System tray

After the installation of the client software, a system tray icon is available to the user of the client to carry out tasks independently of administrative schedules. Which options are available needs to be approved and defined using the Client settings module of G Data Administrator.

Using the right mouse button, the user can click on the G Data Security Client icon to open a context menu which contains the following options.

7.1.1. Virus check

With this option, a user can carry out a targeted virus check on the computer using G Data Security Client, even outside of the virus checking schedule specified in G Data Administrator.

The user can check removable devices, CDs/DVDs, memory, the Autostart area, and individual files or directories. In this way, notebook users who only rarely connect their computers to the company network can prevent a virus attack in a targeted manner.

Clients can use the Options window to configure actions that should be taken when a virus is found, such as moving virus-infected files to a local quarantine folder.

The user can also easily check files or directories from Windows Explorer by selecting the files or directories and using the Check for viruses (G Data AntiVirus) option in the context menu.

While a virus scan is running, whether it has been initiated locally or is part of a scan job, the context menu is expanded with the following entries:

Virus check priority: Set the priority of the virus check. With High, the virus check is carried out quickly, but it can significantly slow down other programs on the computer. With the Low setting, on the other hand, the virus check takes a comparatively long time, but other applications on the client computer are not significantly slowed down (only available for local scan jobs).

Pause virus check: Pause a locally started virus check. Scan jobs that are have been initiated by G Data ManagementServer can only be stopped if the administrator has enabled the Allow user to halt or cancel the scan job option when setting up the job.

Cancel virus check: Cancel a locally started virus check. Scan jobs that are have been initiated by G Data ManagementServer can only be cancelled if the

administrator has enabled the Allow user to halt or cancel the scan job option when setting up the job.

Display scan window: Display the progress and results of the virus check (only available for local scan jobs).

The Virus check system tray menu option can be enabled or disabled in G Data Administrator under Client settings > General > Client functions.

7.1.2. Disable monitor

Using the Disable monitor command, the user can switch off G Data Monitor for a specified time (from 5 minutes up to until the next computer restart). Switching off the monitor temporarily may be useful during extensive file copying procedures, as this would considerably speed the process up. However, extra care should be taken as real-time virus checking is switched off during this interval.

The Disable monitor system tray menu option can be enabled or disabled in G Data

7.1.3. Options

Using the Options window, the user can configure security for the Monitor, Email, Virus check (local), Web/IM filtering and Spam filter components. In this way, all client protection mechanisms of the G Data software can be disabled. This option should therefore only be accessible to technically experienced users. The settings on these tabs are explained in detail in the chapter Client settings.

The various tabs of the options menu can be enabled or disabled in G Data Administrator under Client settings > General > Client functions.

7.1.4. Quarantine

Every client has a local quarantine folder into which infected files (depending on the settings for the monitor/scan job) can be moved. A file that has been moved into quarantine cannot execute any malware. Infected files are automatically zipped and encrypted when they are moved to quarantine. When quarantining files that are larger

than 1 MB, they are always automatically stored in the local client quarantine so that the network is not needlessly burdened in case of a massive virus attack. All files that are smaller than 1 MB are transferred to the quarantine folder of G Data

ManagementServer. These settings cannot be changed. The client quarantine is located in the directory %Progra m Da ta %\G DATA\AntiVirusKit Client\Q ua ra ntine. The G Data ManagementServer quarantine is located in the directory %Progra m Da ta %\G DATA

\AntiVirus Ma na gem entServer\Q ua ra ntine.

If an infected file of less than 1 MB is detected on a client without a connection to G Data ManagementServer, it is saved in the local quarantine and only transferred to the central quarantine upon the next contact with G Data ManagementServer. Infected files can be disinfected in the quarantine folder. If this doesn't work, the files can be deleted from there and, if necessary, moved back to their original location from the quarantine.

Warning: Moving back a file does not remove the virus. You should only select this option if a program cannot run without the infected file and you nevertheless need it for data recovery.

The Quarantine system tray menu option can be enabled or disabled in G Data Administrator under Client settings > General > Client functions.

7.1.5. Updates/Patches

The Updates/Patches window reveals a patch/update overview for the client pc, divided over two tabs.

administrator to remove it. The Status will change to W a iting for response and the administrator will receive a report with a rollback request. To perform a local check, regardless of software recognition jobs planned on the ManagementServer, click Check for updates. Security Client will then check all patches for applicability on the local system.

The Available tab list patches, updates and software packages that are applicable to the client system. Double click an item to view an extended description. To request installation, click Install. The Status will change to W a iting for response and the administrator will receive a report with a software distribution request.

The Updates/Patches system tray menu option can be enabled or disabled in G Data Administrator under PatchManager > Settings.

7.1.6. Internet update

G Data Security Client can be used to carry out virus signature updates from the Internet if no connection to G Data ManagementServer is available. Use the Settings and scheduling button to schedule virus updates locally.

The Internet update system tray menu option can be enabled or disabled in G Data Administrator under Client settings > General > Client functions.

7.1.7. Firewall

The Firewall option loads the firewall's interface. As long as the client is in the G Data ManagementServer network, the firewall will be administered centrally by the server.

When the client connects to another network, for example if a laptop is using a private network at home, the firewall interface can be used to configure an off-site

configuration. The firewall interface has its own help file, available by pressing F1,

which offers detailed instructions on how to configure it.

The Firewall system tray menu option can be enabled or disabled in G Data

Administrator under Client settings > Firewall > Overview by checking Allow user to change the off-site configuration.

7.1.8. Disable firewall

Using the option Disable firewall, end users can disable G Data Firewall completely, even if they are connected to the enterprise network. If the firewall has been disabled, it can be re-enabled by clicking the option Enable firewall in the system tray menu.

The Disable firewall system tray menu option can be enabled or disabled in G Data Administrator under Client settings > Firewall > Overview by checking Allow user to enable/disable the firewall.

7.1.9. About

About can be used to find out the version of the installed G Data software and virus signatures.

8. G Data MailSecurity MailGateway

G Data MailSecurity MailGateway provides complete protection of your corporate email communication by scanning all incoming and outgoing e-mail as an independent gateway. MailSecurity MailGateway runs in the background, but the installation wizard also installs G Data MailSecurity Administrator, which gives you full access to the functions and options of MailGateway. MailSecurity Administrator can be found under Start > Programs > G Data MailSecurity > G Data MailSecurity. If you close the administrator software, MailGateway will remain active in the background.

You can also maintain MailGateway using any other computer, as long as it meets the system requirements for MailSecurity Administrator. To install MailSecurity

Administrator on another PC without installing the full MailGateway, simply start the setup and choose the G Data MailSecurity Administrator button.