SF 153
Shipper From Block 3 Block 4 After Conversion
(This entry goes on IR Card)
NSA 880099 99 11 21 58086
CF 880103 99 11 21 13576
AF 616600 99 11 21 92550030
NAVY 241120 99 11 21 230041
AKMS AC 5AT152 19990609 00036
880099-9325-58086 880103-9325-13576 616600-9325-50030 241120-9325-30041 5AT152-9160-00036
4.6 PREPARATION OF VOUCHER CONTROL
REGISTER (DA FORM 4669-E)
(NOT APPLICABLE TO AKMS) .
4.6.1 (U) Use of DA Form 4669-E. COMSEC Material Voucher Control Registers are used to maintain a record of transaction voucher numbers. Each recorded voucher number represents an account transaction (i.e., Transfer Report, Destruction Report, hand receipt, etc.).
Two registers must be maintained: one to record outgoing transactions accountable to the COR (0001-4999), and one recording local
transactions (5000-9999). Use of these registers will ensure that a voucher number is not duplicated. If the full range of voucher numbers is used prior to year-end, start over with 0001 or 5000, as appropriate. New registers must be started at the beginning of each calendar year.
4.6.2 (U) DA Form 4669-E Completion Instructions (see Figures 4-1 and 4-2).
a. (U) Block 1, Account Number. Enter the assigned COMSEC account number.
b. (U) Block 2, Dates. Enter in the FROM block the date (DAY/MONTH/YEAR) the
Voucher Control Register page is started. When both sides of the form are completed, or at the end of the year, enter the ending date in the TO
c. (U) Block 3, Organization/Activity.
Enter the name of your organization or activity and the word OUTGOING or LOCAL depending upon the type of register.
d. (U) Block 4, Unit Identification Code.
Enter the UIC of the preparing organization or activity.
e. (U) Block 5, Page Number. Each form will be identified as a single page. Begin with number 1 and then additional forms, if needed, will be sequentially page numbered throughout the calendar year.
f. (U) Block 6, Voucher Number. Enter the Julian date and assigned OUTGOING or LOCAL trans action number.
g. (U) Block 7, To. Enter the account number of the receiving account or individual’s name (as applicable). In the case of a hand receipt, enter the name of the individual holding or receiving the material.
h. (U) Block 8, DCS Register Number.
Enter the DCS voucher number or registered mail number, if applicable.
i. (U) Block 9, Transaction Description.
Enter a description of the transaction.
j. (U) Block 10, Remarks. Enter the initials of the individual making the control register entry indicating that all necessary actions have been completed.
Change calendar date to Julian date date .
TB 380-41
2. DATES (Day month year)
a. FROM
COMSEC MATERIAL VOUCHER CONTROL REGISTER
For use of this form, see TB 380-41; the proponent agency is AMC
1. ACCOUNT NUMBER
5C7092
1 JAN 03
b. TO
3. ORGANIZATION/ACTIVITY OUTGOING 4. UIC 5. PAGE:
88th FLD Arty Bde WHAACR 1
6, VOUCHER NUMBER 7, TO 8. DCS REGI STERED
NUMBER
9, TYPE TRANSACTION 10. REMARKS
3010-0001 5SN000 Consolidated
Destruction Report
3020-0002 5D2987 BZ6126 Transfer Out
3036-0003 5SN000 Consolidated
Destruction Report
3057-0004 5SN000 Special Possession Report
0005 VOID Erroneously assigned to local
voucher. COR notified 3 Mar 00
3062-0006 5SN000 Consolidated
Destruction Report
3091-0007 5D3001 BZ2626 Transfer Out
DA FORM 4669-E, JUL 03
Figure 4-1. COMSEC Material Voucher Control Register (Outgoing)
(DA Form 4669 -E)
DA FORM 4669-E, JUL 03
(U) When material is returned, draw one line through the entry in the LOCAL Register and annotate:
“Material returned” plus date of return and your initials in the Remarks Column. This applies to hand receipts only.
Figure 4-2. COMSEC Material Voucher Control Register (Local) (DA Form 4669 -E)
2. DATES (Day month year)
a. FROM
COMSEC MATERIAL VOUCHER CONTROL REGISTER
For use of this form, see TB 380-41; the proponent agency is AMC
1. ACCOUNT NUMBER
5C7092
1 JAN 03
b. TO
3. ORGANIZATION/ACTIVITY LOCAL 4. UIC 5. PAGE:
88th FLD Arty Bde WHAACR
6, VOUCHER NUMBER 7, TO 8. DCS REGIS TERED
NUMBER
9, TYPE TRANSACTION 10. REMARKS
3002-5000 CPT Moore Hand Receipt
HG
Mat returned 16 Jan 933009-5001 Local Destruction Report
GBC
3035-5002 Local Destruction Report
HG
3061-5003 Local Destruction Report
GBC
3061-5004 SSG Gold Hand Receipt
KLG
GBC GBC
HG JC
HG
HGTB 380-41
4.7 ITEM REGISTER (IR) CARDS (NOT APPLICABLE TO AKMS) .
4.7.1 (U) General Instructions. AKMS accounts are not required to maintain IR Cards.
a. (U) The following IR Cards will be used:
(1) (U) DA Form 2011-E, COMSEC Aids Items Register.
(2) (U) DA Form 2011-1-E, COMSEC Equipment Items Register.
b. (U) IR Cards will be maintained for all ALC 1, 2 and 4 material from time of receipt to final disposition.
c. (U) Single editions of COMSEC material per IR Card may be used by accounts when the COMSEC Custodian considers this accounting method to be an advantage in managing his/her account. Single-line entries should be used for equipment entries to facilitate hand receipting and transfers. Correction fluid (white-out) can be used to make corrections to IR Cards.
d. (U) Although hand receipts for TOP SECRET (TS) material require two signatures, the Disposition block on the Item Register Card only requires the name of the primary Hand Receipt Holder. The primary Hand Receipt Holder is the person signing in block 15a of the SF 153.
e. (U) Special Possession and Conversion Report voucher numbers will be recorded in the receipt portion of the IR Cards to show the source from which the material was received or modified. In addition, Conversion Report voucher numbers will also be recorded in the disposition portion of the IR Card to show why certain material is no longer in the account.
4.7.2 (U) DA Form 2011-E COMSEC Aids Items Register.
a. (U) DA Form 2011-E. DA Form 2011-E is used by all manual COMSEC accounts to record receipts, hand receipts, issues, transfers, special possessions, and destructions. This form may
COMSEC Custodian and a witness. It may also be used for issuing ALC 4 material by having the user sign and print his/her name in the
destruction portion of the IR Card. A separate DA Form 2011-E will be maintained for each short title of COMSEC key and publications held by a COMSEC account. It is recommended that when an account receives multiple copies of each edition of a short title, separate IR Cards be prepared for each edition. The use of separate IR Cards will facilitate orderly accounting of material COMSEC aids and provide a clear audit trail. Figures 4-3 and 4-4 show two methods of recording destruction. Any combination of these may be used. Record information as is directed in the following paragraph.
b. (U) DA Form 2011-E Completion Instructions (see Figures 4-3 and 4-4).
(1) (U) SHORT TITLE. Enter the short title for the COMSEC material represented.
(2) (U) NSN/ MCN. Enter the NSN/MCN for the material (this entry is optional).
(3) (U) LOCATION. Enter the physical location of material represented (this entry is optional).
(4) (U) ALC. Enter the ALC for material represented.
(5) (U) ACCOUNT NO. Enter the COMSEC account number.
(6) (U) EDIT/REG. Enter the edition designator or register number for the entry.
(7) (U) SERIAL NUMBERS. Enter serial numbers as follows:
(a) (U) Use one line for a consecutive series of serial numbers with the beginning serial number in the BEGIN column and the ending serial number in the END column. In some cases, single-line entries for a series of serial numbers provide a better control of the material being used.
(b) (U) If one serial number per line is
TB 380-41
(c) (U) For ALC 2 material, enter the quantity (e.g., 1 ea, 2 ea) instead of the serial number.
(8) (U) RECEIPT:
(a) (U) FROM. Enter account number of the shipper from block 2 of the incoming SF 153.
(b) (U) DATE. Enter the Julian date from block 4 of the incoming SF 153.
(c) (U) SERIAL. Enter the shipper’s outgoing voucher serial number from block 4 of the incoming SF 153.
(9) (U) DISPOSITION.
(a) (U) TO. Enter the appropriate code to indicate the type of transaction:
C – Conversion
CD – Consolidated Destruction D – Destruction
HR – Hand Receipt I – Issue
SP – Special Possession.
T – Transfer
(U) For a transfer, record the account number of the receiving COMSEC account.
For hand receipts and issues (ALC 4), enter the name of the receiving individual (use pencil for hand receipts).
(b) (U) DATE/SERIAL. Enter the Julian date of the transaction. Enter the voucher serial number below the date.
(10) (U) DEST/ISSUED DATE. Enter the Julian date of local destruction or issue of ALC 4 material.
(11) (U) DESTRUCTION CERTIFICATIONS (OPTIONAL). This column may be used for signatures of the COMSEC Custodian and a witness to certify the destruction of COMSEC material. The signature of the custodian and a witness in this column certifies that these two individuals personally destroyed the material. This procedure eliminates the requirement for
individual Local Destruction Reports.
At the end of each month, a
Consolidated Destruction Report will be submitted to the COR listing all
reportable material from the Items Register Cards that have not been previously reported. When the Items Register Card is used for the issue of ALC 4 material, the recipient will sign block 1 and print his/her name and rank in block 2.
TB 380-41
COMSEC AIDS ITEMS REGISTER (USING Unit) For use of this form, see TB 360-41; the proponent agency is AMC SHORT TITLE
USKAK 9717
NSN/MCN
581000U309091
LOCATION
Safe 18
ALC
1
ACCOUNT NO
5DE180
SERIAL NUMBERS
RECEIPT DISPOSITION
DESTRUCTION CERTIFICATION
DATE DATE
EDIT/
REG BEGIN
END FROM
SERIAL
TO
SERIAL
DEST/
ISSUE
DATE 1. CUSTODIAN 2. WITNESS
0079 0155 1
AE 107 880099
0021
(D)
0020 2
0079 0160 1 Don Quinnetter
AE 108 880099
0021 (CD) 0032
D 0157
2 Pamela Defer 0079 0160 1 Don Quinnetter
AE 109 880099 0021 (CD) 0032
D 0158
2 Larry Bryson
0090 0095 1
AE 340 5CE078 0134
(T)
5DE927 0029 2
3090 1
AE 101 5CE078 0148 2
1
2 1 2
1 2
1 2 1
2
DA FORM 2011-E THIS FORM, TOGETHER WITH DA FORM 2011-1-E, 1 JUL 03 1 JUL 03 REPLACES DA FORM 2011-1, 1 NOV 77, WHICH IS OBSOLETE
(U) All hand receipt information must be entered in pencil and erased when the material is returned. The “0157/0158” entry in the Dest/Issue Date Column reflects the actual date of destruction. The IR Card must be signed certifying destruction at the same time the destruction date is entered.