Spill Response Materials - Spill Response Procedures

13. Spill Response Procedures

13.3 Spill Response Materials

Spill control equipment maintained on campus, in close proximity to the storage areas/tanks (Figure 2), for responding to spill incidents includes but is not limited to:

 Sorbent pads/booms

 Pigs

 Granular absorbent material (e.g. speedi-dry)

 Empty drums/overpack drums

 Hand tools

University personnel are trained on materials handling and the location and proper use of spill response equipment. Product that is released to the environment is reported in accordance with applicable local, state, and federal regulations.

13.4 Waste Disposal

If a spill is contained and cleaned up by university personnel, all materials recovered from oil spill response measures will be appropriately containerized and labeled as to contents, date and nature of organization, etc. The university will complete a hazardous waste characterization of the containerized waste in accordance with the requirements of state and federal regulations as applicable.

In the event that the material is determined to be a regulated hazardous waste, it will be managed and disposed of appropriately as a hazardous waste. In the event that the recovered material is determined to be non-hazardous, it will be managed as part of the university’s routine non-hazardous waste stream. If a spill response contractor is necessary for cleanup activities, the contractor will properly dispose of the recovered materials.

13.5 Spill Notification, Reporting and Response Requirements

A list of Emergency Contacts, such as the agencies to be contacted in the event of an emergency, is included in Appendix G. Appendix G is meant for reference use only since names and numbers may change over time. The list shall be updated any time names or numbers change. The list is maintained onsite and is posted outdoors in the oil storage locations and transfer areas.

13.5.1 Internal Notification

In response to any spill, local university personnel must immediately notify the Environmental Program Officer (or alternate listed in Section 0), who will then contact the reporting agency and complete the Incident Reporting Form provided in Appendix G. The Incident Report is to be completed upon detection of a discharge and prior to reporting a spill to regulatory agencies.

Regulatory agencies should not be contacted until and unless directed to do so by the Environmental Program Officer or his/her designee. The spill report should be prepared and shall include the following.

1) The name of the person making the report, their job title, and the name of the company

2) Name(s) and telephone number(s) of individual(s) who discovered the spill 3) Exact Location on campus and phone number

4) Time and date of the discharge 5) Type of material discharged

6) Estimate of total quantity discharged.

7) Estimate quantity discharged to water body (if any) 8) Location and source of the discharge

9) Cause and circumstances of the spill

10) Description of all affected media (soil, water, etc.) 11) Existing and potential hazards

12) Whether an evacuation may be needed

13) Any damages or injuries caused by the discharge, if any

14) Corrective action being taken and an appropriate timetable to control, contain, and clean up the spill

15) Identification of the personnel currently at the site of the spill 16) Other unique or unusual circumstances

17) Other individuals and/or organizations that have been notified or will be notified 13.5.2 GA EPD Notification and State of Georgia SPCC Rules

Any spill subject to the reporting requirements of 40 C.F.R. Part 302 - Designation, Reportable Quantities and Notification, as discussed in Section 13.5.3 below, must be immediately reported to the Georgia Department of Natural Resources, Environmental Protection Division (GA EPD) Spill Hotline at 404-656-4300 as soon as that person knows of the spill or release.

The State of Georgia defaults to federal regulations with reference to SPCC Rules. Georgia’s UST rules do apply to the GSU campus since there are two USTs located on campus.

A spill in a dirt or gravel parking lot is considered to have impacted land and is reportable. The specific reporting requirements are outlined below based on the size of the discharge and the affected media.

SPCC Plan

Georgia State University Page 36

13.5.3 Federal Notification

Regulations specified in 40 CFR Part 110.3 define a spill as the discharge of oil into, or upon the

navigable waters of the United States or adjoining shoreline in harmful quantities. Harmful quantities are defined as a discharge that violates applicable water quality standards or causes a sheen upon, or

discoloration of, the surface water or adjoining shoreline.

If there is a spill of oil into or upon navigable water or adjoining shoreline which:

 exceeds 1,000 gallons in a single spill event OR

 causes a film or sheen, or discoloration of the water or adjoining shoreline, or causes sludge

 ORemulsion to be deposited beneath the water surface OR

 causes a violation of applicable water quality standards

In the event that such a discharge of oil upon navigable waters occurs, the Environmental Program Officer (Section 2.2 above), or his designee, is to be notified immediately. The Environmental Program Officer, or his designee, will then immediately notify the National Response Center (NRC) at 800-424-8802. 40 CFR part 110.6 will be further consulted for appropriate notification procedures in the event that direct reporting to the NRC is not practicable.

14.SPCC PLAN AMENDMENTS BY THE REGIONAL ADMINISTRATOR

In the event that the university has discharged more than 1,000 gallons of oil in a single discharge in harmful quantities into or upon the navigable waters of the U.S. or adjoining shorelines, or discharged more than 42 gallons of oil in each of two discharges in harmful quantities into or upon the navigable waters of the U.S. or adjoining shorelines within any twelve month period, the university must submit the following information to the Regional Administrator within 60 days from the time that the university exceeds these discharge thresholds:

(1) Name of facility, including owner and operator (2) Name of personnel providing this information (3) Location of facility

(4) Maximum storage or handling capacity of the facility and normal daily throughput (5) Corrective action and countermeasures that have been taken by the facility, including

a description of equipment repairs and replacements

(6) An adequate description of the facility, including maps, flow diagrams and topographical maps, as necessary

(7) The cause of such discharge(s), including a failure analysis of the system or subsystem in which the failure(s) occurred

(8) Additional preventative measures that the facility has taken or contemplated to minimize the possibility of recurrence

(9) Such other information as the Regional Administrator may reasonably require pertinent to this SPCC Plan or discharge

Following submittal of this information, the university will appropriately amend this SPCC Plan as may be specified by the Regional Administrator, in accordance with the requirements and procedures of

§112.4(f).

SPCC Plan

Georgia State University

APPENDIX A

Signatures and Certifications

SPCC Plan – Appendix A

Georgia State University Appendix A Page 1 of 6

CRITERIA

Does the facility transfer oil over-water to or from vessels and does the facility have a total oil storage capacity greater than or equal to 42,000 gallons?

Yes No X

Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and, within any storage area, does the facility lack secondary containment that is sufficiently large to contain the capacity of the largest aboveground oil storage tank plus sufficient freeboard to allow for precipitation?

Yes No X

Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and is the facility located at a distance (as calculated using the appropriate formula in Appendix C of 40 CFR 112.20 or an alternative formula

considered acceptable by the RA) such that the discharge from the facility could cause injury to fish and wildlife and sensitive environments?

Yes No X

Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and is the facility located at a distance (as calculated using the appropriate formula in Appendix C of 40 CFR 112.20 or an alternative formula

considered acceptable by the RA) such that the discharge from the facility would shut down a public drinking water intake?

Yes No X

equal to 10,000 gallons within the last 5 years?

Yes No X

Certification:

"I certify under penalty of law that I have personally examined and am familiar with the information submitted above, and that based on my inquiry of those individuals responsible for obtaining information, I believe that the submitted information is true, accurate, and complete."

Name (Type or Print) Title

Signature Date

SPCC Plan – Appendix A

Georgia State University Appendix A Page 3 of 6

[40 CFR 112.5]

In accordance with 40 CFR Part 112.5(b), a review and evaluation of this SPCC Plan is conducted by Georgia State University at least once every five years. As a result of this review and evaluation, Georgia State University will amend the SPCC Plan within six months of the review to include more effective prevention and control technology if: (1) such technology will significantly reduce the likelihood of a discharge of oil in quantities that may be harmful, as described in 40 CFR Part 110, into or upon the navigable waters of the United States or adjoining shorelines; and if (2) such technology has been field proven at the time of review. Any technical amendment(s) to the SPCC Plan will be reviewed and certified by a Licensed Professional Engineer within six months after a change in the facility design, construction, operation, or maintenance occurs which materially affects the facility’s potential for the discharge of oil in quantities that may be harmful, as described in 40 CFR Part 10, into or upon navigable waters of the United States or adjoining shorelines.

As such, Georgia State University has completed a full review of this SPCC Plan, as herein described. The following result of the review is noted (check one):

[ ] Major changes to the Georgia State University campus have occurred since the last review, therefore the SPCC Plan must be appropriately updated and re-certified by a Licensed Professional Engineer.

[ ] The SPCC Plan for the Georgia State University campus was reviewed on the date specified below and no amendment to the SPCC Plan is necessary per 40 CFR Part 112.5(b).

[ ] The SPCC Plan for the Georgia State University campus was reviewed on the date specified below and the SPCC Plan has been amended to include more effective prevention and control technology.

[ ] Minor administrative (non-technical) changes to the Georgia State University campus have occurred since the last review, and the SPCC Plan has been appropriately updated.

Reviewed On: __________________________________________

Reviewer’s Signature: __________________________________________

Reviewer’s Name: __________________________________________

(Copies of this page should be made for subsequent reviews, and all completed pages must be signed and appended to the SPCC Plan. If the Plan is amended based on the above review, a copy of the previous version of this page should be made and the Licensed Professional Engineer’s Certification of the amendment must be completed and maintained with the SPCC Plan.)

Georgia State University(GSU) is committed to the prevention of discharges of oil to navigable waters and the environment, and to maintaining the highest standards for spill prevention control and countermeasures through the implementation and regular review and amendment to the Spill Prevention Control and Countermeasure (SPCC) Plan. GSU has committed the necessary resources to implement the measures described in this Plan. The GSU Senior Environmental Program Officer is the designated person accountable for oil and chemical spill prevention at the facility and has the authority to commit the necessary resources to implement this Plan.

Furthermore, GSU pledges to commit the necessary resources as may be required to protect the public health, safety, and the environment.

This SPCC Plan is prepared in accordance with good engineering practices and has the full approval and support of GSU management. Furthermore, GSU pledges to commit the necessary resources as may be required to protect the public health, safety and the environment. The SPCC has the full approval of GSU management.

Authorized Facility Representative Name:

______________________________

Authorized Facility Representative Signature:

______________________________

Authorized Facility Representative Title:

______________________________

Date:

______________________________

SPCC Plan – Appendix A

Georgia State University Appendix A Page 5 of 6

[40 CFR 112.3(d)]

I hereby attest and certify that (i) I am familiar with the requirements of Part 112 of Title 40 of the Code of Federal Regulations (40 CFR Part 112) and I, or my agent, have visited and examined the facility; (iii) this SPCC Plan for the Georgia State University facility located in Atlanta, Georgia has been prepared in accordance with good engineering practices, including consideration of applicable industry standards, and with the requirements of 40 CFR Part 112 procedures for required inspections and testing have been established in this SPCC Plan, and (v) this SPCC Plan is adequate for the facility.

This certification in no way relieves the owner or operator of the facility of his/her duty to prepare and fully implement this SPCC Plan in accordance with the requirements of 40 CFR Part 112. Certain information in this SPCC Plan has been provided by Georgia State University. This Plan is valid only to the extent that the facility owner or operator maintains, tests, and inspects equipment, containment, and other devices as prescribed in this Plan.

This SPCC Plan has been prepared for the exclusive use of Georgia State University and should be used only for the purpose for which it was intended. Should the user of this report change, the certification is no longer valid and the new user must comply with requirements outlined within 40 CFR Part 112.

If conditions at the facility have changed as they were on the date of the field visit, then this Plan may no longer be applicable and the certification may not be valid unless the plan is updated in accordance with the regulations. The findings presented are relative to the dates of our site work and information provided by the facility and should not be relied on to represent conditions at substantially later dates or under different management or ownership.

(Seal)

Printed Name of Licensed Professional Engineer

Signature of Licensed Professional Engineer

Date

Registration Number

Registration State

Date of Action: Action Conducted By: Action:

by PE: Comments

SPCC Plan – Appendix B Georgia State University

APPENDIX B

Cross Reference

112.1(a) - (e) applicability Section 1

112.3(b) plan must be implemented before operation begins Section 1

112.3(d) plan is certified by professional engineer Appendix A Or N/A

112.3(e) copy of plan maintained at facility Section 1

112.4 amendment of plan by regional administrator Section 16

112.5(a) amendment of plan for changes in design Section 1

112.5(b) five-year plan review Section 1 and Appendix A

112.5(c) professional engineer certification of amendments Appendix A or N/A 112.7(a)(1) discuss facility's conformance with Part 112 Section 1 and Appendix B

112.7(a)(2) cross reference of Part 112 and SPCC plan Appendix B

112.7(a)(3) facility layout and diagram Section 3 and Figure 1-4

112.7(a)(3)(i) type of oil stored and capacity of containers Sections 4

112.7(a)(3)(ii) discharge prevention measures for unloading Section 10

112.7(a)(3)(iii) discharge controls - secondary containment Section 5

112.7(a)(3)(iv) countermeasures - response and cleanup Appendix G

112.7(a)(3)(v) methods of disposal of recovered material Section 13

112.7(a)(3)(vi) contact list Sections 2, 14 and Appendix G

112.7(a)(4) procedure for reporting a discharge Section 13

112.7(a)(5) discharge response procedure Section 13 and Appendix G

112.7(b) prediction of discharge flow and volume Section 8

112.7(c) provide appropriate containment Section 5

112.7(d) if no containment, need oil spill contingency plan N/A

112.7(e) inspections, tests, records Section 11

112.7(f) personnel training requirements Section 8

112.7(g) security requirements Section 12

112.7(h) tank truck unloading rack Section 10

112.7(i) evaluate containers after repair Section 11

112.7(j) discuss state discharge prevention regulations Section 13

112.8(b) facility drainage Section 6

112.8(c) bulk storage containers Sections 3, 4 and 5

112.8(d) facility transfer operations Section 10

SPCC Plan – Appendix C Georgia State University

APPENDIX C

Oil Material Safety Data Sheets

APPENDIX D

Annual SPCC Training Outline and Log Sheet

SPCC Plan – Appendix D

Georgia State University Appendix D Page 1 of 1

1. REVIEW OF SPCC RULES AND PURPOSE 2. REVIEW OF SPCC PLAN

 Storage and Containment System

 Loading/Unloading Procedures

 Potential Sources of Spills or Leaks

3. PLAN MODIFICATIONS

 Have storage or equipment changes taken place?

 Do they represent new or different spill or response potentials?

 Are there improvements which can be recommended for the plan or prevention activities?

4. DISCUSSION OF PLAN IMPLEMENTATION

 Review of Spill Prevention Activities

 Review of Routine Inspection Forms and Procedures

 Review of Spill Response Equipment Inventories and Locations

 Review of Responsibilities and Notification Procedures

 Past Spills and Lessons Learned

Training Date: __________________

Signature Printed Name

Training Presented By:

Attendees:

APPENDIX E Oil Transfer Forms:

Fuel Delivery Unloading Checklist

Oil Drum Delivery Checklist

SPCC Plan – Appendix E

Georgia State University Appendix E Page 1 of 2

Fuel Delivery Unloading Checklist

Date: _____________________ Time: _____________

GSU Supervisor: ____________________

Truck Driver: ________________________ Delivery Company: ___________________

ACTIVITY VERIFIED

Activities prior to delivery:

Truck is parked at unloading station

Truck chocks are set behind wheel

Verify that the proper Fuel is to be delivered

Verify tank has capacity to receive quantity of fuel to be delivered All valves, hoses, pipes and connections are in good condition

Post-delivery activities Cap Terminal Connection

Verify no oil has spilled during transfer Wheel chocks are removed

Oil Drum Delivery Checklist

Date: _____________________ Time: _____________

GSU Supervisor: ____________________

Truck Driver: ________________________ Delivery Company: ___________________

ACTIVITY VERIFIED

Verify materials in drums against manifest

Confirm that MSDS sheets for the materials are on file at the facility

Verify that sufficient space exists within drum storage secondary containment area for the new delivery

SPCC Plan – Appendix F Georgia State University

APPENDIX F Inspection Forms:

Monthly SPCC Inspection Form Annual SPCC Inspection Form

Inspection and Drainage Form for Secondary Containment

Areas

Generator

No. Location

Any leaks, missing caps, leaking or damaged piping, damaged tank or

structure?

Date of Inspection

Name of Inspector EG1

G Deck, Mechanical Room, opposite motorcycle bay

EG2 30 Pryor, Basement Parking Deck EG3 Natural Sciences Center, Day Tank

EG4 35 Broad Street. Top floor mechanical room

EG4 35 Broad Street. Top floor mechanical room. Drums.

EG5 Urban Life, Parking Lot B

EG6 Standard Building, Basement (Note 1) EG7 Haas Howell, Basement (Note 1)

EG8 Art and Humanities. Outside next to entrance EG9 GCB, L-Lot Parking Lot (Note 1)

EG14 Student Center Loading Dock (Grease Container) (Note 1) EG14 Student Center Loading Dock Mechanical Room 170 (Note 1) EG19 Aderhold. Room 014A (Note 1)

EG20 Rec Center. Outside at back (Note 1) EG22 Piedmont-Ellis Student Housing. (Note 1)

EG25 75 Piedmont

Note 1: Inspect interstitial space for presence of any liquid

SPCC Plan – Appendix F

Georgia State University Appendix F Page 2 of 7

This inspection record must be completed each year. If any response requires further elaboration, provide comments in Description & Comments space provided. Further description and comments, if necessary, must be provided on a separate sheet of paper and attached to this sheet. *Any item that receives “yes” as an answer must be described and addressed immediately.

Y* N Description & Comments Storage tanks

EG1 - G Deck, Mechanical Room, opposite motorcycle bay

Tank surfaces show signs of leakage Tank is damaged, rusted or deteriorated Bolts, rivets or seams are damaged Tank supports are deteriorated or buckled Tank foundations have eroded or settled Level gauges or alarms are inoperative Vents are obstructed

EG2 - 30 Pryor, Basement Parking Deck Tank surfaces show signs of leakage

Tank is damaged, rusted, or deteriorated Bolts, rivets, or seams are damaged Tank supports are deteriorated or buckled Tank foundations have eroded or settled Level gauges or alarms are inoperative Vents are obstructed

EG3 - Natural Sciences Center, Day Tank Tank surfaces show signs of leakage

room

In document SPILL PREVENTION, CONTROL, AND COUNTERMEASURE PLAN (Page 39-80)