Social institution library. Functions of Libraries
The social functions of the library are based on the mission to keep so- cial norms and cultural values of community and universal civilization. The library has signed the most common and ancient social contract to accumu- late, preserve, protect, inform, educate, enrich, educate and even brightens the socium. It is the public trustee and civilization guarantee of intellect and imagination. The modern library is a navigator, manufacturer and mediator between the producers of information and its users. It is an important actor in the contemporary global communication.
The main functions that are performed by modern library are system of mutual shading and complementary activities. Its main informative function is to ensure information and equitable service of socium with data and know- ledge in any form and format and in most states, its right and obligation is le-
95 gally recognized. Its educational function provides for each member of the public society of information, education, self-education, specialization, de- velopment and self-determination in the spirit of human values, democratic principles and intellectual freedom and expression. The library is the oldest democratic institution, alienated from discrimination and political commit- ment. And in the most difficult political times, it managed to preserve know- ledge. Its cultural function provides free spiritual development and integra- tion into the achievements of world culture. Today, modern library is an edu- cational library. It offers not only information but also competency.
A library accumulates, but mostly provides the knowledge to its cus- tomers, regardless of place and time. The headlong developing of information and communication technologies destroys its walls, but her fans increased. Consumer today is at the center. And this brings new challenges – informa- tion intermediation, protection of intellectual property and personal data, de- pending on market conditions and rules of the game. The mission of the li-
brary is now highly modified and dynamic, because it combines the need for
a high public reputation with mobilizing the creative talent and motivation of all employees. The library concept combines the mission, the conceptual idea, objectives, priorities, tasks, pathways, mechanisms and responsibilities for public long term.
Management essence and functions
The essence of library management is to determine the content, organi- zation and methods of management, taking into account the processes and re- lationships in society. Management is the ability to achieve goals through mind, labor, intelligence and motives of human behavior through processing, storage and transmission of information. Management is a function of organ- ized systems, providing storage of their structure, activities, mission, goals, and tasks to gain the final result. It has three fundamental tasks: managing the institution work; people management; operations management and production of services and products to consumers. Management is the most difficult and subjective human activity. It is way of communication, power and art. Its
content includes science and practice of management; organization, decision
making process and response measures. Management requires a market envi- ronment, i.e. marketing concept, a view of rational use of all resources and capital to adequately adapt to a dynamic environment to achieve the mission and goals and to obtain a certain outcome, product or service.
Management has object and subject of management. The principles of
management are characterized by a scientific character, systematic, complex- ity, hierarchy, planning, balance, democracy, competitiveness, determination,
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consistency, cycling, priority, feedback and consideration of age, gender, cul- tural, ethnic and health characteristics and motivation of employees.
Management functions are a special type of activities depending on the
organization of the division of labor, frequently recurring over the time. The typical cycle of the basic functions of management include: management de- cision making – realization – control. Library management system is a spiral in which the main element – coordination – Is fueled by the mutual depend- ence of the following functions: forecasting, planning, organization, regula-
tion, incentives, reporting, analysis and new start of development.
Forecasting is scientifically prediction to the development of a library
in a close relationship with the environment.
Planning is process of defining goals and ways to achieve them, adopting
specific solutions for effective functioning and development of the object in the near future to reduce uncertainty in its activities. The principles of planning re- quire democratic participation of all, the continuity of the process, flexibility, economy, creating conditions for the implementation and fair reporting.
Organization is another key feature that practically create, develop, co-
ordinate and improve the system “library”. It includes four elements: formu-
lation of tasks; work organization; organizational structure, ensure of re- sources for the library. The system the structure requires existence and dis- tribution of work, the powers and responsibilities for carrying out the tasks. Power and coordination were its exclusive attributes.
The control function maintains the system in equilibrium at the given pa-
rameters and monitors the deviation from the norm due to the influence of ex- ternal and internal environment. Performed by governing documents – laws,
codes, rules, job descriptions, collective agreements, and quality standards.
One of the oldest methods for influencing people is motivation. Motiva-
tion is provocation to actively work – the basis for satisfying the needs of
human. Motivators are persistent needs, interests, values, attitudes, beliefs, ideas. This is the law of the result – rewarding the efforts, internally and ex- ternally valuable job satisfaction and its result. Motivation attributes are in- centive motivation, improving the quality of the workforce, improving the organization of work, participation in management, moral incentives.
One of the most important activities is the control function. It manages with standards, testing and evaluation of activities. It targets correction for improvement. It may be preliminary, current (most strategically justified),
operating, closing, external and internal.
Management functions are interrelated and dependent. They support man-
97 process of finding a connection between the existing system (process, phenome- non) and the desired goal of management. It is an act of choice by specific rules, a result of the choice and direction of motion. This is a creative intellectual activity, with opportunities for variation, struggle of motives and opinions.