2.5
Setting CLS Payroll Options
From the CLS Main Menu, enter SI to access the System Initialization menu. Select 1, Set System Parameters; choose 3 to define CLS payroll options, and the following menu appears:
From the Set Payroll Options menu, choose 1 to enter payroll contact information:
The current value of each field is displayed. You may enter a new value for the field or press Enter to accept the current, or default, value.
Accounting Firm Address Line 1 Address Line 2 City, State, Zip Telephone: Work Telephone: Fax Federal ID Contact Name Job Title
E-mail Address Self-Employed SSN or PIN
Enter basic information for the firm and the contact. Depending on your selection in the PF
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program, menu selection 2, this information may be used when printing W-3s and 1096s. It will also be used for the preparer name and/or telephone number on forms produced by the CLS ~
Unemployment Plus add-on.
Alternate Address for 940, 941, 943, SUTA (Y,N) Address Line 1
Address Line 2 City, State, Zip
If you would like to use your own address in place of the employer’s address on 940, 941, 943 and unemployment tax returns, enter Y and enter your address here (this information may be overridden in PF 2).
Set Third Party Designee (Y,N) Designee’s Name
PIN Phone
Enter Y if you want to use a common third party designee on 940, 941 and 943 forms, then enter the designee’s name, PIN and phone number here (this information may be overridden in PF 2).
Accept or Escape? (A,Esc)
Press A to accept your payroll options. Press Esc to return to the Set Payroll Options menu without saving any changes.
From the Set Payroll Options menu, choose 2 to set the payroll options:
The current value of each field is displayed. You may enter a new value for the field or press Enter to accept the current, or default, value.
Print Zero Balances in PJ (Y,N)
Press Y if you would like employees with zero balances included on the Payroll Journal.
Medicare Column in PF (Y,N)
Press Y if you would like social security and Medicare columns to be automatically created when new payroll series are added (PF). Press N if you prefer a single FICA column.
CT Tolerance, in cents (0-99)
The Computed Transactions (CT) program uses a default .05 tolerance to determine if FICA and/or SDI should be adjusted. You may increase or decrease the tolerance here.
CT Zero Transactions (Y,N)
Press Y to force FICA, FUTA and SUTA transactions to be created when computing the employer’s payroll taxes in CT, Menu Selection 4, even if no tax is due.
Setting CLS Payroll Options 2-37
Print Liability on 941 (Y,N)
The IRS does not want monthly tax liabilities printed on the 941 form if the payroll tax liability for the quarter being reported is less than $2,500. If you want to print the monthly tax liabilities anyway, enter Y; otherwise, enter N.
Print signature info on 941 (Y,N)
If you would like to suppress printing of the signature block on the 941 for all ledgers, enter N. If you answer Y, you can control the signature block for individual ledgers in PF 2.
Print preparer info on 941 (Y,N)
If you would like to suppress printing of preparer information on the 941 for all ledgers, enter N. If you answer Y, you can control the preparer information for individual ledgers in PF 2.
Print Liability on 940 (Y,N)
The IRS does not want monthly tax liabilities printed on the 940 form if the payroll tax liability for the quarter being reported is less than $500. If you want to print the monthly tax liabilities anyway, enter Y; otherwise, enter N.
Print signature info on 940 (Y,N)
If you would like to suppress printing of the signature block on the 940 for all ledgers, enter N. If you answer Y, you can control the signature block for individual ledgers in PF 2.
Print preparer info on 940 (Y,N)
If you would like to suppress printing of preparer information on the 940 for all ledgers, enter N. If you answer Y, you can control the preparer information for individual ledgers in PF 2.
Employee/Vendor List Format (1,2)
Select the format of the vendor name in the employee list popup window. Press 1 to display only vendor name 1. Press 2 to display both vendor names 1 and 2.
TF Soc Sec Option (1-3)
Select the default to be used for employees and vendors when printing forms in TF. Press 1 to print employees with social security numbers. Press 2 to print employees without social security
numbers. Press 3 to print all employees. Press F1 to select from a pop-up list.
Totals on W-2s (Y,N)
Press Y if you want totals printed after the last W-2; press N if you want them left blank.
Print signature info on W-3 (Y,N)
If you would like to suppress printing of the signature block on the W-3 for all ledgers, enter N. If you answer Y, you can control the signature block for individual ledgers in PF 2.
Print Zeros on W-2s/W-3s (Y,N)
Press Y if you want zeros printed in required boxes on W-2 and W-3 forms when the balance is zero (e.g., Gross Wages, Fed W/H, Soc. Sec. Wages/WH, Medicare Wages/WH and State Wages/WH). Press N if you do not.
Totals on 1099s (Y,N)
Press Y if you want totals printed after the last 1099; press N if you do not.
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Print signature info on 1096 (Y,N)
If you would like to suppress printing of the signature block on the 1096 for all ledgers, enter N. If you answer Y, you can control the signature block for individual ledgers in PF 2.
System Time Zone (1-6)
Enter your system time zone. Press F1 to select from a popup list. Note: this information is required only if you will be using XML filing of 941s.
Download Soft Tax Fonts (0-2)
CLS uses soft tax fonts to draw payroll tax form images on blank paper. If you want to print W-2s, 1099s, 941s, etc. on blank paper, choose the method for downloading the CLS fonts to your printer:
Press 0 if you do not want CLS to download fonts. Press 1 to download fonts once per session.
Press 2 to download fonts with each set of forms printed. Press F1 to select from a pop-up list of options.
Note: The TF and TW programs contain routines to download fonts. If the soft tax fonts are not available after printing from another application, you may use these routines to reload them.
Accept or Escape? (A,Esc)
Press A to accept your payroll options. Press Esc to return to the Set Payroll Options menu without saving any changes.
Payroll options have been updated.
CLS updates your payroll options and returns to the Set Payroll Options menu.