Prerequisites
To create this Payment Process Request (“PPR”) with no stops, you will use the following three (3) invoices that you used for the practice entitled Run the Cash Requirement Report:
• XX1001 • XX1002 • XX1003
Navigation
Responsibility: Payables, Vision Operations (USA)
1. Navigate to the Payments Manager:
• (N) Payments > Entry > Payments Manager
2. Navigate to the Submit Payment Process Request page: • (T) Payment Process Requests
• (B) Submit Single Request
Enter Header Information
3. Enter data in the following fields:
− Payment Process Request Name = XX Single Payment Process Request − Use Template = XXTemplate
Data from the template defaults onto the payment process request. You can now change any of the defaulting data in the tabbed regions of the form as needed.
Enter Selection Criteria
4. (T) Scheduled Payment Selection Criteria.
5. Data defaults from the template into the following fields: − Pay From Date = blank
− Pay Through Date = Today’s date+ 45 days
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Enter Payment Attributes
6. (T) Payment Attributes. 7. Payment Date= Today’s date
8. Data should default from the template into the following fields: − Disbursement Bank Account = XXAP Disbursement − Payment Document = XXAP Check Stock
− Payment Process Profile = Long Check Format − Payment Exchange Rate Type = Corporate
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Specify the Degree of Automation for Payment Processing
9. (T) Processing.
10. Override the template defaults by changing data in the following fields:
− Stop Process for Review After Scheduled Payment Selection = Uncheck − because you do not want the process to stop for a review before the batch is
pre-formatted
− Stop Process for Review After Creation of Proposed Payments = Uncheck − because you do not want the process to stop for a review after the batch is pre-
formatted
− Create Payment Instructions = Automatically Initiate When Payment Process
Request is Complete
− because you do not want the process to stop for a review before the final formatting is done and printing begins
Because neither of the check boxes for “stops” have been selected, and automatic initiation of the payment instructions has been specified, this Payment Process Request (“PPR”) will run without human intervention.
11. (B) Submit
The confirmation window displays.
Find the Newly Created Payment Process Request
12. (T) Payment Process Requests.
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13. In the Payment Process Request field, enter your Payment Process Request name (XX Single Payment Process Request) and (B) Go.
The newly created PPR is displayed:
14. (H) Show, which changes to Hide, to view the payment instruction. 15. (B) Refresh Status to view the most recent status of the PPR.
Note that the newly created PPR should have a “Payment Instructions Reference” number assigned by the system Make a note of the Reference number: __________.
The Payment Process Request page also displays: • Payment process request status = Formatting
• Payment instructions status = Formatted – Ready for Printing.
Note: You can also query the newly created PPR as follows:
− (T) Payment Instructions, enter the payment instruction Reference number in the Reference field, and (B) Go.
− (T) Payments tab, enter the payment process request number in the Payment Reference Number field, and (B) Go.
Note: If for some reason your pay run pulls invoices other than invoices XX1001, XX1002,
and XX1003, cancel the extra invoices or place them on hold so they are not included in the pay run.
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Print Payment Instructions
16. To print the payment instruction, which in this case, means to print onto a check, (I) Take Action.
The Print Payment Documents: Payment Instruction <Number> page displays. 17. In the Printer field, select noprint from the list of values.
18. (B) Print to print the check, which represents payment of three invoices; invoice XX1001, invoice XX1002, and invoice XX1003.
Note: Because you specified noprint in the Printer field, you will not actually print the check
or take any further action.
View Payment Process Request Details
19. To view the details of the newly created PPR, select the payment process request name (XX Single Payment Process Request) in the Payment Process Requests page to navigate to the Payment Process Request: <Name> page. Note that the newly created payment process request displays pertinent information in the Payment and Document Summary region and in the Payments region.
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View Payment Details
20. To view details of the payment, (H) Amount.
Note: To view the three invoices you created, click the + (plus sign) to the left of the
Documents region.
The Payment: <Number> page shows the three invoices you created in the Documents region, which confirms the following:
• The payment process request (XX Single Payment Process Request) contains the Payment, which includes three invoices.
Record Print Status of Prenumbered Payment Documents
Note: Depending upon your business practice, you may be interested in using a similar
dashboard, which is designed to support a payment factory model, where payment
processing is centralized. For added experience, you will switch to the Funds Disbursement Process Home, which is an alternate dashboard. Note that the process can be continued from either dashboard.
Since check printing has several potential failure points, the system does not know the outcome of printing or reprinting payment documents. Consequently, you need to provide that information to the system through the Record Print Status page. This page enables you to:
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• Update the print statuses by marking payment documents Printed, Spoiled, or Skipped.
Note: You can only select a print status of Skipped for payment documents that use a
paper stock type of Prenumbered.
21. Log in to the following responsibility: Oracle Payments Payment Administrator. 22. (H) Funds Disbursement Process Home.
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23. Under the Pending Actions region, note that the Payment Instruction has a status of Submitted for Printing.
24. To view details of the payment instruction you created, (I) Take Action.
25. (B) Record Print Status
The Record Print Status: Payment Instruction <Number> page displays.
26. You check your printer and note that the checks printed successfully so there is no spoiled or skipped checks to record in the Record Spoiled Payment Documents or Record Skipped Payment Documents regions.
Note: By default, all payment documents are initially displayed as Printed. The exception is
payment documents that have been marked spoiled during the reprinting process are displayed as Spoiled in the Record Print Status page.
27. Select the Submit Positive Pay Program Immediately check box.
If the applicable setup enables positive pay, selecting the check box results in submission of the Positive Pay program immediately after you finish recording the print status. The
program creates a positive pay file, formats it, and transmits it electronically to your bank. This prevents check fraud by informing the bank which payment documents are issued and for what amount.
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28. (B) Continue.
A warning displays regarding confirmation of the print status.
29. (B) Apply if you are sure that all documents with the status of Printed were, in fact, successfully printed.
30. (T) Home
31. (H) Home or (H) Close window to return to the Navigator
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