• Lay-By Number
• Start Date
• Finish Date
• Status
• Customer Name
• Payments Received
• No. Sale Items
• Sale Value
• Balance
In addition you can also select to display the report in ‘Ascending’ or ‘Descending’ order.
Figure 89
2.14 End Of Day
The End of Day process finalises your tills for the day in preparation to record sales transactions for the following day.
2.14.1 Setting The End Of Day Options 1. Within the ‘End of Day Report’
window, select ‘Options’ Æ ‘Set Options’ (as shown in Figure 90).
2. The ‘End of Day Options’ screen will be displayed (as shown in Figure 91). This allows you to choose the information that is to be included in the end of day and History reports and may be changed at any time.
3. Once you have selected the options you require, select the ‘OK’ button.
#Note: These settings are local, not global, which means you can have different settings per Machine. For example, you might enable only limited options for a smaller printout from individual registers, but enable more options for a more comprehensive report on the computer you use to generate combined EOD reports or history reports on.
Option Description
Full Sales Listing This option will list all transactions that have been keyed into the till for the end of day period sorted by receipt number.
Summary of Sales (recommended)
This option provides a breakdown of sales as follows:
• All Non-Account Sales broken down into GST Items and Non-GST Items.
• All Account Sales broken down into GST Items and Non-GST Items.
• Total Sales including and excluding GST and total GST from sales.
• Stock Transfer Sales broken down into GST Items and Non-GST Items.
Cash Lift Summary The shows all the cash lifts that have occurred for this end of day period. Details include Date/Time, Register, Staff
Figure 90
Figure 91
Option Description Summary of Receipts
Report
(recommended)
This option provided a breakdown of receipts as follows:
• Non-Account Sales
• Received on Account
• Total Agency Sales
• Paid Out Detail of Receipt Report
(recommended)
This option provided a breakdown of receipts as follows:
• Cash
• EFTPOS
• Cheque
• Credit Card
• Other Payments/Voucher Profit and Loss Analysis
(recommended)
This option provided a breakdown as follows:
• Total Sales excluding GST
• Government Recovery (expected PBS payment)
• C.O.G.S (Cost Of Goods Sold)
• Gross Profit
• % of Gross Profit on Sales
• Number of Customers
• Average Sale per Customer
• Government Incentives
• Abandoned Sales
Hourly Sales Report This option provides an hourly breakdown of sales (i.e.
10:00am, 11:00am etc), including number of customers.
Sales Staff Analysis This option provides a listing of all staff with a breakdown as follows:
Daily Intensive Analysis The Daily Intensive Analysis report is broken up into two sections: Dispense and OTC. The Dispense and OTC section are broken down further by department. This option provides a breakdown of sales by department as follows:
• Department Name
• Quantity
• Sales
• Government Recovery
• Average Sales ($)
• Profit ($)
• Gross Profit ($)
• Sales (%)
Lay-by Report This option provides a breakdown of Lay-By Sales as follows:
• Sales (Excluding GST)
• Sales (Including GST)
• Deposits
• Payment
This option also lists all Lay-Bys by Lay-By number.
Option Description Discount Report This option provides a breakdown of:
• Quantity of discounts given
• Dollar Value of discounts for non-account sales
• Dollar Value of discounts for account sales
• Total Dollar Value of discounts given
Detailed Discount Report This option provides a detailed list in dollar amount for the following:
• Product
• Quantity
• Discount (%)
Agency Payments This option provides a list of all agency payments made and the total for the day.
Paid Outs This option itemises all paid outs including how much money was taken from the till and the description why.
Returns This option provides a full list of all items returned and the dollar amount.
Rounding Report This option provides a breakdown of sales requiring rounding up or down identified by receipt number and the total
Unlisted Items This option provides a list of all items sold as unlisted items.
Graphs This option provides two bar graphs, one illustrating the number of customers per hour and the other the dollar value of sales per hour.
Miscellaneous Transactions This option lists all journal entries in dollar amount.
Debtor Transaction Report • 1 Details – This lists all transaction details for each debtor, showing each individual item they purchased.
• 2 Summary – This lists the total amount for each debtor, it does not show individual transactions.
#Note: The EOD report also contains a stock transfer section. This section details all the stock transfers that have been conducted during the EOD period. Details include Debtor (stock transfer recipient), product, quantity, GST and amount.
#Note: These options can be changed at any time. For example if you are viewing an end of day report, you can change what appears in it. Simply go into the ‘End of day option’ window and tick (or untick) the corresponding tick boxes and the end of day report will automatically update. This action can also be performed for previous End of Days and EOD history reports.
2.14.2 Running Total (X Reading)
An ‘X Reading’ allows you to see (and print) statistics for the selected computers without finalising the End of Day.
1. Navigate from the LOTS Start Menu Æ Sales