Select and edit employee pays

The Select & Edit Employee’s Pay window displays the standard pay details and timesheet amounts (if applicable) for employees who are paid according to the selected pay frequency.

If you want to... You need to...

Excludea timesheet click in the select column ( ) next to it.

Change the timesheet details of an employee

click the zoom arrow ( ) next to the employee’s name and make the required changes in the Enter Timesheets window.

View the details of unprocessed timesheets

click Display Unprocessed Timesheets.

To select and edit pays

1 If you want to exclude an employee from the pay run, click in the select column ( ) next to the employee’s name.

2 If you want to view the pay details for all employees before you record their paycheques, click Preview Pay Details. The Payroll Verification report appears.

3 If you need to change the pay details for an employee, click the zoom arrow ( ) next to the employee’s name. In the Pay Employee window that appears, you can:

„ change the hours and days worked (see below)

„ record holiday and sick leave (see page 115)

„ record any other types of pay (see page 115)

„ assign job numbers to payroll category amounts (see page 116).

To change hours or days worked for an employee You may need to change the standard hours or days worked by an employee if they are not being paid for a full standard pay period, for instance, if they have only worked a portion of their usual hours or days.

NOTE : Editing hours or days recorded on a timesheet You can edit an employee’s timesheet hours and days in the Pay Employee window. However, any timesheet adjustments you make here will not update the timesheets, timesheet reports or, if you record time-billing activities, activity slips.

1 In the Select & Edit Employee’s Pay window, click the zoom arrow ( ) next to the employee’s name. The Pay Employee window appears.

2 Change the hours or days worked for the applicable wage categories and press TAB. The payroll category amounts are calculated automatically and displayed in the Amount column.

3 Click OK. The Select & Edit Employee’s Pay window reappears.

4 Repeat from step 1 above for each employee whose hours or days you want to change.

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To record holiday and sick leave

NOTE : Holiday and sick leave days recorded on a timesheet If you have entered holiday and sick days on a timesheet, you do not need to follow this procedure.

1 In the Select & Edit Employee’s Pay window, click the zoom arrow ( ) next to the employee’s name. The Pay Employee window appears.

2 In the Days column, type the number of sick or holiday days for the appropriate wage category and press TAB.

NOTE : View the timesheets If you entered amounts for the selected pay category on a timesheet prior to processing the employee’s pay, click the zoom arrow to view the first timesheet for the current pay period that includes the category.

Note that you can only view the timesheets for the current pay period; you can not edit them.

3 Click OK. The Select & Edit Employee’s Pay window reappears.

NOTE : Automatic adjustment is made to entitlement days balance When you record the transaction, the days of leave taken in the pay will be subtracted from the number of days the employee has accrued in the pay.

To record other types of pay

NOTE :Other types of pay recorded on a timesheet If you have entered other types of pay—such as lump-sum payment and bonuses—on a timesheet, you do not need to use this procedure.

Before you enter these details, the wage categories you intend to use should already be assigned to the employee. For information on assigning a wage category to an employee, see ‘To enter payroll information for an employee’ on page 106.

1 In the Select & Edit Employee’s Pay window, click the zoom arrow ( ) next to the employee’s name. The Pay Employee window appears.

2 In the Hours, Days or Amount fields next to each appropriate wage category, type the amounts you want to record.

3 Click OK. The Select & Edit Employee’s Pay window reappears.

To assign jobs to payroll category amounts

Job numbers can be assigned to payroll category amounts to track the wage expense of work performed. You can assign one or more jobs to each payroll category.

1 In the Select & Edit Employee’s Pay window, click the zoom arrow ( ) next to the employee’s name. The Pay Employee window appears.

2 Type or select the job number in the Job column corresponding to the payroll category.

3 If you want to assign multiple jobs to a payroll category:

a Click in the Job column corresponding to the appropriate payroll category and then click the search icon ( ).

b In the Allocate Jobs window that appears, click in the select column ( ) next to each applicable job and type the amount in the Amount column.

c Click OK. The Pay Employee window reappears.

4 Click OK. The Select & Edit Employee’s Pay window reappears.

You can also assign a default job to an employee in the Standard Pay section of the employee’s card. For more information, see ‘To enter payroll information for an employee’ on page 106.