Crisis Management
3.2.5.4 Get a head count of all workers, vendors, and visitors that were on the site, by checking:
3.2.5.4.1 Visitor log 3.2.5.4.2 Daily reports
3.2.5.4.3 Foreman headcounts
3.2.5.5 Note: Vendors and visitors should report to the field office, and only when you express permission should they be permitted to visit the site with an escort after filling out a “Visitor Log.”
3.2.5.6 Inform the official incident commander (fire chief) of incident update.
3.2.5.7 Do not permit anyone to leave the designated muster point until they have been accounted for.
3.2.5.8 Do not permit anyone back into the building until it is safe to do so.
3.3 Immediately contact:
3.3.1 Safety 1-800- 623-ROCK
3.3.2 Mike Sanchez 617-839-6228 Cell
3.3.3 Permit only Shawmut staff and subcontractors onto the project site, when the site has been relieved by the official incident commander.
3.3.4 News reporters and media should be directed to the executive of the designated business group as well as Safety and Risk Management.
3.3.5 Note: The media may not enter the jobsite without permission. Please do not talk about the incident with a reporter or anyone else you do not know.
3.3.6 Instruct subcontractor supervisors to assist in getting their employees to also refrain from speaking to the media.
3.3.7 Response to media inquiries:
Ask reporters and the media to wait in a specific area. Tell them that they will be addressed as soon as information is available.
“The incident is under investigation. Of course, our first concern is for the health and safety of the people involved. When we have more information we will share it with you. A Shawmut Design and Construction spokesperson will address the situation shortly. At this time, we need to focus on the situation at hand.”
3.3.8 Message to unauthorized visitors to the site:
Instruct employees, subcontractors, and police officials to assist in keeping unwanted visitors out of the jobsite.
“I’m sorry, our primary concern is safety. I cannot allow you on the jobsite at this time.”
3.3.9 All night and weekend media calls should be directed to Shawmut’s main number at 617-622-7000; our call center will contact the duty officer who will contact the appropriate company spokesperson.
Shawmut Design and Construction Environmental, Health & Safety Manual
MODULE 20 – Confined Space Program
1.0 INTRODUCTION ... 2 2.0 DEFINITIONS ... 2 3.0 PROCEDURES... 2
Confined Space Program
1.0 Introduction
1.1 The following procedures apply to all confined spaces, such as but not limited to: open top vessels, confined spaces, pits, closed vessels, sewers, tanks, silos, vats, bins, tubs, pits, and pipes or other areas that must be entered through a manhole or other constructed opening.
These procedures prescribe minimum standards for preventing employee exposure to dangerous air contaminations, oxygen deficiency, hazards from fixed or mobile mechanical/electrical
equipment, the presence of combustibles, and establish minimum requirements for safe entry, work processes and emergency rescue.
2.0 Definitions
2.1 Confined Space - A space defined as having one or more of the following conditions:
2.1.1 Existing ventilation is insufficient to remove dangerous air contamination and/or oxygen deficient conditions which exist or may develop.
2.1.2 Ready access or exit for the removal of a suddenly disabled employee is difficult due to the location and/or size of the opening(s).
2.1.3 A structure which is not designed for continuous occupancy.
2.2 Dangerous air contaminations - an atmosphere presenting the threat of death, injury, acute illness, or disablement due to the presence of flammable and/or explosive, toxic, or otherwise injurious or incapacitating substances.
2.3 Dangerous air contamination due to the flammability of a gas or vapor is defined as an
atmosphere containing gas or vapor at a concentration greater than 20% of its lower explosive (lower flammable) limit (LEL).
2.4 Dangerous air contamination due to combustible particulate is defined as a concentration greater than 20% of the minimum explosive concentration of the particulate.
2.5 Dangerous air contamination due to the toxicity of a substance is defined as the atmospheric concentration immediately hazardous to life or health.
2.6 Oxygen deficiency - an atmosphere containing oxygen as a concentration of less than 19.5% by volume.
3.0 Procedures
3.1 Pre-Entry
3.1.1 The Superintendent will contact the company assigned Safety Manager and jointly develop a detailed program as required on each project. The Superintendent will also discuss, monitor, and enforce the project “Confined Space” program with the crew foreman assigned the work to include the following “pre-entry” activities:
3.1.1.1 All lines which may convey dangerous substances into the space will be disconnected, blocked or effectively isolated to prevent dangerous air
contamination and/or oxygen deficiency from developing. This will be done in such a manner that inadvertent reconnection is prevented.
3.1.1.2 The space will be emptied, flushed, or otherwise purged of dangerous substances to the extent feasible.
Confined Space Program
3.1.1.3 To the extent feasible, provisions will be made to ensure ready entry and exit by preventing obstruction of the opening or passageway during work procedures.
3.1.1.4 The air will be tested with sufficient frequency and shall be conducted by a contractor/site safety authorized competent person to ensure that safe conditions are maintained, with an appropriate device or method to determine whether dangerous air contamination and/or oxygen deficiencies exist. Written record of such testing results will be maintained at the work site for the duration of the work with copies to the Superintendent for analyses and future reference.
3.1.1.5 Where two or more confined spaces are interconnected, each will be continuously ventilated with either stationary or approved portable blowers provided for this purpose prior to entry and during occupation of the confined space.
3.1.1.6 Where two or more confined spaces are interconnected, each space will be tested, the results recorded, and the most hazardous condition found will govern procedures to be followed.
3.1.1.7 No source of ignition will be introduced until implementation of appropriate provisions of this section have ensured that dangerous air contamination due to flammable and/or explosive substances does not exist or will not occur.
3.1.1.8 Whenever oxygen-consuming equipment such as propane heaters, plumbers’
torches or furnaces and the like are to be used, measures will be taken to ensure an adequate source of combustion air and adequate exhaust gas venting. This is to prevent the depletion of available oxygen by the open flame equipment and accumulation of toxic gases such as carbon monoxide.
3.1.1.9 Instruct all crew personnel as to the requirements contained in the project
“Confined Space” program and explain that they are responsible for following all of the detailed steps as described. Said training and instruction will be
documented.
3.1.2 A confined space permit may be required on this project. This permit must be signed and posted at the confined space entry location prior to starting any work.
3.2 Additional safety equipment may be required as follows:
• Portable instruments with audible alarms to detect oxygen deficiency, toxic gas, and flammable vapors
• Full body harness and lifelines appropriate for the size of the opening and hazards involved
• Self-contained or air-line breathing equipment and 5-min. pack
• Spark-proof tools
• Portable low-voltage isolating transformers
• Class (1) Group (D) explosion-proof lights
• Explosion-proof fans or air movers
• Appropriate chemical resistant clothing providing complete body protection
• Work site warning devices and communication equipment
• Mechanical lifting devices for rescue of persons working in a confined space that has a configuration making manual rescue difficult
Confined Space Program
3.3 Entry and Operation Procedures
3.3.1 The requirement such as, but not limited to, safety glasses, hard hats, self-contained breathing apparatus, body harness and lanyard, hoists, atmospheric testing devices, ventilation blowers, and communication devices will be provided as required for each job.
3.3.2 Employees will be trained by their supervisors in the use of safety equipment, operating and rescue procedures, including instructions about the hazards which are likely to be experienced. Said training will be documented.
3.4 Additional Safety Requirements
3.4.1 Training – all persons involved with Confined Space work will be properly trained:
3.4.1.1 Attendants – workers outside the entry point monitoring conditions for the entrants/ workers inside the confined space
3.4.1.2 Entrants – workers entering and working in confined space
3.4.1.3 Air monitoring equipment – shall ALWAYS be used, for permit and non-permit required confined spaces
3.4.1.3.1 Equipment shall be properly calibrated by a competent person as required by the equipment manufacturer.
3.4.1.4 A pre task plan shall be written and approved by the Shawmut Safety Manager before confined space work commences
3.4.1.5 Rescue procedures will be identified and a rescue team will be readily available and trained before work commences
3.4.1.5.1 This includes rescue equipment
Shawmut Design and Construction Environmental, Health & Safety Manual
MODULE 21 – Respiratory Protection Program
1.0 PURPOSE ... 2 2.0 POLICY ... 2 3.0 ENGINEERING CONTROLS ... 2 4.0 RESPONSIBILITIES ... 2 5.0 SELECTION OF RESPIRATOR ... 3 6.0 TYPES OF RESPIRATORS ... 4 7.0 SELECTION OF CARTRIDGES ... 5 8.0 CLEANING AND STORAGE OF RESPIRATORS ... 5 9.0 STORAGE OF RESPIRATORS ... 5 10.0 DAILY INSPECTION OF RESPIRATORS ... 5 11.0 MEDICAL EXAMINATIONS ... 6 12.0 TRAINING AND FIT TESTING ... 6
APPENDIX OSHA APPENDIX D ... 7
Respiratory Protection Program
1.0 Purpose
1.1 The purpose of this program is to protect the health of the people who work on our sites, who may be exposed to hazardous atmospheres in the conduct of their work and to provide appropriate protection from these hazards. This program sets forth the Shawmut Design and Construction practices for respirator use and care of respirators and contains requirements for establishing and maintaining a respiratory program.
2.0 Policy
2.1 Dust masks do not offer adequate protection for gasses, fumes or solvent vapors.
2.2 Respirator protection may not be purchased for a project without permission from the Safety Department.
2.3 A respirator wearer must be physically capable of withstanding the additional strain that a respirator demands on the respiratory system. Additionally, employees who have a history of sensitivity or disease from exposure to certain contaminants must not be allowed to work in contaminated areas. Plan in advance for these restrictions by contacting the safety manager in order to coordinate physicals, fit tests and proper maintenance training.
3.0 Engineering Controls
3.1 The primary objective of Shawmut Design and Construction’s respirator program is to control occupational disease caused by breathing air contaminated with harmful dust, fog, fumes, mists, gases, smoke, sprays and vapors. Shawmut Design and Construction will implement the following engineering controls:
3.1.1 General and local ventilation 3.1.2 Substitution of less toxic materials
3.1.3 Enclosure or confinement of the work task
3.2 When engineering controls have not eliminated the hazard, as a last resort respirators will be issued.
4.0 Responsibilities
4.1 Respirator Administrators:
4.1.1 Safety Department
4.2 The responsibilities of the respirator administrator will include:
4.2.1 Monitoring of respirator hazards.
4.2.2 Maintenance of all respirator records.
4.2.3 Approve respirator protection needs for each operation as required.
4.2.4 Approve all training programs.
4.2.5 Approve fit test procedures.
4.2.6 Approve respirator use and selection by subcontractors and Shawmut employees.
Respiratory Protection Program
4.3 Supervisors
4.3.1 Coordinate with the Safety Manager any specific training required for any task requiring respiratory protection.
4.3.2 Record any complaints related to the respirator usage and correct any hazards.
4.3.3 Report any first aid and medical treatment in accordance with company policies.
4.3.3 Report any first aid and medical treatment in accordance with company policies.