The Administrative Settings dialog box also contains several options that you can choose from to indicate how you want a Roaming User Profile to function at each Roaming User Profile location.
These options can affect how much data is transferred across your network when the Master and Local Roaming User Profiles are synchronized. For more information, see Estimating Network traffic caused by synchronization and How Dragon Synchronizes Master and Local Roaming User Profiles.
Roaming User Profile options on the Administrative Settings dialog box
Display Classic Open User Profiles dialog
Enable this option to display the Classic Open User Profiles dialog box. The setting configures the Open User Profiles dialog box to display only folders that contain actual Dragon User Profiles in the Location of User Profiles box.
Note:
For faster performance at large sites with Roaming User Profile directories, Nuance recommends using the default appearance for the Open User Profiles dialog box. Displaying the Classic Open User Profiles dialog box takes longer because Dragon first
verifies that directories contain valid Dragon User Profiles. Directory structures do not display with the Classic setting.
Allow non-Roaming User Profiles to be opened
Select this box to permit the end-user to open non-Roaming (local) User Profiles. Nuance recommends clearing this option to prevent anyone from dictating with a non-Roaming (local) User Profile by accident.
Merge contents of vocdelta.voc into network user profile when file is full
Select this box to copy the contents of the local vocdelta.voc file to the master Roaming User Profile without running the Acoustic and Language Model Optimizer.
If you do not set this option and if you have not run the Acoustic and Language Model Optimizer for a long time, the end-user will see a message when the vocdelta.voc file becomes full. If you do not run the Acoustic and Language Model Optimizer regularly, you should set this option to prevent end-users from seeing this message.
Vocdelta.voc is the file used to store vocabulary changes in the Master Roaming User Profile. It is updated whenever a Local Roaming User Profile is closed, and it is used to update the Local Roaming User Profile with vocabulary changes every time that a User Profile is opened. When you run the Acoustic and Language Model Optimizer on the Master Roaming User Profile, Dragon incorporates the contents of vocdelta.voc into the vocabulary (.voc) file and clears the content of vocdelta.voc.
If you check this setting, Dragon monitors the size of the vocdelta.voc file. When the
vocdelta.voc file reaches 90% of its maximum size (500 KB), Dragon incorporates the contents of the vocdelta.voc file into the vocabulary (.voc) file and clears vocdelta.voc. This operation occurs when the end-user opens the local Roaming User Profile. This operation can take a long time because the vocabulary file must be transferred over the network twice. Subsequently, opening the local Roaming User Profile on another
workstation can also take a long time because the entire vocabulary file must be copied from the master to the local Roaming User Profile.
Selecting this option will transfer at maximum 500 KB, or 12 bytes/word across the network at synchronization if the Roaming and Local copies are different.
Access network at user profile open/close only
Select this box to synchronize changes made to the local Roaming User Profile to the Master Roaming User Profile only when a local Roaming User Profile opens or closes. If this box is not selected, then these local changes are immediately transferred to the Master Roaming User Profile. The only changes affected by this setting are the changes an end- user makes locally from the Options dialog box, therefore this setting is highly unlikely to have a perceptible impact on Dragon’s performance.
At synchronization, setting this option will copy approximately
n 21 MB of vocabulary files (*.voc).
n 240 MB of acoustic archive files create for each dictation session (acarchive.nwv and acarchive.enwv).
Note: These files are only copied from the Local to the Roaming User Profile; they are never copied from the Roaming User Profile to the local User Profile.
n Vocabulary files - when the local end-user modifies the vocabulary with information from the Learn from specific documents, Learn from sent e-mails, or Vocabulary Optimizer dialogs or when the Roaming and Local copies are different.
n Acoustic archive files - these files will be copied to session folder if it exists. Once the master voice_container limit is reached, nothing more is copied.
Ask before breaking locks on network user profiles (recommended for UNC and mapped drives)
Select this box to keep the option of maintaining or breaking a network lock when opening a Roaming User Profile. Normally, network locks prevent anyone from opening a Roaming User Profile at the same time someone else is opening that User Profile. While this process does not take a long time, network problems can cause a lock to become "stuck" and not release when the opening process is completed. When this happens, the next time anyone tries to open that User Profile, Dragon displays a message stating that the User Profile is locked and giving them the option of overriding it. If you do not want this message displaying and always want to break a network lock in this situation, you can clear this option to prevent the message from appearing. Because the presence of a lock can indicate a problem that needs to be addressed, Nuance recommends that you enable this option.
Notes:
n This option is valid for users connecting to the Master Roaming User Profile location using a mapped drive or UNC drive, but is not supported for users connecting over HTTP.
n Be careful when in breaking a locked Roaming User Profile. For example, if you break a lock when another end-user is writing to the Master Roaming User Profile, breaking the lock may corrupt the Master Roaming User Profiles.
n If an end-user opens a Roaming User Profile while the Acoustic and Language Model Optimizer is running on the Master Roaming User Profile, the end-user will see a message but can continue.
Set audio levels on each machine (recommended)
Select this box to run the Check your microphone option from the Accuracy Center
window before your first session with a Roaming User Profile. This includes the Volume Check and the microphone Quality Check. Check this option if your users are dictating on different computers or on a single computer, like a laptop, in many different locations. When an end-user changes computers or locations, the audio setup data can vary depending on differences in the microphone and sound card, as well as differences in ambient sound levels of each Roaming User Profile location. In situations where Dragon detects a significant difference between operating systems, sound cards, microphones, or other hardware, the program will prompt you to run Check your microphone even if you do not have this option selected.
Save acoustic information
An end-user selects the Save acoustic information option to make sure that their acoustic information is saved along with their local User Profile. By saving the acoustic information, the end-user ensures that any corrections they make will be available after they close and re- open the User Profile. This option also makes sure that these corrections will be synchronized between the Local and Master Roaming User Profile if the end-user also enables the Always copy acoustic information to network option.
The Save acoustic information option is turned on by default
Prompt before saving to network location
An administrator can set the Prompt before saving to network location option to let end- users choose where to save their User Profile. When an administrator enables this option, and an end-user attempts to close Dragon or turn off or log off the operating system, a dialog box appears that lets the end-user choose to save their profile locally or to the master
network location. An end-user can save their profile locally if they are on a slow network. An end-user can save their profile to the master location to ensure any updates to their profile are available at other network locations.
Copy Dragon Log to Network
Select this box to copy the Dragon.log file from the local workstation to the master Roaming User Profile location whenever the program synchronizes the local and master Roaming User Profile. Dragon.log contains information that can help to diagnose problems that your users might encounter using Dragon.
Note: The Dragon.log file will not be copied once the maximum size is reached in the Disk space reserved for network archive option.
Selecting this option can increase how long it takes to close a Roaming User Profile. It can also limit the usefulness of the Acoustic and Language Model Optimizer because it reduces the amount of acoustic data that can be stored in the network archive. Nuance recommends that you not set this option unless requested by Nuance Technical Support.
Selecting this option will transfer 1 MB or less of data across the network at synchronization. These files are only copied from the Local Roaming User Profile to the Master Roaming User Profile; they are never copied from the Master Roaming User Profile to the Local Roaming User Profile.
Always copy acoustic information to network
Select this box to copy the User Profile’s acoustic model (.usr and .sig files) to the Master Roaming User Profile location.
If you chose not to copy the User Profile’s acoustic information to the network, updates to the acoustic model that you make on one computer (for example by correcting and training words) will not be available on other computers used by that particular Roaming User Profile until you run the Acoustic and Language Model Optimizer on the Master Roaming User Profile location and the Local and Master Roaming User Profiles synchronize. Therefore, if you do not run the Acoustic and Language Model Optimizer on the Master Roaming User Profiles regularly, you should set this option.
By always copying the acoustic information to the Master Roaming User Profile location, you ensure these accuracy improvements will be available when the Master Roaming User Profile is opened from another location. However, setting this option can increase the amount of time it takes to close a Roaming User Profile.
In Dragon NaturallySpeaking13, an end-user can set the Save Acoustic information
option to control if Dragon saves the .usr and .sig files on each computer they dictate on. See "Controlling updates to the acoustic components of a User Profile" in Dragon - What's New for administrators for more information.
The transfer of acoustic information based on this option's setting is not limited by setting the
Disk space reserved for network archive option.
Setting this option will copy approximately 15 MB across the network at synchronization if the Roaming and Local copies are different.
Conserve archive size on network
Select this box to prevent copying of .DRA files (files that contain the acoustic data from the latest dictation session) to the Master Roaming User Profile location when the program synchronizes the Local and Master Roaming User Profiles. Leaving this box unchecked allows the local .DRA files to synchronize with the Master Roaming User Profile, which makes the .DRA files available to the Acoustic and Language Model Optimizer when it is run on the Master Roaming User Profile locations and provides increased accuracy.
However, because .DRA files can be large, if you experience excessive network slowdowns, checking this option may solve the problem by eliminating the copying of these files each time the Master and Local Roaming User Profiles synchronize. You can still run the Acoustic and Language Model Optimizer on the Master Roaming User Profile, but since it will not have the .DRA files to process, the accuracy gains will be less.
Note: The .DRA files will not be copied once the maximum size is reached in the Disk space reserved for network archive option.
At synchronization, setting this option will copy approximately 1.3 MB for each minute of dictation saved in the .DRA files. These files are only copied from the Local Roaming User Profile to the Master Roaming User Profile; they are never copied from the Master Roaming User Profile to the Local Roaming User Profile.
Disk space reserved for network archive
Use this option to specify the maximum size of the directory containing the acoustic data (the .dra and the log files) available to the Acoustic Optimizer. By default the archive size is 1000 MB per dictation source. To conserve space, you can reduce the default size and select the
Conserve archive size on network option.