Type Paste Special Pack Types setting, Stock module

Specify here the type of Package used to deliver this Item (e.g. envelope or box).

Stock - Registers - Deliveries Package Desc The Name of the Pack Type is shown here after you

have entered the Pack Type above.

Excise You can use this field to record the consignment or customs number of the outgoing shipment for this Item.

If you would like this number to be printed on the Delivery Note and on the Invoice that relates to this Delivery, include the “Excise” field in your Form designs.

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OK Check this box to approve the Delivery. When you save the approved Delivery, you will no longer be able to change it. Stock levels may be amended, depending on the Decrease Available on Deliveries options in the Stock Settings setting (they are otherwise amended when you create the Delivery). If you have determined that cost accounting transactions are to be created at the point of delivery, stock transactions in the Nominal Ledger will now be raised (they may otherwise be raised after invoicing). Cost accounting is described above on page 17.

You must approve the Delivery before you can raise an Invoice for it from the Order.

When you print the Delivery, the Form used will depend on whether you have approved the Delivery. If the Delivery is not approved, the Form will be determined by the Picking List document, otherwise it will be determined by the Delivery Note document. Please refer to the ‘Printing Picking Lists and Delivery Notes’

section below on page 101 for more details about printing documents and determining Forms.

You can use Access Groups to control who can approve Deliveries. To do this, deny access to the ‘OKing Deliveries’ Action. Access Groups are described in the

‘System Module’ manual.

References in this manual to approved Deliveries are to those whose OK check box is on.

Comment Default taken from Sales Order

Any comment that you enter here will be printed on the Freight Label, Picking List and Delivery Note if you include the “Comment” field in your Form designs.

Address Card

Address Default taken from Sales Order

The Delivery Address, taken from the ‘Del Address’

card of the Order which, in turn, is taken from the

‘Delivery’ card of the Customer. You can change it for this Delivery if necessary.

The lower Address field is a repeat of that in the header.

If the Customer is one with several Delivery Addresses use the ‘Paste Special’ list to select the correct one. The full Delivery Address will be brought in to the fields above.

Region Paste Special Regions setting, Sales Ledger Default taken from Customer or Delivery Address The Region (e.g. the state, province or county) where the Delivery Address is to be found.

Packaging Card

Packages The number of packages used to make up the Delivery is calculated automatically from the number for each row (shown on flip F of the ‘Items’ card). Alternatively you

Stock - Registers - Deliveries can enter a total number of packages manually. If you would like this information to be printed on the Freight Label and other Delivery documentation, include the

“Number of Packages” field in your Form designs.

Transport No. An optional transport number, e.g. bill of lading number or consignment note number. This information will be printed on the Freight Label, Delivery Note and Picking List if you have included the “Transport Number” field in your Form designs, and will be shown in the

‘Deliveries: Browse’ window.

You can have Transport Numbers generated automatically, using difference sequences for each Delivery Mode. This can be useful if, for example, you have pre-numbered stationery that you fill in for each Delivery. Define the sequences in your Delivery Mode records, and check the Use Series For Transport No box.

Whenever you create a Delivery from an Order using a Delivery Mode where you have done this, and whenever you specify such a Delivery Mode in a Delivery yourself, the next number in the sequence will be placed here automatically. You can change the number if necessary: there is no check that the number you choose has been used before or is in the range specified in the Delivery Mode record.

Weight Default taken from Items

This field will contain a calculated value based on the Delivery Quantity and the Weight of the Items. If you change the Weight of one of the Items or if this figure becomes inaccurate for any other reason, use the

‘Recalculate Weight’ function on the Operations menu to update this field.

Volume Default taken from Items

This field will contain a calculated value based on the Delivery Quantity and the Volume of the Items. If you change the Volume of one of the Items or if this figure becomes inaccurate for any other reason, use the

‘Recalculate Weight’ function on the Operations menu to update this field.

From City If appropriate, specify here the city from which the Delivery is to be made. This information can appear on delivery documentation.

To City If appropriate, specify here the city to which the Delivery is to be made. This information can appear on delivery documentation.

From Dock If appropriate, specify here the port or airport from which the Delivery is to be made. This information can appear on delivery documentation.

To Dock If appropriate, specify here the port or airport to which the Delivery is to be made. This information can appear on delivery documentation.

Transport Directives

If appropriate, enter any special handling instructions for the Delivery here. This information can appear on delivery documentation.

Freight Card

Freight Code Paste Special Freight Companies setting, Stock module

The Freight Code refers to a record in the Freight Companies setting where information is stored regarding the courier or haulage companies that your business uses to deliver goods to its Customers. In some countries, it is a legal requirement that this information be printed on Delivery documentation.

Enter the appropriate Freight Code of the Freight Company used for this Delivery. The Freight Company Registration Number, Freight Company, Truck Information, Driver and CMR Text will then be brought in from the Freight Companies setting. You can change them here for this Delivery only. For descriptions of

Stock - Registers - Deliveries these fields, please refer to the section describing that setting above on page 47.

Language Paste Special Languages setting, System module

Default taken from Sales Order

The Language Code determines the text to be transferred from various registers and settings, for example the Item Name, text for Delivery Terms and Delivery Mode, and the selection of document forms etc. Leave the field blank to use the home Language.

You can also use the Language to determine the Form that will be used when you print the Delivery, and the printer that will be used to print it. This can include sending the document to a fax machine, if your hardware can support this feature. Do this in the ‘Define Document’ window for the Delivery and Picking List documents, as described in the ‘Work Area’ chapter in the ‘Introduction to HansaWorld Enterprise’ manual.

You can change the Language before printing the Delivery even if it has been approved, to ensure it is printed on the correct printer or fax machine.

Tax Sum When defining VAT Code records using the setting in the Nominal Ledger, it is possible to specify that an additional tax, such as an environmental tax, be levied. If the VAT Code of any of the rows of the originating Order is one where such an additional tax has been defined, the amount of that tax will be shown in this field. The figure is shown here for information only.