The integration option for Microsoft SharePoint software provides the capability to set properties of the following Web Parts:
• “IOMS-Content Explorer” Web Part
• “IOMS- Display Search Results” Web Part
By editing Web Part properties, you can customize their behavior based on your choice.
10.1 IOMS-Content Explorer Web Part Properties
The integration option for Microsoft SharePoint software provides access to IOMS-Content Explorer Web Part properties.They can be set on each page of an SAP Business Objects site having
IOMS-Content Explorer.
To access or edit the properties of this Web Part, perform the following steps:
1. Hover the mouse cursor on the right section just above the IOMS-Content Explorer toolbar.
A show setting list is displayed.
2. In the show setting list, select the Edit Web Part option.
Note:
On Microsoft SharePoint 2007 platform, this option shows as Modify Shared Web Part.
The "Properties" panel is loaded on the right side of page.
Apart from the regular Web Part properties (Appearance,Layout and Advanced) provided by Microsoft SharePoint, the integration option provides another group of properties which can be seen within the section titled "SAP BusinessObjects" in the "Properties" panel.
This section contains the following settings
• Display Columns- Through this, you can define the columns to be displayed in the Content Explorer.You just need to make selections from a group of check-boxes.
• Document Navigation Preference- This setting is used to control the presence or absence of the Show drop-down option which appears in toolbar of IOMS-Content Explorer and allows you to toggle between the folder and category views of the list panel. This preference setting has two radio button options - Show(Select View) and Do not show.
• Number of Rows per page shown by default- This setting defines the number of rows/ reports to be displayed by the Content Explorer. Specify this parameter if the number of rows displayed in the default view of Content Explorer Web Part do not meet your requirements.
• Start Folder- Use this field if you want the content of a particular folder to be directly displayed in the IOMS-Content Explorer list panel once you log on to the site or navigate to that page. This means that other folders and files apart from your chosen folder will not be displayed by default when you navigate to that particular page. For a better understanding, refer to the sub-section of this topic.
• Show Toolbar- This property appears as a checkbox and appears only when you are using Microsoft SharePoint 2010 as the platform. When you select this checkbox, then besides the ribbon menu which appears on the top of the page, you also get the toolbar of IOMS-Content Explorer Web Part, which means that then you can perform all actions on the reports through the toolbar as well.
Note:
a. The set of display columns which are actually configured by the software once you apply your selections through the "Properties" panel, would depend on the page or view in which you are located. Other columns, even if selected will be ignored if not applicable to the view. The table below, lists the display columns which apply to each page of the site definition template.
Configurable display columns View
File Description, Instances, Last Run,Owner, Type Description My Favorites
File Description, Instances, Last Run,Owner, Type Description Report Repository
File Description, From, Last Run,Owner, Sent ,Type Description Inbox
b. The Show(Select View) is the default document navigation preference setting and the View Mode drop-down option always shows up in IOMS-Content Explorer toolbar unless toggled through this property.
c. Document Navigation Preference property is not applicable for "Inbox". Irrespective of the preference setting which you specify in Properties panel for IOMS-Content Explorer in Inbox page, it will not be picked by the software, as "Inbox" does not have the folder,category toggle option.
d. Number of items or rows per page takes the range of one to fifteen. If the number specified by you is out of this range, it is ignored by the software.
e. Show Toolbar property does not show up if the platform is Microsoft SharePoint 2007 as there is no ribbon feature in this case and toolbar is default feature of IOMS-Content Explorer Web Part.
3. Apply your selections made to the IOMS-Content Explorer properties of the site page.
• To apply the settings on the Web Part without exiting from the properties panel, click the Apply button.
• To apply the settings and close the properties panel click the OK button.This refreshes the page and displays the IOMS-Content Explorer on your particular site page to reflect the new settings.
• To get back to the page without making any changes to the Content Explorer properties, click the Cancel button.
Note:
The properties of IOMS-Content Explorer would apply to the particular page on which it is set and would not be common across pages.
So if, for example you have set the display columns and document navigation preference of
IOMS-Content Explorer on the Home Page, it would not apply automatically to other pages.These will retain the default settings as per the out-of-the-box site template.
Related Topics
•The Ribbon Menu (in SharePoint 2010)
10.1.1 Setting the Start Folder Property
The start folder property is used when you want the content of a particular folder to get displayed directly in the IOMS-Content Explorer Web Part once you log on to the site and navigate to that page.
This means that apart from the content of your chosen folder, other files and folders will not be displayed by default when you navigate to that particular page.
For example, your My Favorites folder in the CMS has folders organized as,My
Favorites->Reports->Sales->Profits_2010->Californiaand the folder California has numerous reports such as Q1.rpt, Q2.rpt, SanDiegoQ3.WebI, LA_Q4.xls and a few sub-folders as well.You want to access all the content of California on the "Home" page of your site, rather than navigating to the same in the IOMS-Content Explorer. To achieve that, you can specify California as the Start Folder in the IOMS-Content Explorer "Properties" of the "Home" Page.
Similarly, you can set an important or frequently-accessed folder as the start folder on any page of your site having the IOMS-Content Explorer Web Part.
Note:
Even after specifying the start folder for a view, if you want to access the files and folders residing at the upper levels in the file hierarchy, you can do so with the help of the breadcrumb that appears on top of every view of your SAP BusinessObjects site.
To set your chosen folder as the “start folder”, perform the following steps:
1. Retrieve the CUID of the folder.
a. In the IOMS-Content Explorer Web Part of any site page, click the context menu of the folder which you want as the “start folder” for that particular page or view. Select the Properties option in the menu.
The "User Actions" Web page opens displaying the properties of the chosen folder.
b. One of the folder properties displays the “ID,CUID” of the folder. Copy this CUID value that you see after the delimiter.
2. Hover the cursor over the top right of the IOMS-Content Explorer and click on the drop-down arrow symbol that appears. Select Edit Web Part option from the menu.
The"Properties" panel of IOMS-Content Explorer Web Part opens up on the right side of the page.
3. In the start folder text field of the"Properties" panel, paste the CUID that was retrieved in step one,.
4. Click OK.
The "Properties" panel is closed and you return to the normal view of the site-page.
The contents of the folder specified as the “start folder” can now directly be seen whenever you navigate to this particular page of your SAP BusinessObjects site.
10.2 IOMS-Display Search Results Web Part Properties
The integration option provides you the capability to access and edit the properties of “IOMS-Display Search Results” Web Part. You can define the number of search results per page which you want to see on the search results page of your SAP BusinessObjects site.
To set the IOMS-Search Web Part properties, perform the following steps:
1. Hover the mouse over the right section just above the “IOMS-Display Search Results” Web Part on the search results page.
A drop-down list is displayed.
2. Click the drop-down list and select the Edit Web Part option.
Note:
On Microsoft SharePoint 2007 platform, this option is displayed as Modify Shared Web Part.
The "Properties" panel is loaded on the right side of page.
Apart from the regular Web Part properties (Appearance,Layout and Advanced) provided by Microsoft SharePoint, the integration option provides another group of properties which can be seen within the section titled "SAP BusinessObjects" in the "Properties" panel. You find a text field Number of Results per Page in this section.
3. Based on the number of search results you want to view on one page of the site, enter a value in the Number of Results per Page field.
4. Click OK.