Effective Date: October 1, 2015
(e) Prize payout.
(1) Controls must be established and procedures implemented for cash or cash equivalents that address the following:
(i) Identification of the agent authorized (by position) to make a payout;
(ii) Predetermined payout authorization levels (by position); and
(iii) Documentation procedures ensuring separate control of the cash accountability functions.
SICS
(iv) The authenticity of each payout must be verified by at least two (2) persons. A computerized card verifying system may function as the second person verifying the payout if the card with the winning numbers is displayed on the reader board.
(v) Payouts in excess of $1,200 must require written approval, by personnel independent of the transaction, that the bingo card has been examined and verified with the bingo card record to ensure that the ticket has not been altered.
(vi) Total payout must be computed and recorded by shift or session, if applicable.
(2) Verification of validity.
(i) Controls must be established and procedures implemented to verify that the following is valid for the game in play prior to payment of a winning prize:
(A) Winning card(s);
SICS
1) The authenticity of each payout must be verified by at least two (2) persons. A computerized card verifying system may function as the second person verifying the payout if the card with the winning numbers is displayed on the reader board.
(B) Objects drawn; and SICS
1) Objects drawn in conduct of bingo games will be verified and inspected for damages/alterations as described in 543.8((d)(1-11).
Page 79 of 463 (C) The previously designated arrangement of numbers or designations on such cards, as described
in 25 U.S.C. 2703(7)(A).
SICS
1) The Bingo Associate will read the verification number to the bingo caller.
(ii) At least two agents must verify that the card, objects draw, and previously designated arrangement were valid for the game in play.
(A) The authenticity of each payout must be verified by at least two (2) persons. A computerized card verifying system may function as the second person verifying the payout if the card with the winning numbers is displayed on the reader board.
(iii) Where an automated verification method is available, verification by such method is acceptable.
SICS
(A) If there are multiple bingos, the bingo caller will call out the name of the Bingo Associate, who has the next Guest’s winning bingo card/traveler. This action will be repeated until all bingos have been verified by the bingo caller.
(3) Validation.
(i) For manual payouts, at least two agents must determine the validity of the claim prior to the payment of a prize. The system may serve as one of the validators.
SICS
(A) Two associates will verify the bingo card prior to payment.
(ii) For automated payouts, the system may serve as the sole validator of the claim.
SICS
(A) If automated payouts are used, the verification number from the electronic device will be considered the validator.
(4) Verification.
(i) For manual payouts, at least two agents must verify that the winning pattern has been achieved on the winning card prior to the payment of a prize. The system may serve as one of the verifiers.
SICS
(A) Two associates will verify the bingo card prior to payment.
(ii) For automated payouts, the system may serve as the sole verifier that the pattern has been achieved on the winning card.
SICS
(A) If automated payouts are used, the system may serve as the sole verifier that the pattern has been achieved on the winning card.
(5) Authorization and signatures.
(i) At least two agents must authorize, sign, and witness all manual prize payouts above $1,200, or a lower threshold as authorized by management and approved by the TGRA.
(A) At least one (1) authorizing associate must be independent of the transaction.
Page 80 of 463 SICS
(B) Payouts in excess of $1,200 must require written approval, by personnel independent of the transaction, that the bingo card has been examined and verified with the bingo card record to ensure that the ticket has not been altered.
(ii) Manual prize payouts above the following threshold (or a lower threshold, as authorized by management and approved by TGRA) must require one of the two signatures and verifications to be a supervisory or management employee independent of the operation of Class II Gaming System bingo:
(A) $5,000 for a Tier A facility;
(B) $10,000 at a Tier B facility;
(C) $20,000 for a Tier C facility; or
(D) $50,000 for a Tier C facility with over $100,000,000 in gross gaming revenues.
(iii) The predetermined thresholds, whether set at the MICS level or lower, must be authorized by management, approved by the TGRA, documented, and maintained.
(iv) A Class II gaming system may substitute for one authorization/signature verifying, validating or authorizing a winning card, but may not substitute for a supervisory or management
authorization/signature.
SICS
(v) Choctaw Casinos do not offer bingo at Tier A and B facilities. The threshold for Tier C Facility shall not exceed $20,000.
(6) Payout records, including manual payout records, must include the following information:
(i) Date and time;
(ii) Amount of the payout (alpha & numeric for player interface payouts); and (iii) Bingo card identifier or player interface identifier.
(iv) Manual payout records must also include the following:
(A) Game name or number;
(B) Description of pattern covered, such as cover-all or four corners;
(C) Signature of all, but not less than two, agents involved in the transaction;
(D) For override transactions, verification by a supervisory or management agent independent of the transaction; and
(E) Any other information necessary to substantiate the payout.
SICS
(v) Documentation of payouts will be recorded in the bingo system and requires input of all information required by 543.8 (e)(6)(i-iii). If manual payouts are performed, all information required by 543.8(e)(6)(iv)(A-E).
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