Transcript Instruction Settings

The Transcript Settings function allows you to update your transcript information in one

location and have it populate different sections of the application. Applying your

Transcript Settings on this tab will ensure it is shared throughout all POSts.

From the Application Detail page, applicants will be able to download a Mailing Sheet that explains where and how they should submit their transcripts. The Mailing Sheet content is derived from the “Transcript Settings” information that you can update in the online application from the ‘Tools’ tab.

The University requires official copies of all transcripts, which must be submitted off- line in hard-copy format. It is recommended that graduate units have applicants collect their own transcripts and submit them to the graduate unit.



How Do I...

Edit Transcript Instructions for Applicants

Select ToolsTranscript Settings from the Menu Bar. The “Transcript Setting” page will appear, as below:

A. Place your cursor on the text that needs replacing or updating, and enter in your changes. If you have other text you want to add in without typing, cut-and-paste

A

B

D

C

this content into the text box provided.

B. Apply any settings (e.g., text formatting, bulleted lists, hyperlinks) that are needed.

C. If you enter department specific text and then decide that the default text is more appropriate, you can click the “Default” check box to return the original text. D. Click “Save” to save your changes. You will receive a confirmation at the top of

the screen that your changes were saved successfully.

You can choose to use the institutional default text (see below), or customize the text for your own Graduate Unit. Please remember that this text is shared across all POSts. The Default Text is:

The University of Toronto requires an official transcript from each post secondary institution that you have attended. It is your responsibility to submit transcripts PRIOR to the application deadline. Remember your application is not considered complete until all components have been received by the graduate unit to which you are applying. Transcripts can be submitted in one of

two ways:

1. Arrange to have an official transcript (issued directly to the University of Toronto) mailed to the graduate unit at the address provided below. Documents must be sealed in a signed envelope by the issuing institution. Previously opened envelopes, photocopied and faxed documents are not considered originals. All non-English language documents must be officially translated into English and submitted to the University of Toronto together with the originals. If, because of circumstances beyond your control, you are unable to submit official documents, please contact the graduate unit directly.

2. Arrange to have an official transcript issued to student, that you then submit directly (unopened and in the originally sealed envelope) to your graduate unit at the address provided below. Documents must be sealed in a signed envelope by the issuing institution. Previously opened envelopes, photocopied and faxed documents are not considered originals. All non-English language documents must be officially translated into English and submitted to the University of Toronto together with the originals. If, because of circumstances beyond your control, you are unable to submit official

documents, please contact the graduate unit directly. [UNIT_ADDRESS]

Note: [UNIT_ADDRESS] is a merge field which will insert the unit’s mailing address already entered in the system (see section 5.2 of this manual). Remove this merge field only if you are inserting an alternate address in full.

For Graduate Units Participating in the Electronic Transcript Pilot Project:

 Graduate units opting to accept electronic or scanned transcripts may move applications to “Under Review” status without entering an official (paper) transcript as “Received.” The status of the paper transcript has been

disconnected from the overall application status. You will be able to proceed with the evaluation of the application and mark the paper transcripts as “Received” afterward, whenever your process requires it.

o Please ensure, however, that all other required documents have been received before clicking the “Confirm Documents” link on the Application Details screen.

 The item “Electronic or Scanned Transcript” will automatically appear in each applicant’s list of required supporting documents – you do not need to add this manually to the list of supporting documents for each POSt.

 Text will be displayed to the applicant on the Supporting Documents screen advising that the application will be assessed using their electronic transcript.

 On the Transcript Settings page, you may click the box to “Enable submission of electronic or scanned transcripts” to view further Transcript Setting options, as displayed in the screenshot below:

There are two options for setting up the official transcript submission requirement: A. Submission Required Immediately: If your graduate unit requires applicants to

submit official (paper) transcripts immediately (even if you will be evaluating the application based on the electronic or scanned transcript), click “Submission required immediately.”

B. Submission required upon manual notification: If you wish to evaluate the application based on the electronic transcript and notify the applicant later that their official transcript is required (e.g., before finalizing an admissions decision, or before allowing the student to register), click “Submission required upon manual notification.”

If you would like more information about the Electronic Transcript pilot project, please contact Rodney Branch at [email protected].