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Chapter 3: Settings
This chapter explains about the different ways in which you can customise Junior Librarian.net. Some of the sections are covered in greater detail later in the guide.
The Password Manager menu allows you to choose the level of security you would like to set for Borrower and User Manager passwords. User Manager is covered in greater detail in Chapter 12.
The Module Settings / SIP2 Server menu enables the system to work with SIP2 Compatible Terminals.
The Barcodes section tells you about the relevance of setting up barcode masks to enable the system to read the different borrower and resource barcodes you will use.
The Junior Librarian Section explains how you enable / disable settings as you see fit for your Circulate and Review screens. Junior Librarian is covered in greater detail in Chapter 5.
The Data Tidy section tells you how you can make changes to the data which is stored in Junior Librarian.net. Data Tidy is covered in greater detail in Chapter 13.
The Fields section tells you how you can add your own custom fields into borrower, tutor group and resource record cards. Custom Fields is covered in greater detail in Chapter 4.
The Language section explains how you can change the field names which appear in any of the databases. Language is covered in greater detail in Chapter 11.
The Page Views section tells you how you can create your own views which show the information that you require. Page Views is covered in greater detail in Chapter 11.
The Restrictions section explains how restrictions in Junior Librarian.net work. Restrictions are covered in greater detail in Chapter 6.
The Reviews section explains how you can create your own review questions for when a borrower reviews a resource that they have read. Reviews are covered in greater detail in Chapter 9.
The Printing section tells you how you can set up Junior Librarian.net so that anyone who wants to print information out in My Books has a limit on the number of records they can print.
The Reminders section tells you how to set up your email reminder settings. Reminders are covered in greater detail in Chapter 7.
The General section allows you to upload an image (i.e. your school logo) to appear on the home page of Junior Librarian.net. This is also the place to switch interfaces for the home page between Junior Classic and the Beach Scene.
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Password Manager
Password Manager is the area in which the password strength for Borrower‟s user accounts and User Management user accounts is set.
It is also the area in which you can apply a Global Update to all Borrower‟s usernames and passwords in the system. This new feature takes a matter of minutes instead of having to change usernames and passwords in each record manually!
To enter, click on Settings / Password Manager.
The Complexity tab on the Password Manager window displays three options each for both the Borrower and User Manager accounts.
The requirements for each option are listed below:
Weak = Minimum of 5 characters in length
Strong = Minimum of 8 characters in length, containing at least 1 number
Complex = Minimum of 8 characters in length, containing at least 1 number and both upper / lower case characters.
Click on Settings / Password Manager
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The Global Update tab on the Password Manager window displays options for Logon Names; Passwords; and allows you to select to which Tutor Group(s) you would like to apply these changes.
Please Note: The Global Update utility will only update borrower records which have no existing logon details.
Select Logon Name values from the options listed
Select Password values from the options listed Select more
than one Tutor Group(s) by holding the CTRL key and highlighting the required groups
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Module Settings / SIP2 Server
To enable the system to work with SIP2 compatible terminals click on Settings then Module settings and SIP2 Server. Enter the Borrower Identifier and Resource Identifier settings.
Select the relevant Borrower Identifier method from the drop down list
Select the relevant Resource Identifier method from the drop down list
Enter password and click Save
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Barcodes
All new resources and borrowers who are added to Junior Librarian.net will be allocated a barcode. A barcode mask must be set up beforehand so that Junior Librarian.net can recognise the borrower or resource when the barcode is scanned.
Please Note: various barcode masks are added to the system as default upon setup, to help you get started on using your library as quickly as possible. However, barcode masks for barcodes such as SLS barcodes will need to be set up by you manually.
Every barcode, whether it‟s for a resource or borrower, consists of characters. These can be numbers (Numeric), letters (Alphabetic) or a mixture of both letters and numbers
(Alphanumeric).
By looking at the barcode, it‟s not always possible to see what characters it consists of, some barcodes contain „hidden‟ characters. For this reason, we recommend that you use the Notepad program on your computer to scan in the barcode which will show all of the characters.
When creating a mask, symbols represent the characters of the barcode that you want to scan. These symbols are hashes (#) which represent a numeric character, stars (*) which represent alphabetic characters, question marks (?) which represent any character, and percentage signs (%) which ignore a character. The mask you set up can be a combination of all 4 symbols.
Please Note: There are some exceptions to using the * symbol. These will be covered later in this section.
How do I set up a resource or borrower barcode mask consisting of numbers only?
From the menu bar at the top of the screen, select Settings and then Barcodes. Click on the Barcode Masks tab at the top of the screen. You will see that there are already some
barcode masks which have been set up for you. The top one is for a resource barcode which has a barcode consisting of 6 numeric characters. The second one is for resource barcodes which consist of 5 numeric characters and the last one is for borrower barcodes which consist of 4 numeric characters.
To set up a new mask, click New.
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Masks which have already been set up are listed here
Click New to create a new mask
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Type a description for the mask you are creating and then choose the barcode type from the Type drop down menu. Look at the barcode you want to set up a mask for. An example of a barcode could be „1234‟. As this consists of just numeric characters, type 4 hashes (# # # #) in the Mask field. Click OK when you have finished.
If you have resource barcodes which consist of more numeric characters than the masks you have created, repeat the above instructions. For example, as well as a barcode of „1234‟ you could also have „12345‟. In this case, the mask would be „# # # # #‟.
How do I set up a resource or borrower barcode mask consisting of numbers and letters?
You may have some resources which have a barcode that contains both numbers and letters (alphanumeric).
It is important to scan a few of the same type of barcode in Notepad so that you can see what characters are included.
For example: You could have a selection of resource barcodes which all start with the same letter:
R0234 R2345 R4567
From the Settings, Barcodes screen click on New.
Type a
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Type a description for the mask you are creating and then choose the barcode type from the Type drop down menu. As the barcodes in the example above consist of alphanumeric characters with one letter at the beginning and then four numbers, type „R# # # #‟ in the Mask field.
If the letter was at the end of the barcode (e.g.1234R), the mask would read „# # # #R‟.
MLS recommend that you use the letter in the mask as opposed to the * symbol. This is so that the system can distinguish between the different types of barcodes which will be scanned as your library becomes more established.
Click OK when you have finished.
What if my barcodes include a letter which is different on each barcode?
You may have a situation where you have some barcodes which consist of alphanumeric characters, where a different letter has been included in each one. For example:
123A4 234B5 276V9
In this case, the mask would be „# # # * #‟ because it is better to use the * symbol as this indicates that the letter could be any letter between A to Z. Not using the * symbol would mean creating 26 different masks!
Please Note: If the letter appears in a different place on each barcode, a separate mask will need to be set up accordingly. For example:
123A4
Select the type of barcode here e.g.
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What does Returning the Value do?
On the screen when you are creating a new mask, there is an option you can tick called Return the Value. By placing a tick in this box, you are simply instructing the system to look at the scanned barcode and it will return the value of that barcode
For example: If you scan in the 6 digit barcode “000123”, it will simply return 123 as this is the value of the barcode.
Please Note: If you have converted to Junior Librarian.net from Junior3, there will already be a tick in the Return the Value box. If you are a new customer, the Return the Value box will be empty.
If you are unsure about creating or editing barcode masks, please consult the MLS Help desk.
What does the Modification Mask do?
The modification mask enables you to control how barcodes are stored and searched within Junior Librarian.net.
Please consult the MLS Help desk for more information.
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Junior Librarian
It is within Settings / Junior Librarian that you choose what options you wish to be made available within Circulate.
By ticking Allow keyboard input you give the option of typing in the book and reader
barcodes, as well as scanning them with the barcode reader. This may be useful should your barcode reader be out of order.
Allow printing allows you to print from Circulate.
If Allow a reference item to be issued is select, the ability to bypass the default restriction of referenced items not being available for issue is given.
If Enable Auto Returns is selected, the only information required to return a book within Circulate is the Resource‟s barcode number.
Allow a user to Undo a Mistake is a useful function which allows the librarian to click Undo should they have issued or returned incorrectly.
In order to Issue or return multiple resources to a student at a time, the librarian is required to enter a Multi Issue/Return Password. It is within this window that the password is set.
Change the time to Clear circulate system messages after __ seconds to fit with what is convenient to the libaray.
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Data Tidy
What is Data Tidy?
When entering resources or borrowers into Junior Librarian.net, especially if more than one person has been in charge of this, you may have differences in the way that some words have been entered into each field. To save you having to find and edit each individual record, you can use Data Tidy to apply settings of your choice to both previously entered borrower and resource records and any that are entered in the future.
How do I apply the settings for Data Tidy?
Make sure you are in the screen that you‟d like to apply the Data Tidy settings to e.g.
Resources or Borrowers. From the menu bar at the top of the screen click on Settings and then Data Tidy.
If there is a tick in Do not tidy, uncheck this box so that you can select the settings for that field. Click the drop down arrow at the end of the Field box and select the first field that you would like to choose your data tidy settings for. Select the Data Tidy options you want.
Repeat this for each field you wish to apply Data Tidy settings to. Click Close when you have finished.
When you have clicked Close, any future records which are added to the database will have the Data Tidy settings applied to them when the Save option is clicked.
For more information on Data Tidy, please see Chapter 13: Tidying Data.
Select Settings
Click here to activate Data cleanse replacements and Data cleanse remove
Click Close when you have finished
Use the drop down arrow to select the field you would like to apply Data Tidy settings to
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Fields
You may find when adding your resources, borrowers or tutor groups that a particular field isn‟t available for you to add information to. In this case you can create your own Custom Fields.
How do I create my own custom fields?
From the menu bar at the top of the screen, click the Settings tab and then Fields.
Click Add to add a new Custom Field.
Click the drop down arrow at the right of the Table field and select the relevant database you would like to add the custom field to. Type the Field Name and then the Data Type, for example Text, Number, or Currency etc. Click Add when you have finished.
Click the Fields tab
Click Add to add a new field
Type the name of the custom field you want to add here
Click the arrow to select which
database you want to add the custom field to
Click the arrow and select the format you want the custom field to be in
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The Custom Field you‟ve created will now be shown underneath the relevant table. You can delete or rename it if you wish.
When you create a new Custom Field, it can be accessed by clicking on the Advanced tab which is located on the individual resource or borrower record card.
For more information on Custom Fields, please see Chapter 4: Creating My Library.
Click the Advanced tab
The Custom Field you’ve created is shown here
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Language
It is possible for you to customise any fields in Junior Librarian.net. For example, you may want to change some of the field names which appear in the Resources or Borrower record card.
From the menu bar at the top of the screen, click the Settings tab and then Language.
The Language screen will then appear. Under Installed Languages, a list of languages which are included in Junior Librarian.net is displayed. As you can see from the screenshot below, only English is listed. If your school is based overseas, you will more than likely have more than one installed language. Select the Language under the Installed Languages heading and click on Modify to change field/s for that language.
Select Language
Lists the languages currently installed in Junior Librarian.ne t
Click the arrow to change the system default language
Click Modify to change the fields for the highlighted language
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At the top left of the screen under the Section drop down list, select which section of Junior Librarian.net you wish to change the fields for. To change Field Names, make sure this has been selected.
A list of the fields you can change will then be shown. The original name is listed under the Source heading, any modification name is listed under the Edited heading.
To change a field name, highlight the field in the list i.e. highlight „Recycled‟ to change to
„Deleted‟. Click the Edit option next to the field name that you want to change. The cursor will flash next to the field name. Type the new name e.g.
Deleted, and then click Save at the bottom of the screen. Click Save again on the main languages page.
Please note: The new field names will be shown only once the IIS server has been restarted.
For more information on Languages, please see Chapter 11: Customising Junior Librarian.net, section on Language.
Select the section that you would like to edit the fields for
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Page Views
It is possible for you to customise some of the tabs which are held on a resource and borrower record and on the circulate screen.
From the menu bar at the top of the page select Settings and then Page Views.
The Settings - Page Views screen will then appear. Click on the relevant tab to change page views e.g. Borrowers.
Click on the relevant sub-tab e.g. Reservations.
Click on Settings and then Page Views
Click on the sub-tab you’d like to change
Click on tab you’d like to change
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The Page View - Edit screen will appear. This is the same screen you‟ll see when creating and editing the standard page views. See Chapter 11: Customising Junior Librarian.net for more information.
Make the required changes to the view and then click Save. To see the changes, open a borrower record and click on the tab you‟ve edited.
Repeat this for each tab that you‟d like to edit.
For more information on Page Views, please see Chapter 11: Customising Junior Librarian.net.
Make the required changes and then click Save
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Restrictions
How do restrictions work?
Restrictions in Junior Librarian.net work similarly to Active Directory permission settings.
This means that you create different borrower restriction groups, set up the permissions for those groups and then add your borrowers to whichever group you want them to belong to.
One of the main benefits of this is that you can create as many restriction groups as you wish, all with different allowances. For example, you may have a restriction group for your staff borrowers and one for your standard borrowers, giving the staff restriction group more allowances than the borrowers.
As well as being able to set up restriction groups for your borrowers, you can also set restrictions for your resource types e.g. Book. And the different media types within the
As well as being able to set up restriction groups for your borrowers, you can also set restrictions for your resource types e.g. Book. And the different media types within the