Notifications for the News Feed page and Emails are generated when the following events occur (content in brackets denotes changeable content for each sample message, such as user names, topic names, and review names).
Event Occurs when Notification sample message Type
Review initiates
The review is in a new state and the start date and time has passed
[Reeve Ewer] has initiated [Draft Review] for [FAQs] which started on [25-Mar-2011 10:00 AM] and ends on [31-Mar-2011 01:30 PM]. You have been added as Editor in this review.
News feed, Email
Review is completed
The review is completed when:
An editor or review initiator selects the review and uses the Review Complete button to manually complete a review[Draft Review] review for [ACME Website] has been completed.
News feed, Email
The review end date is reached and no topics remain in the review or editorial states[Draft Review] review for [ACME Website] has been completed.
News feed, Email
Review is canceled
The review initiator selects the review and uses the Review Cancel button
[Draft Review] for [Employment Agreement] has been canceled.
News feed, Email
Review is modified
The review details are changed:
Event Occurs when Notification sample message Type
Dates/times have changed in the Review Form, or Participant has been changed[Draft Review] for [Introduction] starting on [25-Mar-2011 10:00 AM] and ending on [26-Mar-2011 07:00 AM] has been updated.
News feed, Email
A participant is added to the review form[Anne Ortha] has been added as [Mandatory Reviewer] to [Draft Review] for [FAQs].
News feed, Email
A participant is removed from the review form[Tex Ryta] has been removed from [Draft Review] for [FAQs].
News feed, Email Review suggestion is added A reviewer makes a suggestion for the topic content:
Comment [Tex Ryta] commented ["give kms as
well"] on [X1000 Description] in [Draft Review] of [X1000 User Guide].
News feed
Insertion [Reeve Ewer] inserted ["instant
teleporter "] on [The Exciting World of Teleportation] in [Draft Review] of [Introduction].
News feed
Deletion [Anne Ortha] deleted ["direct "] on [Conserving Battery Power] in [Draft Review] of [Introduction].
News feed
Replacement [Reeve Ewer] replaced ["Guide"] with ["video"] on [The Exciting World of Teleportation] in [Draft Review] of [Introduction]. News feed Reply is made to a review suggestion A reviewer replies to an existing comment, insertion, deletion, or replacement
[Reeve Ewer] replied ["good idea"] to Comment by [Anne Ortha] on [Your First Trip] in [Draft Review] of [Introduction].
News feed, Email
Event Occurs when Notification sample message Type A review on a
topic is completed
A reviewer completes the review on a topic using Mark Complete (note, other reviewers may be required to complete their reviews before the topic can enter the editorial phase)
[Reeve Ewer] has completed [Draft Review] for [Authorized Repair Shops] in [Maintenance].
News feed
Topic enters editorial
A topic in the review book is put into the "editorial" release state
[Draft Review] for [Authorized Repair Shops] in [Maintenance] is now complete, topic is ready for [Draft Editorial].
News feed
Reminder is sent to a reviewer
The reminder period prior to the review end date and time has been reached
[Draft Review] for [Style Guide] is ending soon. Please complete your review by [28-Feb-2011 06:00 AM].
News feed, Email
Reminder is sent to an editor
The reminder period prior to the review end date and time has been reached
[Draft Review] for [Style Guide] is ending in [1 hour]. The following mandatory reviewers have not completed all topics: [Reviewer Names]. News feed, Email Topic editorial is completed
An editor completes the review on a topic by saving the topic in Live and
incorporating the suggested changes
[Reeve Ewer] has incorporated changes from [Draft Review] into [X1000 Specifications] in [X1000 User Guide]. News feed Review suggestion is accepted by an editor An editor marks a suggestion as Accepted
[Reeve Ewer] Accepted Insert by [Tex Ryta] on [X1000 Description] in [Draft Review] of [X1000 User Guide]. News feed, Email Review suggestion is rejected by an editor An editor marks a suggestion as Rejected
[Reeve Ewer] Rejected Insert by [Anne Ortha] on [Our Story] in [Draft Review] of [Introduction].
News feed, Email
Customizing the frequency of emails
Email frequency can be customized by means of the configurable Poll Time field in the Service Manager. Refer to Installing and Configuring Service Manager for Reviewer (on page 123) for instructions.
Email and notification examples
Specific actions also provide hyperlinks to the review summary screen or to a topic.
Review link in notification and email: when a notification includes a link to a book in review, clicking the link opens the summary for that review. (In these example notifications the books are X2001 User Guide and FAQs.)
Topic link in notification or email: when a notification includes a link to a topic in review, clicking the link opens the topic in the Reviewer. (In these example notifications the topic is Conserving Battery Power.)Note that clicking a link in the email opens the Reviewer in your browser. If you are not currently logged in to Reviewer you may be prompted for your login credentials.
Note: Warning on changing release states in Author-it Editor and Author-it Live
Comments/suggestions made in a Review can be lost if a user in Author-it Editor or Author-it Live changes the release state of the topic. As a precautionary measure, if a topic is in a Review state and other users have commented on the topic, Author-it Editor and Author-it Live pop up a Warning when a user attempts to change the state, and the user must then acknowledge the Warning to continue.