Step by Step Cookbook for the Crew: Who Does What and When During the Camp

Elements for a script describing the face-to-face Camp process, with very practical indications of who does what and when in different phases of the Camp.

Before Participants arrive • Venue/logistics.

• A desk for the registration of participants and team.

• During the registration, participants can have coffee or tea outside the plenary space. • Signposting to reach the work spaces for the teams.

Camp Opening

• The Convener, Partners & Host (15”).

• One or more people introduce the objectives of the camp, why they have organised it, the importance for the partner organisations, and what they hope will be achieved.

• The Lead Facilitator (25”).

• What an Innovation Camp is, why it is important, and the camping work process. • Presentation of the Challenge owners.

• Presentation of the Facilitator team. • House-rules.

• Which challenge-groups are in which spaces. • Optional: Ice breaker exercise (10”).

• Participants move with their facilitators to the dedicated works spaces. Exploring the Challenges

• Meet the group, discover the know-how. • Facilitator.

‣ (5’) introduce the tasks of the first session: meeting and understanding who is in the room, exploring the challenge, reminding the group that this should be a self-organising process and that the facilitator will intervene as little as possible.

• Learn about the challenge. • Logistics/organisation.

‣ There are copies of the challenge available: 1 for every 2 participants. • Facilitator.

‣ (2”) Introduction to the Challenge Owner. Reminds all participants to listen carefully to the Challenge owner, to think about what this means, and that the purpose is to understand the challenge from many different perspectives – so good questions and an open, divergent, appreciative spirit will be required!

• Challenge owner.

‣ (15”) Brief, open and self-critical description of the challenge, context, main actors, open issues, important questions, and critical aspects. The Challenge Owners should thank all participants for their contributions, and affirm her/his commitment to the use the emerging and promising ideas to tackle the challenge after the Camp.

• The Group

‣ Asks questions for clarification of what the Challenge owner has described, and questions about the challenge-behind-the challenge, context-behind-the-context, issues-behind- the-issues, and problems-behind-the-problems.

‣ This is the start of the 1st _{phase: “Exploring the Challenge”. From here on, there is no fixed}

timing for how long the discuss lasts. • The creative conversation develops.

‣ Often, this phase moves seamlessly into ‘Exploring the Opportunities”.

‣ Typically, good ideas and possible solutions will also be generated during these two phases. The facilitator – or another group member – should notes these, so they will not be lost and can be used later.

‣ It may be that the Challenge Owner must lave at this moment. However, his/her representative – the Challenge Holder – will remain.

‣ Once the questions move into a more general creative conversation, the Challenge owner (or Challenge holder) should continue to take part in the conversation, as a group member. • The facilitator

‣ To capture important ideas – and to spark the process of taking notes – the facilitator will often take notes of important ideas at a flip-over.

‣ At a certain point, the facilitator should remind the group that ‘taking notes’ should be part of their process (and not the responsibility of the facilitator). At this point, he/she may stop taking notes at the flip-over, but continue to take notes for him/

Exploring the Opportunities

[No specific schedule or timing for this phase]

This is part of the group’s self-organising process. In a 2-day Camp, this may last between 2-3 hours

In a 3-day Camp, it may last as long as 4 hours (depending on the dynamic process in a particular group).

Often, promising ideas are generated – and also combined – during this phase. These ideas should be noted for later use. The group may be very enthusiastic about immediately working out some of their ideas (or combination of ideas) in detail. It is the role of the facilitator to help the group take sufficient time for exploring opportunities, before focusing on any of the ideas generated during this phase. Generating and Combining Ideas

[No specific schedule or timing for this phase]

This is part of the group’s self-organising process.

At this point, it often happens that different subgroups within the challenge-team decide to work out different ideas that address different aspects of the challenge.

Sometimes, these different ideas will later be combined into a single integrated proposal. Other times, they will continue as two separate proposals.

Both options are possible, and it is a decision that the group will make. Prototyping Promising Ideas

The facilitator reminds the group that it is time to start thinking about creating prototypes of their most promising ideas. This is a useful place to introduce the Innovation Camp Canvas.

This is a useful place to introduce it. The facilitator explains that it is not intended to fill in all the boxes in the Canvas – the Innovation Camp is not about filling in boxes – but that this is a useful tool for considering important aspects of their proposals that have not yet been discussed by the group, or where no decisions have been made.

At a certain point, the facilitator reminds the group that there will be a peer-to-peer consultation with one other group, and at what time this is planned.

The group prepares a short presentation of work-in-progress, and open questions. Peer-to-peer consultation (mid-way through the Camp).

• Usually one hour