b THE SELF-STUDY DOCUMENT SHOULD INCLUDE A DESCRIPTION OF THE ROLES AND RESPONSIBILITIES OF MAJOR UNITS IN THE ORGANIZATIONAL

CHART.

The administration of the school is a shared responsibility of the Dean; Associate Dean for Academic Affairs; Associate Dean for Research; Associate Dean for Student Affairs; Associate Dean for Public Health Practice; Assistant Dean for Strategy, External Relations, Development

& Communications; Assistant Dean for Student Services; Assistant Dean and Chief Operating Officer; and Assistant Dean and Chief Financial Officer. The School operates in a collegial fashion with administrative decisions evaluated and determined by the Dean, Associate and Assistant Deans; policy decisions made in conjunction with the Dean’s Administrative Council (DAC) and in shared governance with the Faculty Council of the Academic Senate. In addition, each of the Deans are members (in some cases, non-voting members) of the administrative and faculty committees of the school. A brief description of the roles and responsibilities for each follow:

Dean - Has ultimate responsibility for all operations of the School. Maintains communication with the Chancellor and Provost of the Berkeley campus and other UC campuses. Maintains communication with the community at large to increase the school’s visibility with the community and the state. Has ultimate responsibility for the annual Faculty Recruitment Plan and negotiating with the campus for opportunities to increase the size of the faculty and student-faculty ratio. In addition, he provides the leadership for fund-raising.

Associate Dean for Academic Affairs – Oversees all academic faculty matters including appointments and promotions of primary and secondary faculty and the development of the annual Faculty Recruitment Plan. The position oversees special project initiatives, space allocations, and along with the Dean oversees the activities of the other members of the

Executive Team and the allocation of central funding across all areas of the School. The position holder is a member of the Faculty Council (FAC) and the Deans Administrative Council (DAC), also attends campus-wide meetings (e.g. Council of Deans) when the Dean is unavailable.

Associate Dean for Research – Has oversight of cross-cutting research proposals, leads strategic planning for research, facilitates research activity across SPH faculty and in particular the multiple organized research units (ORUs) and Centers at the School by informing the units of campus and systemwide initiatives of relevance. The responsibilities include orienting new and existing faculty to grants management issues, working with Campus Shared Services and other staff to promote efficient pre-award and post-award grants administration, and working with the SPH Communications team to enhance dissemination. The Associate Dean reports to the Dean and also collaborates closely with the Faculty Council to address research issues at the School.

Associate Dean for Student Affairs – Graduate Advisor overseeing all activities in the School that affect students, including: admissions to the school and submission of requests for

exception to the Graduate Division; ensuring requirements for the MPH and DrPH degrees are met, including certifying the passing of the Comprehensive Examination; graduation;

applications for campus and school fellowships and scholarships; and facilitating interactions between students and faculty when problems regarding grades, meeting program requirements,

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and ethical conduct of students arise. The Associate Dean is the Co-Director of the Doctor of Public Health Program. The Associate Dean works closely with the Office of Student Services within the School and the Graduate Division within the campus; is an ex-officio (non-voting) member of the Faculty Council (FAC), the Student Affairs Committee (SAC), the Educational Policy and Curriculum Committee (EPCC), and the Undergraduate Management Committees (UMC) for Public Health Majors.

Associate Dean for Public Health Practice – Oversees the School’s Professional, Career and Leadership Programs and Community engagement. Develops and oversees continuing education and training for alumni and health professionals. Provides health workforce

development leadership and technical assistance. A core component of the role is oversight of the internship placement program for the field practice requirement. The position is responsible for increasing the number and quality of partnerships with community organizations to enhance students’ practical experience, improve the quality of public health care delivery through applied research and evaluation of community programs, and develop relationships that enhance the School’s visibility. The Associate Dean directs the School’s career development resources, workshops, counseling, etc. The position oversees the School’s leadership development program and is responsible for offering professional and skills training, workshops, and courses for public health professionals.

Assistant Dean for Strategy, External Relations, Development & Communications – Oversees the planning, management and execution of a comprehensive development, alumni and external relations (including governmental relations, marketing and communications) programs. Is

responsible for developing and reaching financial goals for private support for the School as well as for managing relationships with the School’s and University’s most valued supporters,

ensuring that these relationships are nurtured and maintained for the long-term benefit of the School and the University. The Assistant Dean oversees the maintenance of the School’s alumni and donor databases, provides support to the high-level volunteer Policy Advisory Council, Alumni Association activities, and other donor activities.

Assistant Dean for Student Affairs – Serves as Co-Graduate Advisor overseeing all activities in the School affecting students and prospective students: recruitment, admissions, and submission of requests for exception to Graduate Division; ensuring MPH and DrPH requirements are met, certifies passing of the comprehensive exam; new student orientation and commencement;

applications for fellowships and scholarships; and facilitating interactions between students and faculty when problems regarding grades, meeting program requirements, and ethical conduct of students arise. The incumbent manages the Office of Student Services & Admissions and works closely with Graduate Division and Office of the Registrar. Serves as an ex-officio (non-voting) member of Faculty Council, Student Affairs Committee, Educational Policy and Curriculum Committee, and Undergraduate Management Committees for Public Health Majors.

Assistant Dean, Chief Operating Officer – The position oversees and has operational

responsibility for 1) staff personnel, 2) facilities management and mailroom activities, and 3) the Dean’s administrative office. The position serves as the School’s principal liaison to Campus Shared Services which has responsibility for human resource actions. The COO is the School’s contact with central campus offices and has responsibility for policy, practice, and resource

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implications, providing a key advisory role for planning and development. Within the areas of responsibility, the position is authorized to act on the Dean’s behalf within the School, and on the School’s behalf within the campus.

Assistant Dean, Chief Financial Officer – The position oversees and has operational responsibility for budget and financial management. The position serves as the School’s

principal liaison to Campus Shared Services which has responsibility for financial transactions, contract and grant transactions, and payroll. The CFO is the School’s contact with central campus offices including Sponsored Projects, Business Contracts, etc. and has responsibility for policy, practice, and resource implications, providing a key advisory role for planning and development. Within the areas of responsibility, the position is authorized to act on the Dean’s behalf within the School, and on the School’s behalf within the campus.

The school has six divisions – Biostatistics, Community Health and Human Development, Environmental Health Sciences, Epidemiology, Health and Policy Management, and Infectious Diseases & Vaccinology. The Division of Community Health and Human Development contains programs in Health and Social Behavior, Maternal and Child Health, Public Health Nutrition and the Joint Medical Program with UCSF. In addition, there is a schoolwide DrPH program, a schoolwide interdisciplinary program for students with prior professional clinical degrees, a schoolwide On-campus/Online program, and a schoolwide undergraduate program. A new division to oversee the schoolwide programs is being developed. The Center for Public Health Practice provides students with the public health practice component of their degree program and serves the School through developing and maintaining community partnerships.

Each SPH division has a Division Head designated by the Dean to provide oversight for the faculty and business operations of the division. Each faculty member makes a decision as to which division most closely aligns with his/her areas of interest. Once a part of a division, the faculty member is responsible to the Division Head. Each division has an internal employee who oversees administrative functions in a division manager role. Campus Shared Services provides business support to the divisions, such as financial accounting, human resources, payroll, and computing needs.

All members of the School of Public Health community have opportunities to be engaged in leadership decisions. Four different Councils are in place:

 Senate Faculty Council (please see Section 1.5)

 Non-Senate Faculty Council (new council established in 2014/15; function and responsibilities to be determined)

 Student Council (new council established in 2014/15; function and responsibilities to be determined)

 The Staff Advocacy Council (SAC) was established in 2002. Its charter is to improve communications in the School and represent staff views to the leadership. The Chief Operating Officer serves as an ex-officio member. The SAC oversees the Staff Recognition Committee:

o The Staff Recognition Committee hosts several recognition functions and

programs throughout the year, such as luncheons, coffee hours, the Sally Bellows Community Building Award, and the recognition awards.

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In addition, the Academic Division Managers Committee meets monthly with the Dean to provide feedback on the effectiveness and quality of customer service in the School’s administration.

1.4c THE SELF-STUDY DOCUMENT SHOULD INCLUDE A DESCRIPTION OF THE