701.1 CONSTRUCTION DOCUMENTS SUBMISSION PACKAGE. On the scheduled date of the Construction Documents Submission, the Professional shall deliver the following to the Bureau:
A. Five (5) copies of the Transmittal Letter with Construction Documents Submission Checklist duly checked and filled as appropriate.
B. Five (5) copies of the Code Review and Analysis, if changed.
C. Five (5) copies of the Construction Documents Submission Probable Construction Cost Summary for each Base Bid, with complete cost estimate breakdown for each additional Base Bid, and Project Information sheets. For blank forms see Exhibits in Chapter 15.
D. Five (5) copies of Project Specifications (all contracts color-coded and bound together as a Project Manual), with the Professional’s seal and signature on the Cover Page.
E. Five (5) complete sets of all Construction Drawings, including the Cover Sheet, with the Professional’s seals and signatures on all drawings. See Chapter 8 for the drawing format.
F. Five (5) copies of a Report Summarizing the Status of all Utilities required for the Project (Electric, Gas, Water, Sewer, Telephone, Cable TV, etc., as applicable). If applicable, provide a written estimate for the Utility Company’s cost to extend service to the building.
Refer to Chapter 13 for Utility Requirements.
G. Five (5) copies of List of Regulatory Approvals/Permits – Status Report (See Exhibit in Chapter 15), indicating the status of the submission/review/approval process for all required permits and approvals, with copies of all approvals/permits obtained to date.
Completed applications for regulatory approvals/ permits must be submitted to appropriate agencies with copies to DGS at least thirty (30) days prior to Construction Documents Submission. Also submit copies of reports from previous submission.
H. Two (2) copies of all previously-submitted Geotechnical Reports, and all other reports, if changed or revised.
I. Three (3) copies of a Letter From the Professional, confirming that the Project design is in compliance with the Geotechnical Consultant’s recommendations
J. Two (2) copies of each of Final Engineering Calculations for civil, structural, HVAC, plumbing, fire protection and electrical computations (each discipline bound separately, see Chapter 10).
K. Three (3) copies of a Construction Schedule Bar Chart, with recommended number of calendar days of construction and number of calendar days of temporary heat
recommended for the Project.
L. Two (2) copies of proposed RFP for Quality Assurance Inspection and Testing Services, as required during the construction stage of the Project.
M. Framed Professional color rendering, with a CD containing a high-resolution digital picture file of the rendering in an industry standard format, such as PDF.
N. Three (3) copies of a Report on the Status of LEED Efforts for the Project. Describe LEED goals, and the planned approach to accomplishing those goals. Include a LEED Scorecard indicating the points to be obtained, and a supporting narrative describing how those points will be obtained.
O. Five (5) copies of a written explanation of any revisions requested but not made.
P. Three (3) copies of a letter on the Using Agency’s letterhead, addressed to the Director of the Bureau of Engineering and Architecture, and signed by the Using Agency’s Secretary, or designee, indicating its formal approval of the Construction Documents.
Q. Additional Items, where applicable:
1. Three (3) copies of final project report for flood control and/or water resources projects, if changed.
2. Three (3) copies of final report of water supply facilities, if changed.
3. Three (3) copies of final report on sewerage facilities, if changed.
4. Three (3) copies of other additional items requested by the DGS Project Coordinator, or otherwise determined by the Professional to be required for the Project.
R. All marked-up Interim Construction Documents Submission documents from DGS.
701.2 PROJECT MANUAL. The Professional must submit the 100% complete Project Manual, including Cover Page, Table of Contents, List of Drawings, Division 1 – General Requirements, and technical specifications of all contracts, describing the type, quality and use of materials, equipment, processes and systems to be incorporated in the work. The specifications must be consistent with the drawings, and coordinated among trades and between prime contracts. See Chapter 9 for guidelines.
All sections must be complete and fully edited. The Cover Page must bear the Professional’s Seal and Signature.
701.3 DRAWINGS. Construction drawings are to be 100% complete dimensioned plans, elevations, sections, details, schedules and diagrams of all architectural, landscaping, civil, structural, HVAC, plumbing, electrical and other miscellaneous contract work. All information requisite to accurate bidding and construction must be included. See Chapter 8 for more information. The Professional’s seals and signatures must appear on all drawings. Prints for the Construction Documents Submission shall be assembled as follows:
A. The Professional’s and respective Consultants’ seals and signatures shall be affixed to all drawings.
B. Bind sets as indexed, with Cover Sheet.
C. All approvals from various regulatory agencies shall be noted on Cover Sheet of the drawings.
701.4 FINAL SITE DRAWINGS. Final site development drawings should include the following:
A. General Construction: Small-scale location plans. Existing conditions plan with site demolition. New improvements plan with all surface features indicated and detail cuts.
Show Limit of Contract line, and locate staging areas, trailer locations, and Contractor parking areas. Site details of all conditions. Layout plan of new improvements with tie to control monuments, locations of easements and property lines near the work, floor
elevations and source/date of survey with location/description of benchmarks. Grading and drainage plan with Stormwater Management system. Profiles of drainage lines with crossover pipes indicated. Common utility plan showing interrelationship of all utilities and the Contractor assigned to each utility and POCs (Pennsylvania One Call) Serial Number. Include a ‘Utility Contact Table’ as required by Act 287. Landscape plans with details. Soil erosion and sedimentation plans and details with narrative.
B. Other Contracts: Site plan of all work included in each Prime Contract.
C. Multi-Discipline Site Drawings may be used when approved. See Chapter 5 for more information.
D. After approval of the Construction Documents submission, for purposes of Land
Title/Lease Confirmation by DGS Legal Unit, the Professional shall provide an electronic file of an 11” x 17” Site Plan, showing all property lines, easements, ROWs, and Limit of Contract line. Verify exact requirements with Project Coordinator.
701.5 ENGINEERING ANALYSIS AND COMPUTATIONS. The Professional must provide complete and orderly civil, structural, HVAC, plumbing (with fire protection), and electrical engineering analysis and computations. Clearly indicate all engineering processes used to develop and size all members, connections, equipment and systems. All design criteria with sketches and text to clarify analysis, assumptions and safety factors used must be included. See Chapter 10 for Standard Design Practices. The following guidelines are to be used:
A. The project number and title are to be included on each sheet.
B. The name of the firm and engineers who prepared the computation/analysis is to be included.
C. The date is to be included.
D. Computations of each prime contract are to be bound separately.
E. A table of contents, number pages and references to drawings and schedules is to be included.
701.6 PROBABLE CONSTRUCTION COST. The Professional shall provide an updated statement of probable construction cost, with Add Base Bids, on the forms prescribed in Chapter 15, with a breakdown of estimated construction costs computed at current costs. Cost estimates for each of the separate prime contracts shall be sufficiently itemized, with material and labor unit costs, so that a clear understanding of costs is shown. An escalation factor will then be added to the total, projected to mid-point of construction to provide a Total Construction Cost. If the Professional proposes to use a different, but similar, format to the Department’s proscribed cost estimate forms, providing a comparable level of detail, the Professional shall submit the proposed cost structure to the Department for written approval, prior to its use. If the Statement of Probable Construction Cost for all Base Bids furnished with this submission are not within the Base Construction amount, the Professional may be required to adjust the design, at no additional expense to the Department to bring the Statement of Probable Construction Cost within the Base Construction amount.
701.7 BASE BIDS. Alternates are not used by DGS. The Professional shall submit a minimum of three (3) Add Base Bids, ascending in approximately equal value increments. Each Base Bid shall be provided on a separate Probable Construction Cost Summary form, as prescribed in Chapter 15. Base Bid No. 1 shall be 80-85% of the Base Construction amount. All three (3) required Add Base Bids shall be within the Base Construction amount. These add Base Bids must be accepted by the Using Agency prior to this submission, and approved by the Department. See Chapter 14 for more information.
701.8 RETURN OF INTERIM CONSTRUCTION DOCUMENTS. With the Construction Documents Submission, the Professional shall return to the Department all the marked-up copies of the Interim Construction Document drawings, specifications and comments provided following the previous
review conference. A written explanation of any revisions requested, but not made, shall accompany this submission.
701.9 UTILITY SERVICES. The Professional shall provide a report summarizing the status of all utilities for the Project. The report shall indicate the nominal capacity of each service and confirm that each service is adequately sized to serve the Project. The report shall indicate what documents were provided for the DGS Legal to prepare easement agreements and the dates the documents were provided.
The report shall also detail what actions are required to obtain services, when the actions are required, and who is to take the necessary actions.
701.10 CONSTRUCTION SCHEDULE BAR CHART. The Professional shall furnish with the submission, on a separate sheet, a bar chart schedule of the envisioned construction sequence (See Exhibit in Chapter 15). This sheet shall indicate the significant construction activities and milestones (including long lead equipment times, etc.), and shall also contain the recommended number of calendar days of construction time and the number of calendar days for temporary heat. When a Construction Manager is involved, the Professional shall coordinate the submitted schedule with the CM.
701.11 PRE-BID CONFERENCE. As part of the Construction Documents Submission the Professional shall provide a recommendation regarding the need for, or appropriateness of a Pre-Bid Conference.
701.12 PROFESSIONAL RENDERING. As a component of the Construction Documents
Submission, the Professional shall provide to the Department, a matted and framed, colored perspective artist’s rendering of the proposed facility. In addition, provide on a CD, a high-resolution digital picture file of the rendering in an industry standard format, such as PDF. The following requirements apply to all (new, addition, or renovation) projects. Any changes to the requirements will be at the sole discretion of the Department.
A. The rendering may be hand-drawn or electronic, but must be produced by an independent professional rendering artist. (Note: If the Professional wishes to produce the rendering using his own staff, samples must be provided to the Project Coordinator for his approval).
B. The choices of artistic medium, mat color, and frame for the rendering are the option of the Professional.
C. Appropriate size of the hard-copy rendering will vary depending upon the facility’s configuration, but generally the size of the actual rendered area within the mat opening should be approximately 350 to 450 square inches.
D. The rendering shall contain appropriate landscaping, human figures, vehicles, etc., to establish a feeling of scale.
E. Professional shall provide a proof or sketch of the proposed rendering, to the Project Coordinator for approval of the view-angle before proceeding with the final rendering.
F. The rendering shall be appropriately matted, fully framed, and protected with scratch resistant, plastic glazing.
G. The framed rendering shall incorporate a label identifying the DGS Project Number, the Project Name, the Project Location, the ‘Department of General Services’, the date, and the Professional’s name.
701.13 RFP FOR QUALITY ASSURANCE. Provide copies of the proposed RFP for Quality
Assurance Inspection and Testing Services for Department’s review and approval. The RFP shall include a complete description of the scope of the QA Inspection and Testing Services to be required for the construction stage of the Project. (See Chapters 13, 14 and 15 of this Manual).