Some of the Managing Work Event pages include searchable drop-down fields. To populate these fields with values, you can do either of the following:
•
Click in the field and press Enter or click the down arrow. A list of available values displays. Select the desired value.•
To filter search results, click in the field and enter either full or partial data for the first part of the code or description, then click Enter or the down arrow. Values matching the entered data display. Select the desired value. If you get a "no data" message, enter new search criteria and click Enter or the down arrow.
A maximum of 300 results can be displayed in the searchable fields. If there are more than 300 results, you will need to filter your results by re-entering full or partial data. Once the field is populated with a valid value, you can click the down arrow to again display all available options, or you can re-filter your results by entering new partial search criteria.When entering search criteria, it is recommended you click Enter or the down arrow rather
Department, Job, Job
Status To select a value, click in a field and do one of the following:
•
Click the down arrow or press Enter to display all values for the field.•
Enter full or partial data, then click the down arrow or press Enter to filter your results, based on the entered data. Special characters, such as &, -, and so forth, are supported.•
Once the field is populated with a valid value, you can click the down arrow to again display all available options, or you can re-filter your results by entering new partial search criteria.Full Time Select to filter out all employees except those who are full time.
Part Time Select to filter out all employees except those who are part time.
Table 6-1. Search Fields
Introduction 6-5
Managing Work Events
If your HR/payroll system of record is ADP Enterprise HR or HR Anytime Version 5.03, search fields are available at the top of the Work Events Summary page. You can use these search fields to filter the employee listing. For more information, see “Using Search Fields toFilter Results” on page 6-3. The fields available for filtering depend on your HR/payroll
system of record.
Job actions, such as Transfer, Change Job Status, Change Job & Salary, and Change Employment Status, can be sent as:
•
An individual job action for a single employee. For specifics on a job action, see the section pertaining to that job action:–
Transferring Employees.–
Changing an Employee’s Job Status.–
Changing an Employee’s Job and Salary Information.–
Changing an Employee’s Employment Status.•
Multiple job actions for a single employee. For specifics, see “Updating Multiple Job Actions for a Single Employee.”•
Single job action for multiple employees. For specifics, see “Updating Multiple Employees with a Single Job Action.”
Hiring and Rehiring can not be included as the job action when creating work events with multiple job actions or multiple employees.Each work event is submitted independently, processed independently, and listed individually in approval history.
As long as an employee has an approval pending for a change, you cannot make additional changes. If you submit a work event for an employee and the employee has pending approval for a separate event, a message displays, “Employee has previous changes pending approval. Approval is required before you can submit additional changes. Check Approval History for more information.” This is true whether you have submitted a single change for a single employee, a single change for multiple employees, or multiple changes for a single employee.
If you are making changes to multiple employees, you can complete and submit the changes for those employees that do not have pending approvals.
If you are submitting multiple employees for a single action and any of the selected employees have a pending action, the submission for that employee is canceled. The other submissions continue.
6-6 Introduction
Click Submit to display the Start Work Event page, select the EffectiveDate, and if available, enter any comments you need to. Once you click OK on the Start Work Events page, you can begin to update the work event with the first job action you have selected.