Tasks
Responsibility = Purchasing, Vision Operations (USA) Create a New Pay Group
We will create a new pay group and assign it to your suppliers. The Pay Group will default to new supplier sites you enter and from your supplier sites to all invoices you enter. When we select invoices for payment during this course, you will use your pay group so you select only YOUR invoices for payment!
1. Navigate to the Oracle Purchasing lookups
• (N) Setup : Purchasing > Lookup Codes 2. Query the PAY GROUP lookup code
− (F11)
− Enter search criteria ‘P%G%’ in the Type field
− (Ctrl)+(F11)
3. Create a new pay group by inserting your cursor in the bottom of the grid, then clicking (I) Add New Row. Use the information below to create the new pay group:
Code Meaning Description XXPAY GROUP XXPay Group XXPay Group
4. Save. Close the form to return to the Navigator.
Create a Supplier
5. Switch to the Payables, Vision Operations (USA) responsibility.
− (I) Black Hat (on toolbar)
− Responsibility = Payables, Vision Operations (USA) 6. Navigate to the Suppliers page.
− (N) Suppliers > Entry 7. (B) Create Supplier.
− Supplier Type = Standard supplier
− Organization Name = XXIBM Corporation
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R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 21
8. (B) Apply.
9. Navigate to (L) Organization.
− Type = Manufacturing
− Party Risk Profile = No Risk
10. (B) Save.
11. Navigate to (L) Tax and Reporting.
− Allow Tax Applicability = Checked
12. (B) Save.
13. Navigate to (L) Purchasing.
− Create Debit Memo from RTS Transaction = Checked
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R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 23
Note: Enable the Create Debit Memo From RTS Transaction option if you want the system to automatically create a Debit Memo in Payables when you enter a Return to Supplier (RTS) in Purchasing. The value for supplier site defaults from the Purchasing Options window.
14. (B) Save.
15. Navigate to (L) Receiving.
− Receipt Routing = Standard Receipt
− Note: To find Standard Receipt:
− (I) Search
− Change the search criteria to Routing Name, not Routing Description.
− Receipt Routing = Standard Receipt
− Match Approval Level = 3-Way
− Allow Substitute Receipts = Checked
16. (B) Save.
17. Navigate to (L) Invoice Management.
− Invoice Match Option = Purchase Order
− Terms = Immediate
− Pay Group = XXPay Group
− Always Take Discount = Checked
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R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 25
18. (B) Save.
19. Navigate to (L) Payment Details.
− Payment Method : Electronic = Checked
20. (B) Save.
Create a Pay Site
21. Navigate to (L) Address Book.
22. (B) Create.
23. Enter the supplier site address information as follows:
− Country = United States
− Address Line 1 = 1 Main St.
− City = San Francisco
− County = San Francisco
− State = CA
− Postal Code = 94105
− Address Name = San Francisco
− Addressee = San Francisco
− Phone Area Code = 415
− Phone Number = 555-1234
− Email Address = [email protected]
− Address Purpose, Payment = Checked
Note: This address should be complete as this is the address that will appear on any checks cut to this site!
24. (B) Continue.
Note: If you get a message about the postal code, click (B) Continue to accept the Zip code.
25. Assign the address to the Vision Operations operating unit, enable the Select check box.
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R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 27
26. (B) Apply. This creates the basic supplier site.
27. To update the supplier site attributes, click Manage Sites.
28. (T) Uses.
− Pay = Checked
− Primary Pay = Checked
29. (T) Communication.
− Supplier Notification Method = Print
30. Apply.
Create a Purchasing Site
31. In the Address Book page, click (B) Create.
32. Enter the supplier site address information as follows:
− Country = United States
− Address Line 1 = 520 Madison Ave.
− City = New York
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R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 29
− County = New York
− State = NY
− Postal Code = 10022
− Address Name = New York
− Addressee = New York
− Phone Area Code = 212
− Phone Number = 555-7703
− Email Address = [email protected]
− Address Purpose, Purchasing option = Checked
Note: This address should be complete as this is the address that will appear on any checks cut to this site!
33. (B) Continue.
34. Assign the address to the Vision Operations operating unit, by enabling the Select check box.
35. (B) Apply. This creates the basic supplier site.
36. To update the New York supplier site attributes, click Manage Sites.
37. (T) Communication.
− Supplier Notification Method = Print
Note: When you enter and approve purchase orders for this supplier, the Supplier Notification Method will default. We’ve chosen printed document here. However, if we chose e-Mail and specified an e-mail address, that information would default during
purchase order approval so we could send the purchase order using the supplier’s preferred method. Valid options are e-Mail, Fax and Printed Document.
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R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 31
38. Apply.
Create a Contact for the Pay Site 39. Navigate to (L) Contact Directory.
40. (B) Create.
− First Name = John
− Last Name = Doe
− Email Address = [email protected]
− Phone Area Code = 415
− Phone Number = 555-1234
− Phone Extension = 1234
− Create User Account for this Contact = Checked
− iSupplier Portal Full Access = Checked
41. In the Addresses for the Contact Region, click (B) Add Another Row.
42. Type 'San Francisco' in the Address Name Field.
43. (B) Apply.
Create a Contact for the Purchasing Site 44. Navigate to (L) Contact Directory.
45. (B) Create.
− First Name = Jane
− Last Name = Doe
− Email Address = [email protected]
− Phone Area Code = 212
− Phone Number = 555-7703
− Create User Account for this Contact = Checked
− iSupplier Portal Full Access = Checked
46. In the Addresses for the Contact Region, click (B) Add Another Row.
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R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 33
47. Type 'New York' in the Address Name Field. 48. (B) Apply.
Set the Supplier Site Tolerance 49. (L) Invoice Management
50. Scroll to the Supplier Sites region.
51. (ST) Invoicing
52. For the New York and San Francisco sites, select Vision Operations – Tolerance from the list of values.
− (L) More . . .
− Search = Vision Operations – Tolerance
− (B) Go
− (B) Select 53. (B) Save.
54. Close the form back to the Navigation menu.