State specific forms
CCIS Payroll prints actual state reports for many states. Most are listed in this section. The very latest additions to the list can be found in the Read me file.
CCIS Payroll needs to be updated every year to print these forms. If you have forgotten to update, you will be asked if you want to produce a generic report instead of the one for your state.
All of these reports have a Form on a Disk™. For most, the Form on a Disk™ output is a fileable form. Some states insist that you only file forms of a specific color, or forms that they supply. In such cases, the Form on a Disk™ prints file copies.
Entering Paid Preparer information
Many state forms have areas to be completed by paid preparers. CCIS Payroll can save this information if you like.
Absent any other information in a file, CCIS Payroll looks at the Preferences in the Client Master record. If the file shows that the Firm is the Paid Preparer it uses as much of the Firm information as fits on the form. This information appears as the form is displayed.
Change the information as needed using the usual methods. When done, click the Save button to save the changes. CCIS Payroll will use the saved information in all future reports of this type for this Client.
Arizona
CCIS Payroll prints Arizona forms A1-WP, A1-QRT, UC 018 and UC 020. A Form on a Disk™ of fileable forms is available.
The A1-WP is produced for any month. The A1-QRT and UC 018 are produced for quarters.
To print a A1-WP for any month:
1. Choose the Reports link.
2. Select the Print button.
3. Choose Wage.
4. Select the month in the Reporting period list.
5. Enter the number of copies and select Next.
6. The A1-WP appears on the screen. Select Edit and make any necessary changes.
7. Choose the Print button.
To print Forms A1-QRT and UC 018 for any quarter:
1. Choose the Reports link.
2. Select the Print button and select Wage.
3. Select the quarter in the Reporting period list.
4. Enter the number of copies and select Next.
5. The UC 018 appears on the screen. Select Edit and make any necessary changes.
6. Select the Print button to print the form. Form UC 020 prints whenever there are more than eight employees to report.
7. The A1-QRT, page 1 appears on the screen and the right arrow lights up with the title of Page 2.
8. If the Client is a semi-weekly depositor for 941 purposes as indicated in his Client Master Record, Sections A, B, and C are completed. Otherwise, CCIS Payroll asks you if the Client has to deposit state taxes at the same time as his federal deposits. If the answer is Yes, boxes AA, BB, and CC are completed. If No, Box DD is completed.
9. Select Edit and make any necessary changes to page 1.
10. Select the Page 2 button to display A1-QRT, page 2.
11. Select Edit and make any necessary changes to page 2.
12. Select the Page 1 button to return to page 1.
13. Select the Print button to print the form.
California
CCIS Payroll produces EDD-approved substitute forms DE 88ALL and DE-6. They are created automatically on PCL-capable laser printers. A file copy only Form on a Disk™ is available for the DE-6.
The DE 88ALL is designed to fit properly onto Item Number 1099PAPER available from Phoenix Phive. If you use plain paper, the form needs to be cut out of the page along the lines.
The DE 88ALL is produced for any month or quarter. The DE-6 is produced only for quarters.
To print a DE 88ALL for any month:
1. Choose the Reports link.
2. Select the Print button.
3. Choose Wage.
4. Select the month in the Reporting period list.
5. Enter the number of copies.
6. Change paper and choose Next.
7. The DE 88ALL appears on the screen. Make any necessary changes.
8. Select the Print button on the DE 88ALL form.
To print a DE 88ALL and a DE 6 for any quarter:
1. Choose the Reports link.
2. Select the Print button and choose Wage.
3. Select the quarter in the Reporting period list.
4. Enter the number of copies.
5. Change paper and select the Next button.
6. The DE 88ALL appears on the screen. Make any necessary changes.
7. Select the Print button on the DE 88ALL form.
8. The DE 6 appears on the screen. Make any changes.
9. Press the Print button to print the form.
Michigan
CCIS Payroll produces Michigan Forms UA 1020 and UA 1017. Fileable Form on a Disk™ are available for both forms.
To print a UA 1020 and B for any quarter:
1. Choose the Reports link.
2. Select the Print button.
3. Choose Wage.
4. Select the quarter in the Reporting period list.
5. Enter the number of copies and choose Next.
6. The UA 1020 appears on the screen. Make any necessary changes.
7. Select the Print button.
8. The UA 1017 prints automatically after the UA 1020.
New Jersey
CCIS Payroll prepares state-approved substitute Forms WR-30, 927, and 927-W on PCL-capable laser printers. No other printers are supported for the 927 and 927-W. A report that can be used to enter the values on a state-supplied form prints instead. A file copy Forms on a Disk™ is available for the WR-30.
New Jersey has stringent requirements for the NJ 927 and 927-W. The forms must be printed on both sides of the page. Also, a unique identifying string prints just below the Client name and address.
CCIS Payroll uses information in the Client Master file to create this string. Please make sure that the Registration Number and Alpha Code for the Client are entered correctly.
New Jersey has up to four different employer and employee rates. These are recorded using the Define New Jersey Rates screen.
This screen appears automatically the first time that you prepare New Jersey reports. Make needed changes and press the Save button to save the rates. You will not be asked for these rates again this year.
To print NJ 927/927-W and WR-30 for any quarter:
1. Choose the Reports link.
2. Select the Print button and then Wage.
3. Select the quarter in the Reporting period list.
4. Enter the number of copies and select the Next button.
5. Enter the Weeks Worked.
6. Page 1 of the form appears on the screen and the right-arrow button lights up with the caption Page 2. To change the tax rate split:
• Choose Edit | Change New Jersey Rates from the Reports Menu.
• Record the rates.
• Press the Save button to save the rates.
1. Select the Page 2 button. Select Edit and make any necessary changes.
2. Choose the Page 1 button.
3. Select the Print button. Page 1 of the NJ 927 or 927-W prints. The computer stops asking you to turn the page over.
4. Remove the paper and re-insert using the on-screen instructions. Then press OK. Page 2 prints on the back of page 1.
5. The following message appears.
6. Choose, Yes if the report is OK.
7. The WR-30 prints next.
8. Use scissors or a paper cutter to cut the 927 or 927-W from the sheet. Do not submit the whole 8½ x 11 sheet of paper.
The New Jersey 927 and 927-W must be duplexed. If they are not, the state will reject them and consider that the Client has not filed the report timely.
A properly printed NJ 927 or 927-W have the coupon information on the front and back at the bottom of the page. A large plus sign can be seen by holding the paper up to a light.
If you cannot see the plus sign, the form is misprinted and must not be filed.
New York
CCIS Payroll prepares Forms NYS-1, NYS-45 and NYS-45-ATT including Paid Preparer, Part D and Part E. Forms on a Disk™ for New York are available to create entire forms using your PCL-capable laser printer. They will not print on an ink-jet.
The NYS-1 is produced for any month. The NYS-45 and NYS-45-ATT are produced for quarters.
To print a NYS-1 for any month:
1. Choose the Reports link.
2. Select the Print button then Wage.
3. Select the month in the Reporting period list.
4. Enter the number of copies and select Next.
5. Say whether the Client is still in business.
6. The NYS-1 appears on the screen. Make any necessary changes.
7. Select the Print button.
To print a NYS-45 and NYS-45-ATT for any quarter:
1. Choose the Reports link.
2. Click the Print button and then Wage.
3. Select the quarter in the Reporting period list.
4. Enter the number of copies and select Next.
5. Say whether the Client is still in business.
6. The NYS-45 page 1 appears on the screen. The right arrow button lights up with a title of NYS-45 p2.
7. Make any necessary changes to page 1.
8. Select the NYS-45 p2 button to change page 2. Make any necessary changes to page 2.
9. Click the NYS-45 p1 button to return to page 1.
10. Press the Print button to print the form.
11. NYS-45-ATT prints if there are more than five employees to report.
12. Select the Print button to print the form.
North Carolina
CCIS Payroll prepares North Carolina Forms NCUI 101 and 101B. The state prefers these forms to be preprinted but will accept computer-generated forms. Form on a Disk™ are available for both forms.
To print a NCUI 101 and NCUI 101B for any quarter:
1. Choose the Reports link.
2. Select the Print button.
3. Choose Wage.
4. Select the quarter in the Reporting period list.
5. Enter the number of copies and choose Next.
6. The NCUI 101 appears on the screen. Make any necessary changes.
7. Select the Print button. The NCUI 101B prints automatically whenever there are more than 10 employees to report in the quarter.
Ohio
CCIS Payroll produces Ohio Form UCO-QTR1 and Form UCO-2QRS. Form UCO-2QRS must be filed on preprinted forms. There is a Form on a Disk™ available for the UCO-QTR1 and the file copy only of the UCO-QTR2RS.
To print Form UCO-QTR1 and Form UCO-2QRS for any quarter:
1. Choose the Reports link.
2. Choose the Print button and choose Wage 3. Select the quarter in the Reporting period list.
4. Enter the number of copies and choose Next.
5. Enter the Weeks Worked.
6. Form UCO-QTR1 appears on the screen. Make any necessary changes.
7. Select the Print button. Form UCO-QTR1 prints.
8. The computer stops for you to insert Form UCO-2QRS. Select OK. The file copy of Form UCO-2QRS prints if you have the Form on a Disk™.
Texas
CCIS Payroll completes Texas Form C-4. Texas requires the use of preprinted forms only. A file-copy-only Form on a Disk™ is available.
To print a C-4 for any quarter:
1. Choose the Reports link.
2. Select the Print button.
3. Choose Wage.
4. Select the quarter in the Reporting period list.
5. Enter the number of copies and select Next.
6. The C-4 appears on the screen. Make any necessary changes.
7. Choose the Save button to save the changes.
8. Select the Print button.
Washington State
CCIS Payroll completes State of Washington forms 5208 A and B.
To print a 5208 A and B for any quarter:
1. Choose the Reports link.
2. Choose the Print button.
3. Choose Wage.
4. Select the quarter in the Reporting period list.
5. Enter the number of copies and select Next.
6. Tell CCIS Payroll whether to print the Client Name or not.
7. The 5208 A appears on the screen. Make any necessary changes.
8. Select the Save button to save the changes.
9. Select the Print button. The 5208 B prints automatically after the 5208 A. A Form on a Disk™ is available.