BIDDER RESPONSE FORMS
5 Should have ISO Certification
# please add supporting documents (i.e. LoA, Completion certificate, Performance certificate etc.) against each of the assignment.
This document is a property of Indian Institute of Management, Ahmedabad (IIMA). It should not be used in any form except bidding for the Appointment of Consultant for ERP project of IIMA.
Page 49 of 55
Form No F-3: Certificate as to Corporate Principal
To be signed by any of the Board of Directors or Company Secretary on Letter-head.
I __________________ certify that I am ___________ of the Company under the laws of and that __________________ who signed the above tender is
authorized to bind the Company/ Firm by authority of its governing body.
Signature: Seal:
# please add supporting documents (i.e. LoA, Completion certificate, Performance certificate etc.) against each of the assignment.
Form F-5 Performance Certificate
Kindly provide Client Performance Certificates for the completed projects provided for Form No F-4 stating the role, value. Or Copy of LoA/ Work Order along with proof of release of final payment, Year of award/completion and broad scope of work of the engaged firm
and the client's satisfaction level
# please add supporting documents (i.e. LoA, Completion certificate, Performance certificate etc.) against each of the assignment.
(Signature and Seal of
Authorized signatory of Bidder)
This document is a property of Indian Institute of Management, Ahmedabad (IIMA). It should not be used in any form except bidding for the Appointment of Consultant for ERP project of IIMA.
Page 50 of 55 Form No F-6: Company Information
Kindly provide the following details for the Firm and Consortium Members:
1. Name of the Firm: ………
2. Individual and Cumulative Turnover in the last three audited financial years (in INR):
Firm/Consortium Year
2012-13 Year
2013-14 Year
2014-15 Average
Lead <INR> <INR> <INR> <INR>
Member – 1 <INR> <INR> <INR> <INR>
(Please provide Published Annual Account for Balance Sheet and Profit and Loss statements as Proof)
Signature:
Seal
Full Name:
Address:
This document is a property of Indian Institute of Management, Ahmedabad (IIMA). It should not be used in any form except bidding for the Appointment of Consultant for ERP project of IIMA.
Page 51 of 55 Form No F-7: CVs
The format for submission of CVs is the following:
1. Name:
2. Profession / Present Designation:
3. Years with firm:
4. Nationality:
5. Key Qualification:
6. Professional Certification:
7. Area of Specialization:
8. Proposed Position on Team:
9. Key Experience:
(Under this heading give outline of staff members experience and training most pertinent to assigned work on proposed team. Describe degree of responsibility held by staff member on relevant previous assignments and give dates and locations.)
10. Education:
(Under this heading, summarize college/ university and other specialized education of staff member, giving names of colleges, dates and degrees obtained. Use up to quarter page.)
11. Experience:
(Under this heading, list of positions held by staff member since graduation, giving dates, names of employing organization, title of positions held and location of assignments. For experience in last ten years also give types of activities performed and Owner references, where appropriate.)
12. Language:
(Indicate proficiency in speaking, reading and writing of each language by 'excellent', 'good' or `poor').
Signature: ……… Name ………
Address ……… Date ………
Kindly ensure that the relevant work experience and its applicability to the present assignment are clearly articulated.
This document is a property of Indian Institute of Management, Ahmedabad (IIMA). It should not be used in any form except bidding for the Appointment of Consultant for ERP project of IIMA.
Page 52 of 55 Form No F-8: Approach and Methodology Approach and Methodology
Please provide details of methodology to be followed for successful
implementation of the project. Please provide the details of the following:
a. UNDERSTANDING OF THE ERP Project for IIMA AND ITS REQUIREMENTS,
b. DETAILS OF APPROACH and METHODOLOGY c. PROJECT MANAGEMENT OFFICE STRUCTURE
d. RESOURCE PLANNING AND ESTIMATION (including PERT chart) e. RISK MANAGEMENT*
*Kindly provide a detailed list of all risks envisaged during the execution of the assignment and specify how the firm/consortium plans to mitigate each of them. Please also indicate the seriousness of each risk envisaged on a scale of 1 to 5 with 1 being 'Not Serious' and 5 being 'Very Serious'.
Signature:
Seal
Full Name:
Address:
Form No F-9: Deviations/No Deviations Confirmation, Comments &
Suggestions
DEVIATIONS/COMMENTS/ SUGGESTIONS OF CONSULTANT On the Scope of Work, or any related area:
1.
2.
3.
4.
5.
(In case of no deviations, a statement to that effect must be given) Signature:
Seal:
Full Name:
Address:
This document is a property of Indian Institute of Management, Ahmedabad (IIMA). It should not be used in any form except bidding for the Appointment of Consultant for ERP project of IIMA.
Page 53 of 55 Form No 10: Cost of Services
Please specify the Lump Sum Price of the assignment Sr.No. Nature of
Costs Lump Sum
Amount Value of
Tax/Duty/Cess in the Lump
Sum ex/c.
Service Tax
Value of service Tax at present
rate
(In
figures) (In
words) (In
figures) (In
words) (In
figures) (In words)
1 ERP
Consultancy For IIMA
Total Lump Sum Price for Consultancy Services (inclusive of all Tax/
Duty/Cess but exclusive of service tax) in Words
Note:
1) The Bidders shall quote lump sum price for Consultancy services inclusive of all taxes and duties. The Owner will not be required to pay and/or reimburse anything over and above the price quoted except service tax, which will be payable as per the rate prevailing at the time of payment.
2) The lump sum price should include overhead/ out of pocket expenses, travel, boarding, lodging, visits etc.
3) The prices shall remain FIRM till completion of the Assignment.
Signature:
Seal
Full Name:
Address:
This document is a property of Indian Institute of Management, Ahmedabad (IIMA). It should not be used in any form except bidding for the Appointment of Consultant for ERP project of IIMA.
Page 54 of 55 Appendix – Service Level Agreements SLA Objectives
1) Consultant is required to ensure sufficient availability of all the resources namely Human Resources, and other resources such as software, hardware and other equipment required for all the services of the engaged
consultants.
2) The consultant will provide on-site consultancy and support and also provide facilities management services during the period of contract.
3) SLA is required for
a. Preparation of DPR,
b. Preparation of RFP for ERP Implementation Agency c. Evaluation of the Bids
d. Selection of ERP Implementation Agency
e. Monitoring the execution of work by ERP Implementation Agency.
f. Training,
g. Handholding & Maintenance Support
h. Other services defined in the agreement/ Bid.
4) The Consultant shall provide services as per service availability matrix, which defines maximum availability for all kinds of services agreed by the consultants
Team Composition
Consultants are expected to deploy professionally competent team in line with the work programme mentioned above. The team will consist of the following key professionals:
Sl.
No.
Role Qualification Years of Experience
This document is a property of Indian Institute of Management, Ahmedabad (IIMA). It should not be used in any form except bidding for the Appointment of Consultant for ERP project of IIMA.
Page 55 of 55 HR, Finance,
MIS etc.)
6 Resident Senior Consultant
35%
* Bidder need to submit duly filled signed SLA as a part of Bid Proposal Consultants are expected to suggest the Team Composition for this consultancy along with suggested deployment
Personnel Schedule
The Consultant will submit Personnel Schedule indicating clearly the duration in terms of person-months and the proposed timing of each input for each nominated expert.
A Team Structure Chart indicating relationships amongst the Consultant and IIMA to manage the assignment effectively shall also be provided.
Qualifications and Professional competence of Resident Senior Consultant
Resident Senior Consultant shall be required to score 75% or above as per criteria provided for Team members in Evaluation Criteria
Availability Requirements:
a. In case of exchange of manpower and other resources the substitute resource should be properly approved by IIMA.
b. The time defined is per quarter and aggregated time of all resources will be calculated quarterly/ half yearly/yearly to find total service availability.
In case of availability/ Delivery time is very less, the non-availability hours/
days to be calculated for all the deliverable services to make the payment