1. All final and course examination work shall be stored for a period of at least six months after the publication of the results, extended to seven years in case of electronic storage. For graduation assignments, a period of two years after graduation applies, extended to seven years in case of electronic storage. In case of an appeal against the result of a final or course examination, the relevant final or course examination work shall at least be stored for as long as the decision on that appeal has not been made.
2. The relevant Departmental Board shall ensure that exemptions granted on the basis of the results of assessments related to final and course examinations that were successfully passed, as well as documents concerning the registration as a student and the documents relating to the issue of diplomas or certificates as referred to in Article 33, will be stored for a period of 30 years, this in accordance with the HU Student Privacy Regulations.
exemptions granted on the basis of courses older than 5 years.
3. When a student submits a request for the return of his or her work before the end of the period for the storage of the questions, assignments, and course examination (parts) completed, this request shall only be granted after the storage term has passed. Meanwhile, the student shall be entitled to obtain a paid copy of the course and examination work that he or she has handed in, once it has been assessed.
8 CERTIFICATES AND TITLES Article 33 Certificates
1. As evidence of a successfully passed final examination, a certificate shall be presented by the Examination Board, after the Institutional Board has declared that the procedural requirements for the certificate issue have been met. Certificates shall at least be undersigned by the Examination Board Chair and one of its members.
2. The diploma for a successfully passed final examination shall at least include (7.11.2.):
a. the name of the institution and the study programme concerned, as entered in the Central Register of Higher Education Study Programmes. If it concerns a joint study programme or a joint specialisation programme as referred to in Article 7.3c of the Act, the name of the institution or, in the case of a joint study programme, institutions which was or were partly responsible for the study or specialisation programme27;
b. which courses the final examination comprised and, in certain cases, which legal authority this entails;
c. (insofar as applicable) which degree has been awarded;
d. on what date the study programme has most recently been accredited or which assessment the new study programme has successfully passed.
3. The person who is entitled to the presentation of a diploma may request the Examination Board to not present it yet, according to the rules to be determined by the Institutional Board (7.11.3). If after the date on which the diploma could have been presented a second specialisation within the same study programme is successfully completed, the date stated on the diploma will be the date of the final examination for the second specialisation.
If course examinations are taken that are not associated with the study programme, the date of the last course examination stated on the diploma will not be modified. Additional course examinations taken (for which all part-examinations have been passed) will be included in a declaration, which shall be attached to the diploma.
4. A supplement shall be attached to the certificate. This supplement shall be drawn up in the English language and shall meet the agreed European format. This supplement aims to provide insight into the nature and content of the study programme completed, also in view of the international
recognisability of study programmes. The supplement shall in any case include the following details:
a. the title of the study programme and the institution that provides it;
b. the statement that it concerns higher professional education;
c. the statement that it concerns a master’s degree programme;
d. a description of the content of the study programme;
e. the study load of the study programme. (7.11.4)
Completed courses that are not included in the examination programme, will not be mentioned in this supplement but will be included in a separate declaration.
5. The date on which the last course examination was held, shall be the date on which the final
27This is stated on a joint degree with another national or international higher education institution.
examination was taken, unless the final examination included a final additional investigation. In the latter case, the final examination shall be deemed to have been taken on the date of that additional investigation. The date on which the final examination was passed can, furthermore, be deferred on the grounds of the provisions in paragraph 3.
6. The date as referred to in the previous paragraph shall be stated in the diploma, unless the Examination Board decides not to do so yet, on the grounds of a written and motivated request submitted by the student in a timely fashion but in any case no later than one week before this date. Further regulations in this respect shall be included in the study guide.
7. The person who has successfully passed more than one course examination (after weighing all the part-examinations) and to whom no certificate as referred to in the second paragraph can be presented, or who in accordance with the last sentence of paragraph 3 of this article has taken additional course examinations, shall on request receive a declaration to be issued by the relevant Examination Board, which in any case shall include the course examinations that were successfully passed by the student. ( 7.11.5)
8. The procedure for obtaining a diploma attached to the final examination shall be included in the study guide and/or Chapter 10.