STORE SECTIONSTORE SECTION

STORE SECTION

Store of any organization is of vital importance. Its is the responsibility of  Store of any organization is of vital importance. Its is the responsibility of  stores to receive the material required by the organization’s operations to stores to receive the material required by the organization’s operations to keep it properly & to issue it as when required. The stores are divided in to keep it properly & to issue it as when required. The stores are divided in to thr

three ee subsubsecsectiotions ns for for gregreateater r fleflexibxibiliility ty liklike e recreceipeipt, t, cuscustodtody, y, ississues ues andand spares.

spares.

Store have following warehouses:

Store have following warehouses:

 Main StoreMain Store

 Cement godownCement godown

 Petrol PumpPetrol Pump

 Cable yardCable yard

 Cemical godownCemical godown

 Paint godownPaint godown

 PDIL storePDIL store

A.

A.

RECEIPT SECTION RECEIPT SECTION

This section is resporesponsiblnsible e for receivinfor receiving g the materials and the materials and inspinspectinecting g them.them.

The process involves following steps.

The process involves following steps.

1

1)) TThhe d oe d occuummeennt t rreeggaarrddiinng tg thhe m ae m atteerriiaal l mmaay by be e sseennt t o tt t o thhe se sttoorreess,,  purchase, concerned deptt. But ultimately they have to be send to

 purchase, concerned deptt. But ultimately they have to be send to stores.stores.

The documents may be : The documents may be :

 Goods receipt / railway receipt / challanGoods receipt / railway receipt / challan

 Form 31Form 31

 Excise dutyExcise duty

 Toll taxToll tax

register (CRR) register (CRR)

3

3)) AAfftteer tr thhe ee ennttrry iy in tn thhe re reeggiisstteerr, t, thhe de dooccuummeennt it is gs giivveen tn to ao an an aggeenntt termed as handling contractor. He will collect the material.

termed as handling contractor. He will collect the material.

4

4)) CCoonnssiiggnnmmeenntt’’s cs caassees as arre ie innttaacctt. I. If nf noot ht he we wiilll al assk fk foor or oppeen dn deelliivveerryy..

He then has to deliver the goods to stores. In case of damage he has

He then has to deliver the goods to stores. In case of damage he has to give ato give a certificate. Some consignment may without document i.e. door delivery and certificate. Some consignment may without document i.e. door delivery and is some cases it may be face to face delivery.

is some cases it may be face to face delivery.

5

5)) IIf af anny dy diissccrreeppaannccy iy is fs foouunnd dd duurriinng cg chheecckkiinngg, t, thhe ae accccoouunntts ss seeccttiioon in iss informed for necessary action and getting claim from insurance company.

informed for necessary action and getting claim from insurance company.

The date of receipt is filled in CRR  The date of receipt is filled in CRR 

6

6)) TThhe ne neexxt ot oppeerraattiioon in is fs fiilllliinng tg thhe se sttoorrees rs reecceeiippt vt voouucchheerrs (s (SSRRVV) h) heerree the quantity mentioned in challan and purchase order are compared, SRV the quantity mentioned in challan and purchase order are compared, SRV Has 7

Has 7 copiecopies, two s, two for accountfor accounts s and one and one for each for each purchpurchase, stores, indentease, stores, indenter,r, masterfile & custody section.

masterfile & custody section.

7

7)) IInnppeeccttiioon n iis s ddoonne e bby y tthhe e iinnddeenntteerr::

 SuSupppposose e alall l ititemems s arare e acacceceptpted ed ththen en ththe e mamateteririal al is is hahandnded ed toto cus

custodtody y secsectiotion n aftafter er putputtinting g an an ideidentintificficatiation on & & givgiving ing a a SRVSRV control number.

control number.

 If some items are defective then the accepted items will be sent toIf some items are defective then the accepted items will be sent to cus

custodtody y and and for for dedefecfectivtive e oneones, s, infinformormatiation on is is sensent t to to supsuppliplier,er, accounts, indenter & insurance company and the

accounts, indenter & insurance company and the particulars noted inparticulars noted in rejection register.

rejection register.

 If If ththerere e is is sosome me brbreaeakakage ge ththen en eieithther er ititem em mamay y be be rereplplacaced ed byby company or claim against insurance is obtained, when an item is company or claim against insurance is obtained, when an item is replaced, its dispatch advice is made.

replaced, its dispatch advice is made.

8

8)) DiDirerect ct chchararge ge SRSRV V ( ( DCDCSRSRC) C) is is prprepeparared ed whwhen en inindedentnter er wawantntss material directly from receipt section.

material directly from receipt section.

B)

B)

CUSTODY SECTION CUSTODY SECTION

--This section is responsible for proper keeping of materials and issuing them This section is responsible for proper keeping of materials and issuing them wh

when en reqrequiuirered d by by didiffefferenrent t dedepapartrtmement nt anand d cocontntraractctorsors. . ThThe e mamateteririalal recei

received here is ved here is first checkfirst checked as ed as per SRV for per SRV for every materievery material there is al there is a card.a card.

These cards are located in bins according to code of material is received in These cards are located in bins according to code of material is received in custody the card information is updated.

custody the card information is updated.

When some one wants to issue

When some one wants to issue certacertain material he has in material he has to fill the to fill the store issuestore issue voucher ( SIV). Once the item is issued again information is updated in the voucher ( SIV). Once the item is issued again information is updated in the card. When a particular part is returned then this received in stores, by card. When a particular part is returned then this received in stores, by internet stores return voucher (ISRV). After issuing the material the number  internet stores return voucher (ISRV). After issuing the material the number  of issue and the quantity issued is

of issue and the quantity issued is noted in SIV control registers.noted in SIV control registers.

C)

C)

SPARES SPARES

Around 30000 spares are housed in stores, spares have been classified plant Around 30000 spares are housed in stores, spares have been classified plant wise. The first digit of the code of item is numbered according to given wise. The first digit of the code of item is numbered according to given

criterion- AmmoniaAmmonia

 UreaUrea

 Product handlingProduct handling

 Power Power 

 Sp. EquipmentsSp. Equipments

 General itemsGeneral items