Section 4 Schedule of Requirements and Technical Specifications
4.1 Statement of Works
General Notes:
The contractor will be required for each LOT, at the minimum, to mobilize the key personnel, listed below, that carry the qualifications. The bidders shall furnish Key Personnel Commitment Form, supplemented with CVs of the key personnel (by using the CV template provided in these solicitation documents) and copies of the diplomas, certificates, memberships to occupational organizations etc. of the proposed key personnel.
1) Site Engineer (Site Chief) (Full time): University degree in civil engineering, Fluency in Turkish, 10 years experience in superstructure works, related to the scope of the present ITB
2) One Mechanical Engineer (Part-time): University degree in mechanical engineering, Fluency in Turkish, 5 years of similar work experience
3) One Electrical Engineer (Part-time): University degree in electrical engineer. Fluency in Turkish, 5 years of similar work experience
4) One Survey Technician (Full time): University degree in survey technician, Fluency in Turkish, Experienced on supervision and measurement, 3 years of similar work experience.
The Bidder must demonstrate that it will have access, at the minimum, to the key equipment, listed hereafter. The list of equipment hereafter will be used as minimum benchmark for assessment of bids.
However, the Bidders should propose an extensive list of required equipment to successfully complete the works. The bidders shall furnish a separate Equipment Commitment Form for each LOT they apply for. The bidders’ list must match their approach to the works and demonstrate their understanding and ability to complete the works satisfactorily.
1 EXCAVATOR
1 MINI EXCAVATOR (JCB TYPE)
1 LOADER
3 TRUCKS
COMPACTOR
1 CONCRETE MIXERS (REQUIRED ONLY FOR THE CONSTRUCTION IN POSOF)
2 CONCTRETE VIBRATORS
OPERATORS FOR MACHINES
SKILLED WORKERS
PLAIN WORKERS
The Contractor is expected to mobilize sufficient resources to complete the construction works for each LOT within 16 months following the site delivery through the “Notification for Commencement to Proceed”, as explained in ITB with due consideration to weather, geographical and other risks associated with the construction itself. In this regard, Bidders are expected to present a realistic work plan. This
39 duration shall not exceed 16 months.
The Contractor shall provide the Engineer for each LOT with 1 double cabin 4x4 pick-up vehicles and office space, and cover all associated costs thereof, during the supervision of construction.
Notes:
• Contractor's bid prices, being based on the Bill of Quantities, shall be inclusive of all other costs (that are not cost through BOQ) whether direct and indirect nature associated with the
satisfactory completion of each work item in accordance with Schedule of Requirements and Technical Specifications/Technical Drawings and in overall in accordance with the Conditions of Contract.
• The bid prices are inclusive of transportation of all construction materials to all site locations.
• For each LOT, bidders are considered to include cost of 1 double cabin 4x4 pick-up vehicle and Office Space to be provided to the Engineer for supervision of works.
• “Work Item Descriptions/ Index No’s” below by definition requires compliance with all technical, quality, standard requirements dictated by the position numbers, all relevant and complementary construction items described as per the position numbers (though but not limited to) of, The Ministry of Environment and Urbanazation
• Successful Bidder shall maintain Office Space for the Engineer for the purpose of supervision of the works at construction site for each construction site. This Office Space shall be mobile such as container with two rooms having minimum area of 5 m2 each. All running expenses and costs of the office space (Electricity, water, furniture etc.) shall be included in the bid prices.
• The cost for the design, construction and other costs for the permits from the authorities are included in the BoQ for the any Electric transmission line from the main transmission line. No additional payment shall be done to the contractor.
40 A. EMPLOYER’S REQUIREMENTS
A.1. Executive Summary
Ardahan Kars Artvin Development Project (AKADP) is being implemented by the Ministry of Food, Agriculture and Livestock (MFAL) with implementation support services provided by United Nations Development Programme (UNDP). The Project is financed by the Loan Agreement signed between the Government of Turkey and the International Fund for Agricultural Development (IFAD). The Government of Turkey co-finances the IFAD loan. The role of UNDP as a implementation partner is incorporated in detail in the relevant sections of the Appraisal Report and the signed Project Document with the Government of Turkey.
The UNDP’s support to the MFAL includes capacity building within the Ministry, recruitment of project management unit’s staff and national/international consultants, full fledge financial management, procurement according to guidelines, strategic advises, and technical assistance. Importantly, as an international development organization UNDP’s support is provided based on the underlying principles and objectives of building institutional capacity and supporting national ownership.
The overall goal of the AKADP is to reduce rural poverty in the Provinces of Ardahan, Kars and Artvin.
The project activities are categorized within three major components: 1) Smallholder and Non-Farm Enterprise Investments; 2) Village Infrastructure Investments; and 3) Institutional Strengthening and Project Management. The subject tender falls into the second component of the Project. The objective of the Village Infrastructure Investments component is to improve living conditions and to remove infrastructure bottlenecks which inhibit participation of farmers and economically active rural poor in increased production and incomes, based on the current employment and production patterns.
A.2. Location and Access
The construction works will be carried out in Kars-Selim District, Kars-Sarkıkamış District, Ardahan-Posof District, Ardahan-Hanak District and Artvin-Ardanuç District in Turkey.
A.3. Description of Works
The scope of the construction services for each LOT includes, but is not limited to the following works:
a) Administrative building
b) Open Paddocks for cattle and ruminants c) Paddocks under a shed,
d) Disinfection Facilities (Disinfection Tunnel, Disinfection Pools) e) Loading-Unloading Ramp
f) Quarantine Barn g) Watchman's Huts h) Truck Scale
i) Fertilizer Tank and Filtering Pit j) Parking Lot
k) Drainage and Storm Water Canals l) Cesspool
m) Fertilizer pit
n) Other ancillary structures
41 A.4. Rules and Regulations
The Contractor shall provide a billboard (on free of charge basis) mentioning the project and partners to ensure visibility of the project. The billboard shall be constructed in accordance with these specifications and as shown on the detail drawings.
Unless otherwise is confirmed by the engineer, ready-mixed concrete shall be used.
A.5. General Statements
Standard construction details approved by the Authority shall be followed unless specific deviation there from is authorized, in writing, by the Authority.
The fact that any construction works carried out under the supervision and approval of the engineer does not relieve the contractor from the responsibility of completing the work in full compliance with the project, contract, Schedule of Requirements and Technical Specifications and general rules for construction works.
A.5.1 Requirement for Construction Items
All pipes and other structures and similar facilities have to be satisfying the requirements of all regulations and specifications which are not mentioned in this document.
A.5.2 Curvilinear Alignment of Pipes
Curvature of pipes is allowed for all diameters. Alignments must follow the general alignment of streets.
Only a simple curve design is acceptable. The minimum allowable radius of curvature is 90m.
Compression type pipe joints are required. Maximum joint deflection shall not exceed the manufacturer’s recommendations.
A.5.3 Depth of Pipe Cover
All pipes shall be laid to a minimum depth of 80 cm measured from the proposed ground surface to the top of the pipe, unless specifically allowed otherwise in special circumstances by the ENGINEER. If allowed, pipelines and services with ground cover less than 80 cm or more than 750 cm must be constructed of ductile iron class 50 pipes with polywrap.
A.5.4 Minimum Width of Trench
The width of the trench shall be ample to permit the pipe to be laid and joined properly, and the backfill to be placed and compacted as specified hereinafter. Minimum width of trench is outside diameter of the pipe barrel plus 40cm, i.e., 20cm each side as indicated in the Technical Drawings.
A.6. Construction Requirements
Prior to commencement of work the Contractor shall be responsible for setting out the Works in accordance with the approved Drawings, and shall maintain and re-establish all permanent and temporary survey marks for the duration of the Contract and to the satisfaction of the UNDP.
The Contractor shall obtain all relevant approvals for planning, building, drainage and any other permits as required for the Works and shall comply with all inspection and testing requirements of all statutory authorities.
The fact that any construction works carried out under the supervision and approval of the engineer does not relieve the contractor from the responsibility of completing the work in full compliance with the project, contract, Schedule of Requirements and Technical Specifications and general rules for construction works.
All construction works should be done in accordance with the approved projects, Technical Specifications and all laws and regulations in effect.
42
The costs of building the service roads from the quarry of materials to the workplace and the transportation of materials are included in the offer made by the bidder.
All the temporary roads in the construction site will be built by the contractor. No additional payments will be made.
All the materials have to be examined and approved by the UNDP. The samples and materials will be in accordance with the specifications.
The minimum amount of machinery and equipment that should be present in the work place is stated in the ITB.
The amount of ready-mixed concrete that is specified in technical drawings will be used. If not specified in the drawings for reinforced concrete C25 class concrete shall be used.
During the excavation, the contractor is responsible for securing and supporting the excavation area, keeping the excavation site dry, transportation of materials excavated, storage and safety of materials excavated with any kind of safety precautions approved by UNDP.
The sites that are specified in the project will be cleaned of plants and roots. The excavation will start after the completion of the cleaning process (e.g. uprooting the trees).
The irregularities and problems that may occur because of cleaning procedures (e.g. uprooting a tree) will be fixed by the contractor
The ground that the construction will be built on has to be safe and suitable. The unsuitable ground should be excavated for a depth that will be decided, no less than 30 cm, by the UNDP.
If the river bed is appropriate, open derivation will be applied to keep the excavation site dry.
For the drainage of ground water, the excavation will start from downstream.
The excavation methods and program necessary for the amendment of the river bed will be prepared by the contractor.
Before the concrete is poured, the inspection engineer will examine and approve the reinforcement that is placed and anchored. The supervision engineer can ask to remove the concrete if not examined and approved.
The contractor has to make available enough number of vibrators in the construction site, to be able to immediately compression and the vibration of the concrete that is poured.
The experiments on the concrete will be made on a calendar depending on the classifications and amount of concrete. If the experiments do not satisfy necessary specifications, the contactor will, by consulting UNDP, take the immediate actions to adjust the concrete mix, improve the quality control and make a study of relevant methods in order to guarantee the necessary level of quality. The daily concrete amounts and samples, specimens and other samples will be kept by the contractor.
The concrete can only be poured with the presence of the supervision engineer
If not stated in the drawings and technical specifications, the rules of following specifications will regulate the construction:
o The Ministry of Environment and Urbanization and General Directorate of State Hydraulic Work’s
o General Technical Specifications for Iron Works and Reinforcement o General Technical Specifications for Concrete Works (TS.802) o General Technical Specifications for Aggregates of Concrete o General Technical Specifications for Cement (TS EN 206-1) o General Technical Specifications for Excavation Works o General Technical Specifications for Transportation
o Rules and Regulations of Designing the Concrete Structures (TS 500) o Building Code for Steel Structures (TS 648)
o Design Loads for Buildings (TS 498)
43 A.7. General Quality Assurance
The Contractor shall provide and maintain a quality assurance and control system, which will provide objective evidence that the work under the Contract meets the quality requirements of the Technical and Performance Requirements.
Tests and inspections shall be in accordance with Turkish Standards or other acceptable standards. The Contractor shall arrange for all inspections and testing by statutory authorities.
Contractor is deemed to have made adequate provisions in the Contract price for all testing and quality control activities required achieving the quality standard stipulated in the Contract for the Works.
A.8. Progress Meetings and Reports
The Contractor shall attend progress and other meetings on Site as requested by the UNDP. The Contractor shall submit at the end of each month to the UNDP a narrative report summarizing
significant progress or problems encountered during the preceding month in respect to all parts of the work under the Contract and, without restricting the generality of the foregoing, shall include reasoned and detailed comments in respect to:
Activities or items completed during the month, including dates of completion;
Activities or items scheduled for completion during the month but not completed (showing details of intended remedial action and comments as to likely effects on the Date of Practical Completion);
Changes to the critical path;
A.9. Construction Requirements
Prior to commencement of work the Contractor shall be responsible for setting out the Works in accordance with the approved Drawings, and shall maintain and re-establish all permanent and temporary survey marks for the duration of the Contract and to the satisfaction of the UNDP.
The Contractor shall obtain all relevant approvals for planning, building and any other permits as required for the Works and shall comply with all inspection and testing requirements of all statutory authorities. All the materials that are used in the construction shall be in accordance with the applicable Turkish Standards
A.10. Contractor’s Program
The ‘Contractor’s Program’ is also referred to as the Construction Program.
The Contractor shall submit a detailed breakdown of the Contractor’s Program in “bar chart” form (clearly identifying the critical path) for approval within 1 (one) week following the award of Contract.
The program shall be in the form that meets the requirements of the UNDP. The approved detailed breakdown of the Contractor’s Program with any revision/updates shall be submitted at least once every fifteen days with “progress to date” clearly marked on it.
A.11. Demolition and Reinstatement of Works
Reinstatement of roads and streets shall be undertaken in accordance with the relevant local standards and according to the existing grade.
The Contractor will not receive payment for over break of “Demolition and Reinstatement Works”, or measures necessary as a consequence of such over break. Over break means a demolition, removal and reinstatement of paved surface carried out outside the designated lines.
If the works of reinstatement, as carried out by the Contractor, are not satisfaction of the UNDP, the Contractor shall carry out remedial works. If the Contractor is not able or willing to perform remedial works as instructed by the UNDP, the UNDP shall have the right to employ another Contractor for these works. The costs thereof shall be borne by the defaulting Contractor, or may be deducted from his payment claim.
44 B. SITE INSTALLATION AND PREPARATORY WORKS
B.1. Site Installation
B.1.1 Site Installation and Mobilization
The site installation shall include all site infrastructure, temporary site offices and yards, safety provisions, accommodation and sanitary facilities, provisions for water, energy and access and the installation of signboards in accordance to the requirements stated in the Schedule of Requirements , Technical Specifications and the Price Schedule. The costs of the site facilities shall be included in the corresponding unit prices.
The location of all site installations shall be agreed beforehand with the Engineer. The Contractor shall prepare drawings of all sites selected for the site installation showing the location of all buildings, stores, offices, temporary roads, etc. The drawings shall be submitted for approval by the Engineer.
Mobilization at site shall include all site works, the erection of all site facilities and the mobilization of all equipment and materials as necessary to carry out the Works under this Contract.
Special attention shall be paid to the safe storage of fuel and lubricants in tanks and safety catchment basins in order to avoid the contamination of soils, subsoil and groundwater. This applies also for the installation of any workshop or other repair facilities.
The Contractor shall give strict instructions to all persons employed by him to comply with the regulations for groundwater protection. If the Contractor fails to arrange for adequate precautions to avoid any contamination, he shall exchange soils contaminated by him at his own cost and bear full responsibility for any groundwater pollution.
The Mobilization shall consist of preparatory work and operations, including, but not limited to the following:
The movement of personnel, equipment, operating supplies, and incidentals to the project site.
The establishment of the Contractor’s offices, buildings, and other facilities to work on the project including rental of village houses at the construction sites as needed.
Other work and operations that must be performed.
Deployment of machinery and Equipment at site
Deployment of staff (Construction) at site and/or HQ.
Expenses incurred, prior to beginning work on the various contract items on the project site.
Engineer shall certify the progress on mobilization.
B.1.2 Maintenance of Site Installation
The maintenance of site installation shall comprise the maintaining of all site facilities for the execution of the Works including water and energy supply, the operation and cleaning of site offices,
accommodation and sanitary facilities and all temporary works as necessary to ensure access to and proper protection of construction sites including security, lighting and traffic control during the construction period.
B.1.3 Demobilization from Site
The demobilization includes the removal of all site facilities and temporary installations, the removal of all equipment from Site, the removal of all surplus materials, the reinstatement of all damaged or worn access roads and facilities used by the Contractor and the cleaning up of the construction site after completion of the Works.
45 B.2. Site Facilities
B.2.1 Safety and Accommodation
The Contractor shall ensure that all safety and welfare measures strictly comply with the provisions of the regulations in force for health, environment, welfare, safety and groundwater protection.
The Contractor shall provide, at his own expense, for temporary fencing to all parts of the works and sufficient protection of all open excavations to ensure the safety of workpeople, for suitable shelters and/or mess rooms for his workpeople and supervisory staff and for adequate sanitation facilities.
The Site shall be equipped with sufficient closets which comply with the regulations for groundwater protection. If the Contractor fails to arrange for adequate precautions and sanitation facilities, the Supervisor shall instruct a third party to provide them at the cost of the Contractor.
The Site shall be equipped with sufficient closets which comply with the regulations for groundwater protection. If the Contractor fails to arrange for adequate precautions and sanitation facilities, the Supervisor shall instruct a third party to provide them at the cost of the Contractor.